HomeMy WebLinkAbout25N - SOFTWARE LICENSING
CITY COUNCIL MEETING DATE:
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REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
NOVEMBER 21, 2005
TITLE:
AGREEMENT FOR SOFTWARE
LICENSING AND MAINTENANCE
SERVICES
APPROVED
o As Recommended
o As Amended
D Ordinance on 15t Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
{2~~Je-_
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with a three-year term
with BindView Corporation for software licensing and to provide
maintenance including upgrades and support services in an amount not to
exceed $27,500.
DISCUSSION
The City of Santa Ana operates an electronic mail system that supports
all City departments. The Information Services Division (ISD) of the
Finance & Management Services Agency is responsible for maintaining and
supporting the City email system which has over 2,000 authorized users.
The email support team currently employs "bv-Control" software utilities
from BindView Corporation as a key administrative tool. They use this
software for several purposes. The first is to perform the retention
rules of the City email policy (i.e. individual email is deleted from the
City system after 30 days). The second use for the software is to perform
email account administration as users join, leave and move the City's
email environment. "bv-Control" also provides the email support team with
statistical reports on email storage which helps proj ect future growth
needs.
ISD has been successfully using "bv-Control" software for three years.
The email support team seeks to acquire additional software licenses of
the product and to renew the maintenance (including upgrades and support)
for the City's existing licenses.
FISCAL IMPACT
Funds are budgeted and are available in the FY 05-06 General Fund -
25N-1
Agreement for Software Licensing and Maintenance Services
November 21, 2005
Page 2
Finance/Management Services-Computer Services account for contractual
services (account no. 11-179-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Management
Services Age~~r
25N-2