HomeMy WebLinkAboutO.C. CONSERVATION CORPS 8AGREEMENT TERMINATION
Please complete this form when the attached agreement is no longer in 't-�t;r —6 fir?
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City of Santa Ana
Revised 8-7-03 Clerk of the Council
City of Santa Ana
w, Clerk of the Council
AGREEMENT TERMINATION
Please complete this form when the attached agreement is no longer in effect. 708 APR -3 #1 9:
Return form to the Clerk of the Council Office (M-30).4-11 3
Call 647-5237 if you have any questions. ` f
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__________
The agreement with Orange Co
No. A-2005-237
and final payment has been made.
Revised 07-23-07
Conservation Corps
was completed on June 30, 2006
Department: CDA/SAWC
Phone/Ext.: X2623
Signatu Me
Date: April 1, 2 08
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CLERK OF COUNCIL
DATE:
Contract No. A-2005-237
AGREEMENT UNDER THE WORKFORCE INVESTMENT ACT
THIS AGREEMENT, made and entered into this 1st day of October, 2005, by and
between the City of Santa Ana, a charter city and municipal corporation duly organized and existing
under the Constitution and laws of the State of California ("CITY") and O.C. Conservation Corps
("CONTRACTOR").
W-I-T-N-E-S-S-E-T-H
Recitals:
A. CITY has been designated a Local Workforce Investment Area (LWIA) under
the Workforce Investment Act of 1998, Public Law 105-220 ("the Act").
B. The State of California has created the LWIA to administer the Act programs
operated by the State of California pursuant to the Act.
C. As a LWIA, CITY is entitled to receive federal funds to establish programs to
prepare economically disadvantaged youths for entry into the labor market and to provide basic skills
development to those individuals who are economically disadvantaged or otherwise face serious
barriers to succeeding in life. One goal of California's Workforce Investment System is to provide
youth with the opportunities to achieve career goals that will allow them to successfully compete in the
labor market and prepare them for higher education.
D. CONTRACTOR is experienced in operating education, occupational
development and employment programs for economically disadvantaged youths for entry into the labor
market ("said program").
E. CONTRACTOR is willing to operate said program pursuant to the Act and
California law.
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
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I.
CONTRACTOR'S OBLIGATIONS
A. CONTRACTOR agrees to provide the following services pursuant to said
program, as more specifically set forth in CONTRACTOR'S program narrative contained in "Exhibit
A" and in the Statement of Work (Exhibit B), attached hereto and by this reference incorporated
herein:
CONTRACTOR'S failure to provide said services may be grounds for CITY to readjust
the level of payment to CONTRACTOR otherwise provided for hereinafter.
B. CONTRACTOR agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ("participants") in accordance with the standards and
requirements set forth in Workforce Investment Act of 1998, Public Law 105-220.
C. CONTRACTOR agrees to perform the services set forth herein in a professional,
timely and diligent manner.
D. CONTRACTOR shall provide wages and benefits to individuals who participate
in the activities and services funded by this Agreement ("participants") in accordance with the
standards and requirements of the Act, including Section 181 of the Act.
E. CONTRACTOR shall adhere to the Labor Standards described in the Act
including Section 181 of the Act.
F. CONTRACTOR agrees to comply with the "Complaint Handling Procedures under
the WIA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR
§667.200, Subpart F. CONTRACTOR shall advise participants of their rights to file complaints under
the Act and the procedures for resolution of any complaints. CITY's procedures for handling
complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall
be followed and any decision of CITY, the State or the federal government relating to the complaint
shall be binding and followed by CONTRACTOR. CONTRACTORS who are employers shall operate
a grievance system that incorporates CITY's procedures for resolution of complaints relating to the
terms and conditions of employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of financial assistance under the Act to
CONTRACTOR from CITY, CONTRACTOR assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188); the Nontraditional Employment for Women Act of
1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of
1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities
Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing
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those laws, including, but not limited to, 29 CFR part 37. The United States, the State of California
and CITY have the right to seek judicial enforcement of this assurance.
H. CONTRACTOR agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
1. CONTRACTOR agrees to maintain such records and submit such reports, data and
information, on the form and containing such information, at such times as CITY may request or
require regarding the performance of CONTRACTOR'S services or activities, costs or other data,
including but not limited to, participants' attendance, payroll records and job duty statements.
CONTRACTOR agrees to forward to the Santa Ana Work Center Administrative
Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California 92701 a completed Workforce
Investment Act Application form (WIA EWIR) and supporting documents within 60 days of
application date; a complete Workforce Investment Act Enrollment/Registration form (WIA EWIE)
and Workforce Investment Act Goals form (WIA EWIG) must be submitted along with the WIA
EWIR; any subsequent updates to EWIE and /or EWIG must be completed within 10 days of the begin
date of activity or end date of an activity; Workforce Investment Act Exit form (WIA EWIT) within 15
days of completion/termination of active enrollment of trainee; and the Workforce Investment Act
Follow -Up Contact Information form (WIA EWIF) within 21 days following 30, 60, 90,180, 270, and
360 days of exit.
CITY, the State of California and the United States government and/or their
representatives shall have access for purposes of monitoring, auditing and examining of
CONTRACTOR'S activities, performance, books, documents, papers, and records of CONTRACTOR
subcontractors, bookkeepers and accountants, and employees and participants related to this
Agreement. Such agencies or representatives shall also schedule on -site monitoring in their discretion.
Monitoring activities may also include, but are not limited to, questioning employees and participants
and entering any premises or onto any site in which any of the services or activities funded hereunder
are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be
construed to require access to any privileged or confidential information as set forth in federal or state
law.
In the event CONTRACTOR does not make the above -referenced documents available
within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable
expenses incurred by CITY in conducting any audit at the location where said records and books of
account are maintained.
All accounting records and evidence pertaining to all costs of CONTRACTOR and all
documents related to this Agreement shall be kept available at the location where CONTRACTOR
conducted the program, as well as in the County of Orange, for the duration of this Agreement and
thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints,
claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b)
costs and expenses of this Agreement to which CITY, the State of California or the United States
Government take exception, shall be retained beyond the three (3) years until resolution of disposition
of such appeals, litigation, claims, or exceptions.
I. Without prejudice to any other section of this Agreement, CONTRACTOR
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shall, where applicable, maintain the confidential nature of information provided to it concerning
participants in accordance with the requirements of federal and state law. Notwithstanding the
foregoing, CONTRACTOR agrees to submit to CITY, the State of California and/or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs
incurred and services rendered hereunder.
K. CONTRACTOR agrees to complete in triplicate, a monthly InvoiceNoucher on
CITY's InvoiceNoucher form, showing in detail the amount of money already expended by
CONTRACTOR hereunder, as this is a cash reimbursement contract. Accounting records must be
supported by such source documentation such as cancelled checks, paid bills, payrolls, time and
attendance records, contract and subgrant award documents [29 CFR—Subpart C, Section 97.20 (b)(6)].
CONTRACTOR agrees to submit the above -stated documents to the WEB Administrative Office, 1000
East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month
following the month in which CONTRACTOR'S services are performed. Should CONTRACTOR fail
to deliver said documents to CITY, CITY shall have the option to cancel this Agreement by giving
CONTRACTOR ten (10) days written notice thereof CONTRACTOR shall either return to the CITY
excess revenues over costs or use such excess revenues as program income by utilizing such program
income for additional training activities authorized under the Act.
L. CONTRACTOR agrees to expend all funds in accordance with all applicable
federal, state and local laws and regulations. CONTRACTOR also agrees to provide at
CONTRACTOR'S own expense supplies and other costs of said PROGRAM.
M. CONTRACTOR shall arrange independently for an audit that includes WIA
funds received from CITY, in accordance with the Act, 20 CFR Section 667.200 and OMB Circular A-
133. CONTRACTOR shall submit one original of each required audit report to CITY within (30) days
after the date received by CONTRACTOR. Should CONTRACTOR fail to comply with these
requirements, CITY may at its option withhold payment of funds, or disallow funds or suspend
additional grant funds.
N. CONTRACTOR shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
0. CONTRACTOR shall comply with the provisions of Circular A-102 of the U.S.
Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local Government',
Subpart C, paragraphs 37 and 42, Circular A-128, and all other applicable federal statutes and
executive orders and their implementing regulations, including regulations at 29 CFR Part 97.
P. CONTRACTOR shall comply with the requirements of federal regulations
found at 29 CFR 93 which provide that no appropriated funds may be expended by the recipient of a
federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting
to influence an officer or employee of any agency, member of Congress or an officer or employee of a
member of Congress in connection with awarding of any federal contract, the making of any federal
grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or
modification of any federal contract, grant, loan or cooperative agreement. CONTRACTOR shall sign
a certification to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference
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incorporated herein. CONTRACTOR shall submit said signed certification to CITY prior to
performing any of its obligations under this Agreement and prior to any obligation arising on the part
of CITY to pay any sums to CONTRACTOR under the terms and conditions of this Agreement.
Q. CONTRACTOR agrees to provide a drug -free work place and to execute a
certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference.
R. CONTRACTOR, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the earnings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S. CONTRACTOR agrees to comply with all applicable provisions of the ACT and
the federal regulations, including but not limited to the regulations found at 20 CFR part 629.
II.
CITY'S OBLIGATIONS
A. CITY agrees to pay to CONTRACTOR when, if and to the extent federal funds
are received under the provisions of the Act a sum not to exceed One hundred sixty-eight thousand,
seven hundred and seventy-one Dollars ($168 771 for CONTRACTOR'S performance in accordance
with the payment schedule attached hereto as "Exhibit F" during the period of this Agreement. Said
sum shall be paid after CITY receives invoices submitted by CONTRACTOR as provided hereinabove.
B. CITY agrees to provide for on -site monitoring reviews of said
program operation at least twice annually. In addition, monthly desk -top reviews of pertinent
information will be conducted.
C. CITY has the right to de -obligate the funds hereunder and take such funding
back from CONTRACTOR due to any of the following reasons: (a) lack of performance by
CONTRACTOR; (b) lack of fiscal accountability of CONTRACTOR; or (c) decrease in available
funding.
III.
TIME PERIOD OF AGREEMENT
This Agreement shall commence on October 1, 2005 and all duties arising under this
Agreement shall have been performed by June 30, 2006 . The term of this Agreement may be
extended by a writing executed by the Executive Director of the Community Development Agency and
the City Attorney.
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IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer -employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. CONTRACTOR shall use appropriate funds received from CITY to provide
workers' compensation to all those hired by CONTRACTOR under this Agreement.
B. CONTRACTOR shall have the right to hire, dismiss, or promote its employees
or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard
does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and CONTRACTOR maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A. The parties hereto agree that CONTRACTOR shall comply with all applicable
federal and state laws and regulations, including, but not limited to the Performance Standards
(Exhibit B) and general program requirements described in Sections 106 and 141 of the Act (29 USC
Sections 1516 and 1551) and applicable regulations, and the U.S. Department of Labor guidelines and
regulations, including amendments or revisions made during the terms of this Agreement. Said
applicable laws are hereby incorporated by reference and made as part of this Agreement as though
fully set forth herein.
B. CONTRACTOR also assures and certifies that:
1. CONTRACTOR shall comply with Title VII of the Civil Rights Act of
1964 (P.L. 83-354) and in accordance with Title VII of the Act, no person shall, on the grounds of race,
color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under this Agreement.
2. CONTRACTOR shall comply with any and all federal laws limiting the
political activity of employees hired under this Agreement.
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CONTRACTOR shall comply with the requirements that no program
under the Act shall involve political activities.
4. RECORD INSPECTION. CONTRACTOR shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well
as the WIB Administrative Office, access to and the right to examine all records, books, papers or
documents relating to the accounting and use of funds under this Agreement for a three-year period
from and after the effective date of this Agreement.
5. No person with responsibilities in the operation of any program under the
Act shall discriminate with respect to any program participant or any application for participation in
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
6. CONTRACTOR shall maintain appropriate standards for health and
safety in work and training situations.
7. CONTRACTOR shall comply with general provisions, assurances, and
certifications attached hereto as "Exhibit G" and incorporated herein.
8. EQUAL OPPORTUNITY. Any literature distributed by CONTRACTOR for the
purpose of apprising businesses, participants, or the general public of its programs under this
Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana
Workforce Investment Board, and shall state that the program is an "equal opportunity
employer/program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
9. Based on the population eligible to be served, or likely to be
directly affected by the WIA program or activity, the services or information may need to be provided
in a language other than English in order to allow such population to be effectively informed about or
able to participate in the program or activity. Pursuant to 29 CFR 37.35, the Contractor must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
10. CONTRACTOR certifies that all property, finished or unfinished documents, data,
studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with
the direction of the CITY. In addition, any tools and/or equipment furnished to the CONTRACTOR by
the CITY and/or purchased by the CONTRACTOR with funds pursuant to this Agreement, will be
limited to use within the activities outlined in this agreement and will remain the property of the United
States Government and/or CITY. Upon termination of this Agreement, CONTRACTOR will
immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the
direction of the CITY.
11. CONTRACTOR certifies that this Agreement does not provide for the
advancement or aid to any religious sect, church or creed, or sectarian purpose nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
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12. PATENT, COPYRIGHTS AND RIGHTS IN DATA.
The CONTRACTOR will disclose to the CITY any invention, written product, computer program
developed or data assembled as a result of performance of work under this Agreement within seventy
four (74) days of invention, development or assembly. The CITY, State of California, and U.S.
Department of Labor will have the right to patent any invention and copyright any written product or
computer program or data generated by CONTRACTOR. Upon written request, CONTRACTOR will
transfer all pertinent information, specifications and right, title and interest to the designated agency.
13. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights, processes,
or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the
CONTRACTOR shall report the fact promptly and fully to the CITY. The CITY shall report
the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the
DOL and its representative on these matters, the DOL shall determine whether to seek protection on
the invention or discovery. The DOL and its representative shall determine how the rights
in the invention or discovery, including rights under any patent issued thereon, will be allocated and
administered in order to protect the public interest consistent with the "Governmental Patent Policy"
(President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971,
and Statement of Government Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless otherwise provided in the terms of the grant or agreement, when copyright -able
material is developed in the course of or under a DOL Grant or agreement, the author and the CITY
which developed the work is free to copyright material or to permit others to do so. The
CONTRACTOR and the Workforce Investment Board (WIB) shall have a royalty -free, nonexclusive
and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted
material.
2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce,
publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The
copyright in any work developed under any grant, sub -grant, or contract under a grant or subgrant; (b)
Any right of copyright to which a grantee, subgrantee or a CONTRACTOR purchases ownership with
grant support; and (c) CONTRACTOR shall comply with the requirements of 29 CFR Part 97.34.
C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first
procured or delivered under this Agreement.
14. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds
$100,000, CONTRACTOR must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)];
Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental
Protection Agency ("EPA") regulations (40 CFR Part 15) as any may now exist or be hereafter
amended. Under these laws and regulations, the CONTRACTOR assures that:
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(a) No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities;
(c) It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
C. CONTRACTOR agrees to adhere to the following STANDARDS OF CONDUCT:
1. General Assurance. Every reasonable course of action will be taken by CONTRACTOR in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial
political gain. CONTRACTOR, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
2. Employment of Former State or CITY Employees. CONTRACTOR will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that could
have enabled such individuals to impact policy regarding or implementation of programs covered by
this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this
Agreement for a period of not less than two years following the termination of such employment.
3. Conducting Business Involving Relatives. No relative by blood, adoption or
marriage of any executive or employee of CONTRACTOR will receive favorable treatment when
considered for enrollment in programs provided by, or employment with, CONTRACTOR.
4. Conducting Business Involving Close personal Friends and Associates.
Executives and employees of CONTRACTOR will be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and, in administering this Agreement,
will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is
being granted to friends and associates. When it is in the public interest for CONTRACTOR to
conduct business with a friend or associate of an executive or employee of CONTRACTOR, an elected
official in the area or a voting or non -voting member of the Workforce Investment Board (WEB), a
permanent record of the transaction will be retained.
5. Avoidance of Conflict of Economic Interest. No executive or employee of
CONTRACTOR elected official in the area, or voting or non -voting member of a WIB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by CONTRACTOR or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WIB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
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VII.
HOLD HARMLESS
A. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of CONTRACTOR, its
employees or subcontractors.
B. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits,
actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of
CONTRACTOR, its employees or subcontractors.
VIII.
INSURANCE
1. Commercial General Liability. CONTRACTOR agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial public liability insurance
insuring the State of California, CITY, and CONTRACTOR against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence. Said policy of comprehensive public liability insurance shall be
endorsed to provide to CITY and to the State of California, Employment Development Department, at
least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees,
and volunteers, and the State of California, its officers, employees, and volunteers as additional
insured; and state that such coverage is primary to any other coverage or self-insurance of the State of
California and CITY. Governmental entities may substitute a certificate of self-insurance.
2. Automobile Liability Coverage. CONTRACTOR shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with a
$1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned
automobiles used by CONTRACTOR employees or participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned/leased automobiles but intends to require
employees, participants or other agents to utilize their own automobiles in the performance of this
Agreement, CONTRACTOR shall secure and maintain on file from all such employees, participants, or
agents as self -certification of automobile insurance coverage. Governmental entities may substitute a
certificate of self-insurance.
3. Workers' Compensation. If CONTRACTOR is an "employer", as set forth in
California Labor Code Section 3300 et seq., or utilizes participants as "employees," as set forth in
California Labor Code Section 3350 et seq., CONTRACTOR shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
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participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. CONTRACTOR shall carry medical and accident insurance for those
participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4. Equipment Coverage. CONTRACTOR shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
CONTRACTOR in accordance with this Agreement. Said insurance shall be in the amount of the full
replacement value thereof, providing protection against the classification of fire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self-insurance.
5. Proof of Insurance. Certificates and endorsements must be submitted and approved by
CITY prior to any work under this Agreement. CONTRACTOR understands that CITY will make no
payments under this Agreement until the required certificates and endorsements have been approved by
CITY.
IX.
CORPORATESTATUS
All corporate CONTRACTORS shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, CONTRACTOR under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. CONTRACTOR must submit all subcontracts and other agreements that relate to
this Agreement to CITY. No subcontract or assignment shall terminate or alter the legal obligations of
CONTRACTOR pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
hi its performance under this Agreement, CONTRACTOR shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 20 C.F.R. Parts 652 and 660 through 671.
2. All applicable State statutes, regulations, policies, procedures and directives;
3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use permits and licensing;
Page 11 of 15
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, CONTRACTOR will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of CONTRACTOR by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and CONTRACTOR.
XIII.
FRAUD
CONTRACTOR shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
CONTINGENCY OF FUNDS
CONTRACTOR acknowledges that approval of and funding for this Agreement is
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
CONTRACTOR. Within twenty (20) days of receipt of such notice, CONTRACTOR shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or
reimbursement of costs incurred hereunder.
XV.
TERMINATION
This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
CONTRACTOR may not terminate this Agreement if undue hardship will result to any participant.
Page 12 of 15
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to CONTRACTOR. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from CONTRACTOR written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and OMB circulars. Pending
final disposition of the appeal, CONTRACTOR shall act in accordance with CITY's decision unless
the dispute involves a change order.
XVII.
BREACH - SANCTIONS
If, through any cause, CONTRACTOR violates any of the terms and conditions of this
Agreement, and/or prior agreements whereby grant funds were received by CONTRACTOR pursuant
to this Agreement, or if CONTRACTOR reports inaccurately or if any Audit Report makes
disallowances, CONTRACTOR shall promptly remedy its acts or omissions and/or repay CITY all
amounts due CITY as a result of CONTRACTOR's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (1) discontinue program support until
such time as CONTRACTOR fulfills its obligations or remedies all violations of this agreement or
prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice
CONTRACTOR has failed to repay same or a repayment schedule has not been made; and/or (3)
terminate this Agreement by giving written notice to CONTRACTOR of such termination in
accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
and,
CITY: City of Santa Ana
Manager, WIB Administrative Office
1000 Santa Ana Blvd., Suite 200
Santa Ana, CA 92701
CLERK: Clerk of the City Council
City of Santa Ana
Page 13 of 15
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
CONTRACTOR: O.C. Conservation Corps
1853 N. Raymond Ave.
Anaheim, CA 92801
(714)956-6222
Telefacsimile (714) 956-1944
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
XX.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
XXI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY
in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
Page 14 of 15
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above -written.
ATTEST:
Patricia E. Healy "J
Clerk of the Council
APPROVED AS TO FORM:
BY: Z'
Joseph W. Fletcher
City Attorney
Item
Patricia C. Whitaker
Executive Director
►"
CITY OF SANTA ANA, a municipal
corporation of the State of California
"CITY"
By:c-
David N. Ream
City Manager
"CONTRACTOR"
BY:
Name: Richard J. Strou
Title: Executive Director
Tax ID#:33-QS-&37�(
Page 15 of 15
Exhibit A
Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
Proposal Narrative
Executive Summary
The Orange County Conservation Corps and Youthbuild Program (OCCC) is a nonprofit,
certified local conservation corps, one of 11 certified local conservation corps in
California. As a certified local conservation corps the OCCC operates under the
California Public Resources Code which mandates several program components
including paid work experience, job training, education, life skills and pre -employment
training. The OCCC must maintain its certification each year through an annual
certification review. The OCCC is also one of 22 Youthbuild Programs in California that
provides construction skills training to youth 16-26 years old. Youthbuild is a nationally
recognized youth development and construction training program model for "at -risk"
youth.
The OCCC incorporates a variety of youth and workforce development best practices into
its program design. The OCCC has been recognized by two national youth serving
organizations for demonstrating best practices. The OCCC was one of 14 organizations
to be recognized by the National Association of Service and Conservation Corps
(NASCC) in 2002 as a NASCC ECO Corps for 2001- 2005 for "Excellence in Corps
Operations (ECO)" and is also a National Youth Employment Coalition PEPNet
Awardee for 2003-2007 for "Demonstrating Effective Practices in the Field of Youth
Employment and Development". The OCCC was also recognized by the Orange County
League of Conservation Voters as the Orange County Environmental Education Program
of the Year for 2005.
The mission of the OCCC is to provide an opportunity for youth and young adults to
learn work skills; develop a work ethic; develop a sense of community responsibility;
further their formal education; develop leadership skills; and achieve the self-esteem
necessary to enter the workforce.
The OCCC normally employs more than 200 youth each year from throughout Orange
County to work on projects developed by the OCCC for local cities, county agencies, and
other nonprofit agencies in the county. The OCCC's main administrative and education
site is located in Anaheim with satellite operations in Santa Ana, and San Clemente. As a
transitional work and job training program, the OCCC recruits and employs 16- 26 year
old youth and young adults and trains them to carry out the job duties needed to complete
a variety of OCCC projects, primarily in habitat/trail/park restoration, construction, and
recycling. These work projects along with other OCCC program components and
activities are designed to fulfill OCCC's mission. The various OCCC program
components provide OCCC participants — corpsmembers - with paid work experience to
learn work skills and develop a work ethic while OCCC work projects and activities
develop a sense of community responsibility and leadership skills. The OCCC also
requires corpsmembers to be enrolled in an education program to further their formal
education. The OCCC is affiliated with the John Muir Charter School which is chartered
Page 1 of 22
Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
and administered by the Nevada County (CA) Superintendent of Schools. OCCC
corpsmembers who do not have a high school diploma are enrolled in the OCCC John
Muir Charter School to earn credits and complete their high school diploma while
working for the OCCC. Those corpsmembers that have their high school diploma at the
time of hire or those that earn their high school diploma while working at the OCCC are
required to enroll in some form of post -secondary instruction; community college,
Regional Occupation Programs (ROP), or local trade schools to continue their education.
OCCC support services first assist corpsmembers in overcoming the barriers they have to
maintaining their employment and education program with the OCCC and second to
ensure they are able to obtain and maintain employment post-OCCC. As an open
entrv/exit transitional work and school program, corpsmembers may remain at the OCCC
for up to two years to earn... learn... and serve. This gives corpsmembers time to
develop the necessary skills to achieve the self esteem necessary to enter the workforce.
The OCCC provides an opportunity for corpsmembers to earn a living through paid work
experience, learn job skills and further their education, while they serve their
communities by completing work projects that benefit our local communities.
The OCCC primarily employs and serves the hardest to serve and neediest segment of
our youth population, the 16-26 year old high school dropout. The OCCC is not a court
mandated program. OCCC corpsmembers come to the OCCC because they need to work
and want to earn their high school diploma. OCCC corpsmembers may have been ex -
offenders, been affiliated with gangs, on probation or parole, emancipated, pregnant or
parenting, or homeless. Almost all are low-income, basic skills deficient, and have
multiple barriers to employment and/or furthering their education.
As mentioned above the OCCC has incorporated a variety of best practices from various
state and national models for youth and workforce development to serve this population.
The OCCC's program design provides comprehensive and coordinated youth activities
and services in a variety of venues and settings throughout the county. OCCC ensures all
10 WIA Required Program Elements are provided to corpsmembers either by the OCCC
or by OCCC's extensive network of community partners who provide services as in -kind
support.
Which WIA population will the grogram recruit and serve?
For PY 2005-06 the OCCC proposes to serve Out -of -School WIA eligible youth who are
Santa Ana residents with the legal right to work; are low-income; a school dropout; or, a
high school graduate/GED recipient and is basic skills deficient, or is unemployed, or
underemployed. While Out -of -School youth may be between the ages of 14-21, the
OCCC will recruit and serve those older Out -of -School youth primarily between the ages
of 19-21 who will most benefit from the OCCC's program design that combines work
and school in a structured, supervised, forty hour work/school week.
The OCCC recruits and serves the neediest youth population the Santa Ana Youth
Council is committed to serving as identified by the DOUETA New Strategic Vision for
the Delivery of Youth Services Under the Workforce Investment Act (RFP page 9); older
Page 2 of 22
Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
out -of -school youth who are primarily high school dropouts, youth who are or have been
homeless and/or runaways, are court involved, in foster care, and/or have incarcerated
parents. 73 OCCC corpsmembers completed an anonymous survey in May 2005 which
provided the following information:
• Average age of those completing the survey was 20.7 years
• 77% had not completed high school at the time of the survey
• 51 % live in Santa Ana
• 30% are parents
• 12% are or have been in foster care
• 52% are or have been gang affiliated
• 61 % are or have been court involved
• 54% have been incarcerated
• 63% are or have been on probation/parole
Indicate how many participants to be served.
For PY 2005-06, the OCCC will serve 23 Santa Ana WIA eligible youth as follows:
• 7 youth currently being served will be carried in from PY 2004-05,
• 4 youth will be enrolled during the first three months of PY 2005-06 using the
"bridge funding" for July — September 2005, and
• 12 youth will be enrolled during the 9 month contract period for this RFP,
October 1, 2005 to June 30, 2006.
Describe your recruitment plan.
The OCCC recruitment nlan is as follows:
Month
Jul- Sep 05
Oct -Dee 05
Jan -Mar 06
Apr -Jun 06
Totals
Bridge funds
New Funds
Enrollments
4
8
4
0
16
Carry -in
7
0
0
0
7
Total Served
23
The Santa Ana Youth Council Program Year 2005-06 is being funded under two
contracts; bride funding for the first quarter of the program year and new funding for the
remaining nine months of the program year. The following recruitment plan is for the
Program Year 2005-06. Under the bridge funding provided for the first quarter of the
program year, the OCCC will recruit 4 new enrollments. The OCCC plans to recruit and
enroll 8 of the 12 remaining youth before the end of the second quarter of the program
year (within the first three months of new grant funds). Therefore 75% of total new
enrollments (12 of 16) for PY 2005-06 will be enrolled before the end of the second
quarter. The remaining 4 youth will be enrolled before the end of the third quarter of the
program year (within six months of the new grant cycle). Under this plan the OCCC will
have recruited and be serving 82% (19 of 23) of the total youth to be served for the
program year by the end of the second quarter, allowing sufficient time for youth to be
served during the program year.
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
The OCCC serves all youth not just WIA eligible youth. For the FY 2004-05 just
completed, the OCCC served a total of 389 youth county -wide including 134 Santa Ana
youth. Less than 35% of the Santa Ana youth were served using WIA funds. These Santa
Ana youth were recruited and served through 4 OCCC funding sources;
• Santa Ana WIA,
• Federal Empowerment Zone (FEZ),
• OCCC/HUD Youthbuild, and
• OCCC contracts for those not meeting eligibility for the above 3 contracts.
To meet these contract demands the OCCC employs a variety of recruitment strategies.
On the May 2005 survey referenced above, corpsmembers were asked to list all the ways
they have heard or learned about the OCCC and listed the following; friends (36),
counselors (3), Probation (16), walk-ins (4), job fairs (4), flyers (7), family (9), recruited
(2), and other (3). In addition to the normal recruitment strategies of job fairs, partner
networks, and presentations to and referrals from local groups and organizations, the
OCCC employs "street outreach" to recruit out -of -school youth. Street outreach involves
handing out flyers and interacting with youth where youth "hang out" in Santa Ana such
as parks, malls, food courts, week -end community events, and sometimes walking local
neighborhoods. Historically the OCCC's most effective recruitment strategy has been
referrals from former and current corpsmembers, their family, and friends.
Two full-time OCCC staff will be responsible for recruiting Santa Ana youth. The
OCCC Corpsmember Recruiter is responsible for recruiting for all OCCC programs and
will allocate a portion of his time to recruiting Santa Ana youth. The OCCC Program
Specialist (case manager) assigned to the Santa Ana WIA contract will be responsible for
ensuring enrollment goals are met and will also allocate a portion of his time to
recruitment. Selected Santa Ana corpsmembers will be trained to accompany staff and
provide "peer recruitment" to assist staff with street outreach and help organize and
manage OCCC booths at the various Santa Ana job fairs and community events. Other
OCCC staff may also provide recruitment through ongoing collaborations and
networking with other agencies county -wide. The OCCC participates in more than 20
community events each year and attends a variety of ongoing partner meetings with
various agencies county -wide. Therefore any staff member attending a meeting with
other agencies or provider networks (i.e. Corrections, Probation, Social Services Agency)
in other parts of the county will be recruiting for all OCCC programs including Santa
Ana WIA. It is not uncommon to get a referral from someone who attended an event or
meeting outside of Santa Ana but passes the information on to family/friends/co-workers
that live in Santa Ana.
Indicate which of the 10 WIA elements the program will address.
The OCCC program design provides 9 of the10 WIA elements:
• Tutoring, study skills training, and instruction leading to completion of secondary
school, including drop -out strategies;
• Alternative secondary school services;
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
• Paid and unpaid work experience;
• Occupational skill training;
• Leadership development opportunities;
• Supportive services;
• Adult mentoring;
• Follow up services for a minimum of 12 months after completion;
• Referrals for comprehensive guidance and counseling (i.e. substance abuse, legal,
medical, family)
The OCCC is an open entry and open exit, year round program that normally takes 6
months to a year to complete. While youth may be hired during the summer, the OCCC
does not technically offer the remaining WIA element — summer employment
opportunities.
Indicate planned outcomes.
The OCCC will meet or exceed established WIA outcomes as follows:
Current WIA Planned Outcomes
Population
Ages
I #
Performance
Measurements
%
#
Out -of -School Youth
19-21
23
Entered Employment
66%
16
Retention Rate
77%
18
Earnings Gain
$3,500
Credential Rate
30%
7
Customer Satisfaction
70%
17
The OCCC's program design does have the flexibility and ability to meet the intent of
current proposed legislation to reauthorize WIA and the expected changes to regulations,
outcomes, and measures once new legislation is finalized. The OCCC will be able to
make adjustments as needed to meet the Common Measures as proposed in legislation to
reauthorize WIA.
Proposed Common Measures (exact outcome measures have not been set by the State)
• Placement in Employment or Education
• Attainment of a Degree or Certificate
• Literacy and Numeracy Gains
Specific outcomes for the Common Measures will be developed once the final measures
have been finalized.
Describe the basic program approach. (workshop/classroom/in the community)
The OCCC is a transitional work/school program that combines work and school daily, in
a structured, supervised 40 hour a week program. OCCC corpsmembers are normally
scheduled to work for 32 paid hours a week and attend 8 hours of education unpaid each
week. Corpsmembers work 8 hours (paid) a day Monday — Thursday. They attend
education (unpaid) for one hour after work Monday -Thursday and for 4 hours on Friday.
Page 5 of 22
Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
The OCCC uses a variety of approaches to effectively deliver its program components
and meet the various learning styles of its corpsmembers. Services for out of school
youth, who generally dropped out of school, must be varied and interesting in order to
engage them in the program. Therefore activities must be planned that are not just
classroom based, but incorporate a variety of venues and methods to ensure training and
instruction is interesting and most important applicable to their needs. The OCCC
integrates field training with classroom instruction to connect academic skills with
occupational skills. Instruction, both academic and occupational, is designed and
delivered knowing that most corpsmembers' basic academic skills are below the 81h
grade. Instruction may be classroom based, field based, on-line, individual, small/large
group, crew based, using demonstrations, lectures, packets, guest speakers, and individual
research.
The OCCC uses the following approaches:
• In the community: OCCC work projects; educational field trips; work related field
trainings; participation in community events and youth oriented groups, meetings,
and events to instill a sense of community service and pride;
• Classroom: OCCC charter high school; OCCC Toastmasters; new corpsmember
orientation, vocational and occupational skills training; life skills, pre-
employment skills, etc;
• Workshops: specialized trainings (CPR/First Aid, Forklift, Chainsaw certification,
etc.); safety demonstrations, leadership development, support services and
educational topics (health, substance abuse, etc.)
Main Purpose of Program
What is the organization Mission Statement?
The mission of the OCCC is to provide an opportunity for youth and young adults to
learn work skills; develop a work ethic; develop a sense of community responsibility;
further their formal education; develop leadership skills; and achieve the self-esteem
necessary to enter the workforce.
OCCC Values are:
• Support of personal, educational, and career development
• Commitment to servicing the needs of Orange County youth
• Strive for excellence and integrity in everything we do
• Serve the needs of the community and environment
• Importance of cost effective operations to achieve our mission
• Importance of teamwork, training, mentoring, and respect for others
OCCC's Organizational Purpose is to empower youth and young adults to become self-
sufficient members of their community. The OCCC accomplishes this by offering
various programs that provide opportunities for educational, professional, and personal
development that will provide the necessary skills to develop and maintain a positive
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
work ethic and provide a lasting foundation to enable youth to enter the workforce and be
successful, productive, members of society.
Indicate what will the program accomplish.
The OCCC's approach to employability teaches teamwork, cooperation, and a positive
work ethic by utilizing work projects that are beneficial to the community and the
environment and by creating an atmosphere where corpsmembers have the chance to
develop on an educational, professional, and personal level. This long term, holistic
approach to working with youth assists them in overcoming the multiple barriers that
most at -risk youth have in their lives. Without a holistic approach, youth may complete a
short term training course, earn a valuable certificate to get a job, but not be able to
maintain that job due to their inability to deal with personal issues that cause them to
have poor attendance and/or not be productive in the workplace. While short term
training programs and workshops have a place in youth and workforce development, a
more long term, holistic approach is needed by many, and especially the neediest, youth
to ensure they have the time and support to overcome the multiple barriers they have to
become life long learners, trainable, employable, and self-sufficient.
The majority of the neediest at -risk youth the Youth Council is committed to serving and
which the OCCC serves basically need to learn how to work and go to school. For
various reasons these youth have not been able to stay in school and/or maintain
employment. Sometimes the OCCC is the first job for some of the youth that come to the
OCCC. Therefore, OCCC is not a short term, quick fix to the issues associated with the
neediest youth but a 6-12 month comprehensive program with various components and
strategies designed to guide and support youth into being employable, trainable, self-
sufficient adults. OCCC support services and paid work experience help corpsmembers
stabilize their lives and help them deal with the many issues they face on a daily basis so
they can first maintain their employment and education program at the OCCC. Once
OCCC corpsmembers become stable and are able to maintain employment and education
at the OCCC they can then focus on furthering their education, improving their work
skills, and seek better employment post -corps.
With this philosophy the OCCC program will accomplish the following:
• Provide jobs for 23 Santa Ana youth as they are hired by the OCCC to complete
OCCC work projects;
• Meet/exceed the WIA outcomes for entered employment, retention rate, earnings
gain, credential attainment, customer satisfaction, and common measures
outlined above in the RFP;
• Youth who are unemployed and out of school will become employed by the
OCCC and enrolled in the OCCC Charter School to earn their high school
diploma;
• Provide "soft and hard" occupational skills training needed to complete OCCC
work projects (i.e. landscaping, construction, recycling);
• Corpsmembers will lean to apply these "soft and hard" skills training to other
work and school opportunities post-OCCC;
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
• Provide multiple work and educational experiences that will allow corpsmembers
to seek a variety of career and educational choices and opportunities post-OCCC;
• Provide paid work experience, trainings, and certificates to develop and/or
improve their resumes for future employment;
• Develop and maintain a portfolio that highlights their work/school/credential
accomplishments to use in seeking employment post-OCCC;
• Corpsmembers will complete high school credits to earn a high school diploma
through the OCCC Charter School;
• Corpsmembers will improve basic skills and improve at least at least two grade
levels on standardized tests (STAR or TABE tests);
• Corpsmembers will practice and prepare to pass the CA High School Exit Exam;
• Corpsmembers may earn scholarships for post -secondary instruction;
• Corpsmembers will develop leadership skills through various crew based and
individual trainings;
• Corpsmembers will transition successfully from the OCCC into employment
and/or post -secondary instruction;
• Corpsmembers will complete work projects that benefit our local communities
and instill a sense of community service and pride in their communities.
bi'hat is the length of the program?
The OCCC is an open entry, open exit program. Therefore youth may be recruited and
enter the program at any time. Youth may exit the program at anytime based on
individual needs, accomplishments, and abilities. Youth may work for the OCCC for a
maximum of 24 months as long as they receive satisfactory work/school evaluations and
are making progress towards completing individual work and education goals.
All program components are ongoing and available on a year round basis. Specialized
trainings and workshops are offered quarterly. Therefore a youth who stays with the
OCCC for six months will be able to participate in the full array of services and programs
offered by the OCCC.
How often will the WIA participant need to attend the program? (daily/weekly/monthly)
WIA participants will attend the program daily, five days a week. All OCCC
corpsmembers including WIA participants are scheduled for 40 hours of work/school
each week; 32 hours of paid work experience and 8 hours unpaid of education/class time.
Corpsmembers are scheduled to work 8 hours a day Monday — Thursday. OCCC charter
school classes are scheduled daily for one hour after work Monday — Thursday and for
four hours on Friday. Week -end and evening activities and events are scheduled as
needed and appropriate and include a variety of opportunities to volunteer and/or work in
the community.
What is the freauencyofstaff interaction with the participant?
Various OCCC staff members meet daily with corpsmembers to deliver OCCC program
components. Corpsmembers are assigned to a work crew which is supervised by an
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
OCCC Crew Supervisor. The OCCC Crew Supervisor works Monday -Thursday with
corpsmembers to complete assigned work projects. OCCC charter school teachers also
interact with corpsmembers on a daily basis as they attend class five days a week,
Monday -Friday. Week -end work/school activities are scheduled as needed and
appropriate. The OCCC Program Specialist (case manager) meets weekly if not daily to
monitor progress towards the corpsmember's Individual Service Strategy, and other
work/school./personal issues that may arise. Other OCCC staff or interns meet with
corpsmembers as needed for specialized trainings, workshops, or individualized follow
up regarding work/school/personal issues that may arise.
Coals/Objectives/and Performance Levels
How mazv WIA youth with the program serve this war?
The OCCC will serve a minimum of 23 WIA youth for PY 2005-06. As WIA youth exit
the program during the year for various reasons, the OCCC will recruit and enroll
additional WIA youth as allocated funds permit adding additional participants. The
OCCC has the ability and capacity to enroll additional WIA youth as additional WIA
funding becomes available.
Which WIA program element will you offer?
The OCCC will offer 9 of the10 WIA program elements/services to youth during PY
2005-06:
• Tutoring, study skills training, and instruction leading to completion of secondary
school, including drop -out strategies;
• Alternative secondary school services;
• Paid and unpaid work experience;
• Occupational skill training;
• Leadership development opportunities;
• Supportive services;
• Adult mentoring;
• Follow up services for a minimum of 12 months after completion;
• Referrals for comprehensive guidance and counseling.
The OCCC is an open entry and open exit, year round program that normally takes 6
months to a year to complete. While youth may be hired during the summer, the OCCC
does not technically offer the remaining WIA element — summer employment
opportunities.
How will service(s) be deemed necessary?
The OCCC will use a variety of documents/forms/activities to provide an objective
assessment of participants to ensure service(s) are necessary. Staff will assess the
individual participant's WIA eligibility, work readiness, suitability for program,
employability, and individual academic/service needs leading to the development of an
Individual Service Strategy upon enrollment in WIA. OCCC Program Specialists (case
Page 9 of 22
Orange County Conservation Corps and Youthbuild
Santa .Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
managers), OCCC Transition Specialist, and OCCC charter school staff meet monthly or
more often as needed with the OCCC Executive Director to internally monitor how
OCCC provides services, discuss corpsmember case management and service needs, and
ensure services provided are necessary and appropriate. Following are some of the
strategies and assessments the OCCC will use:
1. OCCC Interview and Intake Form (used with Santa Ana WIA intake form):
participant personal background and prior work history; OCCC form used during
interview(s) to assist with determining suitability for WIA program, work
readiness, employability, occupational skills, potential individual case
management needs, and suitability for OCCC's programs;
2. TABE or STAR Test: standardized tests to assess basic skills; determine grade
level equivalents; track literacy and numeracy gains; required by OCCC charter
school;
3. Practice CAHSEE (California High School Exit Exam) Test: practice tests to
monitor progress towards meeting high school exit criteria, monitor academic
progress, literacy, and numeracy gains; required by OCCC charter school;
4. Reading/Writing/Math samples: baseline information to establish and compare
progress; needs for individualized tutoring; required by OCCC charter school;
5. PLATO: computer program to administer the practice CAHSEE, develop
individualized lesson plans to address basic skills deficiencies, and improve
literacy and numeracy gains; required by charter school;
6. COPS/COPES/CAPS: career exploration, interests, and aptitudes; nationally
recognized career interest tests;
7. Individual Education Plan; OCCC form for education goals/plan; required by
OCCC charter school;
8. Individual Service Learning Plan (WIA Individual Service Strategy);
work personal goal setting; used to address individual supportive service and
developmental needs; required for OCCC certification;
9. Surveys/formal and informal interview; surveys, formal and informal interviews,
meetings, and conversations with corpsmembers to identify appropriate services.
The OCCC uses these and other informal activities to determine assets youth possess.
OCCC staff uses the interview process to initially determine an applicant's individual
eligibility and suitability for working at the OCCC and for the various programs
offered by the OCCC. OCCC staff may use several interviews to determine an
individual's prior work history, work readiness, employability, and suitability for one
of OCCC's work/learn programs. Once an applicant has been identified as a potential
WIA participant, staff will interview and discuss the WIA program and expectations
to determine suitability for the WIA program. If determined as a suitable placement,
staff will begin to gather the needed documentation for WIA eligibility. Once
approved and enrolled into the WIA program, the participant working with OCCC
staff will develop an Individual Education Plan and an Individual Service Learning
Plan (WIA Individual Service Strategy) based on standardized test scores, personal
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
interview, individual needs and goals, and sample work. Those youth not WIA
eligible may be hired to work on other non-WIA OCCC work projects.
How will recruitment be coordinated with program activities?
As an open entry and open exit program, the OCCC has ongoing recruitment and
orientation to coordinate recruitment with program activities. Once a corpsmember has
completed the interview process and is accepted for employment, the corpsmember is
scheduled for a two week paid orientation by OCCC staff. The OCCC schedules as least
one corpsmember orientation a month and may schedule two orientations a month as
needed based on the number of corpsmembers needed to be hired that month for the
various OCCC work programs.
The two week paid orientation prepares corpsmembers for working at the OCCC.
Corpsmembers review the corpsmember handbook which contains all the necessary labor
law regulations, policies, and procedures needed to work in California and for the OCCC
(i.e. monthly work/school evaluations, call in & leave of absence procedures,
corpsmember pay scale and promotions, attendance, grievance procedures, Drug/Alcohol
Free Workplace, etc.). Corpsmembers also complete the necessary personnel/work
documents and forms not gathered during the interview process. Corpsmembers without
a high school diploma complete education files/forms needed to enroll in the OCCC
charter school. Staff explain and introduce corpsmembers to the various programs and
services available and provided by the OCCC (i.e. food bank, scholarships, support
services, additional workshops and trainings available, bonus plan, etc.). WIA and other
grant1program specific information and files are completed during orientation. All
corpsmembers develop an individual education and service plan (WIA Individual Service
Strategy) during orientation. Various tramings are provided during orientation to ensure
corpsmembers are prepared to work on OCCC work crews (i.e. CPR/First Aid, safe work
practices, proper tool use, and team building activities, etc.). Corpsmembers must pass
orientation before being assigned to an OCCC work crew. Those corpsmembers who do
not pass may be scheduled to attend one additional orientation based on individual
circumstances for failing orientation. Corpsmembers who fail two orientations will not be
considered for hire by the OCCC and will be referred to the Santa Ana WORK Center or
other youth serving agencies in the Santa Ana Provider Network for employment
opportunities and/or other needed services identified during the OCCC hiring process.
During the interview process and orientation, corpsmembers are mentored by staff and
provided strategies to successfully complete orientation. Staff also mentor and provide
strategies to corpsmembers while at the OCCC to maintain their employment, school
attendance, and ensure corpsmembers make progress towards their employment and
education goals.
How will current services meet the needs of the WIA performance standards?
As an employer, the OCCC program design teaches youth how to work and go to school.
The OCCC follows all applicable labor and charter school laws, regulations, policies and
procedures California employers and charter schools must follow. In order to remain
employed by the OCCC, corpsmembers must follow and abide by OCCC policies and
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
procedures for work and school. OCCC's program design emphasizes both work and
school. To work at the OCCC you must also have an educational goal and be making
satisfactory progress towards that goal to remain employed. Therefore, corpsmembers
with poor school attendance, or those that are not making progress towards their
educational goals (high school diploma or post -secondary instruction) will be
separated/exited from the OCCC. Learning employer expectations and to follow standard
work rules and procedures, prepares them for not only entering employment but also to
maintain their employment.
The following current services will meet the needs of WIA performance standards:
• 32 hours each week of paid work experience;
• "Soft and hard" occupational skills training (habitat/park/trail restoration,
construction, recycling, facility maintenance, office skills);
• Tutoring, study skills, instruction leading to a high school diploma and to meet
literacy and numeracy gains;
• Drop -out prevention strategies (for both work and school);
• OCCC staff as adults mentors;
• Crew based and individual leadership development (crew leader training);
• Alternative secondary school — OCCC Charter high school that combines work
and school to facilitate completing secondary school;
• Support services; referrals for legal, medical, substance abuse, health, housing,
family/personal guidance and counseling; help with tools, books, clothing, other
items needed for interviews, job requirements, advanced training, etc.
• Pre -employment, life skills, and transition services;
• Minimum of 12 month follow up services to maintain employment or find
new/better employment;
• Access to OCCC computer lab, fax, voice mail, and printer for resumes,
applications, financial aide, job search, job retention, on-line services;
• Introduction to Santa Ana WORK Center and Caljobs to facilitate use of EDD
system;
• Certificates, Awards, Diplomas, Scholarships, and Licenses earned;
• Portfolios;
• Individual participant interviews, case notes, surveys, and informal evaluations;
• Additional trainings and workshops, (i.e. tool safety, CPR/First Aid, forklift
certification, Toastmasters)
Will the participant receive a certificate of completion or accomplishment for
participation?
OCCC corpsmembers may receive several certificates of completion or
accomplishment for participation as follows:
• California high school diploma;
• AmeriCorps Education Award (scholarship);
• Toastmasters Certificate (public speaking and leadership development)
• Forklift, Chainsaw, Red Cross CPR/First Aide Certifications
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
• Corpsmember Bonus Plan awards a certificate plus a cash bonus (amounts
vary and total more than $900 collectively) for successfully completing the
following program components/activities leading to a Program Completion
Certificate:
1. Orientation Bonus (Pass handbook, safety, tool test, earn CPR/First Aide
Certificate, 100 % attendance)
2. Referral Bonus (refer someone to the OCCC who is hired and remains
employed for at least 30 days)
3. Academic Bonus (score 9"' grade or better on reading/math standardized test
at time of hire or improve at least 3 grade levels while at OCCC)
4. Certification Bonus (individual certifications/bonus for chainsaw, chipper,
forklift, Lead Abatement, and obtaining an ROPNocational Certification)
5. Drivers License Bonus (CA class C and/or B)
6. Education Bonus (pass the CA High School Exit Exam, and/or earn high
school diploma)
7. Life Skills Bonus (Life skills packetion-line training)
8. Pre -employment Bonus (career exploration, internet job searches, resumes,
portfolio; create Caljobs account, mock interviews, etc.)
9. Transition to Job/School Bonus (obtain another job and/or attend a post-
secondary class)
10. Program Completion Bonus (earn at least 7 of the above 9)
Many other certificates are awarded during quarterly corpsmember recognitions
to motivate and acknowledge individual accomplishments. A partial list would
include; perfect worklschool attendance; promotion to team leader, crew leader,
assistant crew leader; crew leader training; and corpsmember council
membership.
How will continuous improvement be conducted?
As mentioned earlier the OCCC has received two national awards for demonstrating
best practices for youth and workforce development from the National Association of
Service and Conservation Corps (ECO Award 2001-2005) and The National Youth
Employment Coalition (PEPNet Award 2003-2007). Both of these awards stress and
require that programs continually improve to maintain/renew their awards. The
OCCC is committed to continuous improvement and uses the following strategies and
activities for continuous improvement:
• Corpsmember satisfaction surveys at least twice a year;
• Corpsmember community meetings that involve all staff and corpsmembers;
• Corpsmember Council and Youthbuild Council meet monthly with the OCCC
Executive Director;
Corpsmember Council President is an Ad Hoc member of the OCCC Board of
Directors and presents a monthly report to the Board;
Work sponsor surveys when a work project is completed or at least once a year
for ongoing work projects;
Monthly internal monitoring meetings for program compliance/performance;
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Orange County Conservation Corps and Youthbuild
Santa Ma Workforce Investment Board
Request for Proposal
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• At least two staff development days per year for full staff that relate to program
evaluation, mission, planning, etc;
• Multiple program/grant site reviews and audits for program/grant compliance;
• Annual corps certification review;
• Annual independent financial audit;
• Annual program evaluations by corpsmembers, staff, and Board members;
• An annual Board of Directors planning day;
• An annual Executive Director Workplan that is monitored by the Board;
• A three year OCCC Strategic Plan;
• Membership with organizations and conference attendance that promote
continuous improvement.
Program Description
Describe the overall sen ices that ,pill be made available to the WIA participant.
Following are the overall services that will be made available to all WIA participants:
OUTREACH/RECRUITMENT (ongoing as previously described)
ORIENTATION (two week paid orientation previously described)
Once corpsmembers are hired and successfully complete orientation, they enter the
following OCCC program components:
PAID WORK EXPERIENCE (maximum of 24 months paid work experience)
1. On the job training; internships
2. Field based vocational and occupational skills training;
3. Develop positive work ethic/attitude/performance;
4. Individualized job specific skill training and certifications;
5. Crew based and individual leadership development;
6. Community service opportunities;
7. Team building and other crew/peer centered activities to develop
responsibility and positive social interactions.
EDUCATION
1. Individual education goals (high school diploma and/or post -secondary
instruction)
2. Study skills; tutoring; secondary school instruction; drop out prevention
strategies;
3. Basic skills remediation;
4. Literacy and numeracy gains;
5. CA High School Exit Exam; tutoring and preparation;
6. OCCC Charter School attendance; earn high school diploma;
7. Field based learning activities to incorporate field work projects with the
classroom;
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
8. Quarterly recognitions, field trips, and other activities to build positive
social interactions.
LIFE SKILLS CURRICULUM (8-13 week on-line curriculum)
INDIVIDUALIZED CASE MANAGEMENT & SUPPORT SERVICES
1. Referrals for comprehensive guidance and counseling for legal, medical,
substance abuse, family/personal, health, housing, etc. issues
ADULT MEN TORING (occurs throughout program as staff works with
corpsmembers in various capacities)
TRANSITION SERVICES: 10-13 Weeks based on individual needs
1. Pre -employment skills training
2. Individualized job search and placement
3. Individualized support/assistance for continuing post -secondary
education; financial aide packets, enrolling on-line, etc.
4. Individualized case management and support services
5. Adult mentoring
PROGRAM COMPLETION:
30 day timeline for post —corps placement; May be extended based on individual
needs or circumstances
POST CORPS TRACKING: Unspecified time, available as long as former
corpsmembers seek help and support, minimum of 12 months
1. One on one follow up; monthly contact to monitor, update, and revise 12
month plan as needed;
2. One on one employment search and support
3. One on one case management and support services
Illustrate how the oreanization will interface with the Santa Ana WORK Center.
The OCCC will interface with the WORK Center as follows:
• OCCC will provide recruitment information and materials for distribution at
the WORK Center;
• OCCC will actively participate in provider meetings and will provide regular
updates to WORK Center staff regarding program status, recruitment, and job
placements;
• OCCC will host corpsmember interviews at the WORK center at least once a
week or more often as needed;
• Corpsmembers will tour the Santa Ana WORK Center to meet staff and become
familiar with WORK Center services;
• Corpsmembers in the Transition phase of the program will establish an
individual Caljobs account and will learn how to access services at the WORK
Center.
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request fm Proposal
The Youth Service Provider Network
PY 2005/2006
• OCCC will refer those not hired by the OCCC to the WORK Center for services.
Describe how the participant flow will occur.
Please refer to Describe the overall services that will be made available to the WIA
participant above and the "Corpsmember Flow Chart" provided as an attachment to the
proposal. Both of these describe how participant flow will occur. Generally there are 4
phases to OCCC's program and the corpsmember flow normally is:
• Work/school; Corpsmembers spend the majority of their time working and going
to school. This may last from 3 months to 24 months depending on the number of
high school credits needed for graduation.
• Life Skills/ Transition: Once corpsmembers earn their high school diploma or if
they have a diploma at the time of hire they enter the Life Skills and Transition
phase of the OCCC. Corpsmembers normally spend 3-6 months completing a
variety of activities designed to help them become self sufficient, find
employment and/or enroll in post -secondary instruction.
• Program Completion: Once all program components have been completed, the
corpsmember has 30 days to exit the program into work and/or school with help
and support from staff. This time may be extended based on individual needs.
• Follow-up: minimum of 12 months follow up support from staff to remain
employed and stay in school; contact at least monthly if not more frequent to
monitor and revise 12 month follow up plan;
Not all corpsmembers complete all four phases as some choose to leave for ajob or
school and enter the follow up phase as soon as they earn their high school diploma. All
corpsmembers regardless of their reason for leaving the OCCC are included in the 12
month follow up phase and have access to OCCC staff and resources (computer lab, fax,
voicemail) for maintaining employment, job searches, updating resumes, contacting
employers, scheduling interviews, enrolling in advanced training or college, help with
filling out financial aide forms, and other support needed to pursue post-OCCC
employment and education
Many program services overlap and occur simultaneously during the program. OCCC
staff are cross trained so that corpsmembers can receive services from various program
staff if their assigned staff person is not available. Additionally:
Program Activity
Duration
OCCC Staff Responsible
Outreach/Recruitment
Ongoing- open entry
Corpsmember Recruiter
WIA Program Specialist
Eligibility
Ongoing
WIA Program Specialist
Intake
Monthly two week
1. Training Supervisor
Orientation
2. WIA Program Specialist
3. Teacher/Registrar
Assessment
1. WIA
1. WIA Program Specialist
2. Education
2. Lead Teacher
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Orange County Conservation Corps and Youthbuild
Santa Ma Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
Case Management
Ongoing
1. WIA Program Specialist
2. CSUF Intern(s)
3. Executive Director
Program Services
1. Paid work
1. 24 months max
1. Crew Supervisor
experience
2. Charter School
2. until diploma rec'd
2. 3.5 FTE Teachers
3. Life Skills
3. 8-13 weeks
3. Transition Specialist
4. Transition Skills
4. 10-13 weeks
4. Transition Specialist
5. Completion
5. 30 days
5. Transition Specialist &
WIA Program Specialist
Parent Involvement**
n/a
n/a
Placement in Jobs or
1.30 day program
1. Transition Specialist
Continuing Education
completion
2. Program Specialist
2. Follow up services
Follow up
Minimum 12 months
1. Program Specialist &
Transition Specialist
** Most OCCC corpsmembers are generally adults who support themselves and many
may be estranged from their parents for various reasons. Therefore, parent involvement
with the program is unusual. Parents are invited to and will most often attend graduation
ceremonies and other OCCC events that honor corpsmember accomplishments. However
parent involvement with the program beyond attendance at these events is normally not
expected. The OCCC does plan several activities during the year to include
corpsmembers' parents, significant others, and their children to promote family
involvement.
Facilities
From where will program services be delivered?
Program services will be delivered in a variety of venues and locations:
• Paid work experience will beat various projects throughout the county depending
on the current work project assigned;
All other program services (education, case management, transition services,
follow up, etc.) will generally be delivered at the OCCC main site in Anaheim.
However staff will visit field projects and make home visits as needed to deliver
case management services. Occupational skills training will occur both in the
classroom and in the field. Project visits and field trips will be planned to
facilitate incorporating work projects with classroom instruction.
Street outreach and other recruitment activities will be delivered in Santa Ana.
While interviews will be held at the WORK Center as well as the Anaheim site.
OCCC provides transportation using OCCC crew vans to OCCC work projects,
and provides pick up points in Santa Ana using crew vans to assist corpsmembers
in getting to the Anaheim site for work/school. The OCCC also provides bus
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
passes and helps to arrange car pools to assist corpsmembers with transportation
issues.
What are your hours of operation?
The OCCC offices are open Monday — Thursday from 7:00 am to 5:00 pm and Friday
from 8:00 am to noon. Week -end and evening hours to be arranged depending on
scheduled events and activities.
How has the organization assured that the location is a safe and vouth friendly
environment?
The OCCC conducts regular inspections to ensure our building is safe and complies with
all Workers Compensation, fire, and safety measures for the workplace. The OCCC
maintains a safety committee that has the responsibility for ensuring the OCCC is in
compliance with all safety training and issues regarding the workplace.
The OCCC ensures a youth friendly environment by soliciting corpsmember input
through a corpsmember suggestion box, the corpsmember council, community meetings
with staff and corpsmembers, and ensuring corpsmembers are involved with the various
planning sessions, strategic plans, and Board meetings. Since corpsmembers are co-
workers as well as WIA youth, they are very involved in providing input to make sure the
OCCC is youth friendly.
About Your Organization
Description of the Proposer
How lonrp has your organization been serving Santa Ana youth?
The OCCC has been serving Santa Ana youth for the last seven years.
What kind ofimoact has vour services made to the vouth in the community?
Santa Ana corpsmembers have:
• Graduated with a high school diploma from the OCCC charter school;
• Earned scholarships for post -secondary instruction;
• Transitioned to full time employment, gone on to advanced training, and/or are
attending some form of post -secondary instruction;
• Volunteered and participated in numerous Santa Ana community events;
neighborhood clean-ups, Youth Expo, charity events, etc.
• Participated at the local and state level to represent youth; Santa Ana Youth
Council, CWA state conference, local and regional WIB meetings, local youth
forums;
• Visited local legislators in Sacramento to advocate for youth.
The OCCC has:
• Hired and employed more than 300 Santa Ana youth the last 4 years;
Page 18 of 22
Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
• Completed numerous work projects to improve and restore several Santa Ana
parks, portions of Santiago Creek, and the Santa Ana Zoo;
• Repaired more than 20 low-income homes/apartments in Santa Ana.
How do you track vour outcomes?
The OCCC uses several program/grant specific databases to track specific program and
grant outcomes; job placements, case notes, program services provided, hours worked,
and finance/budget information. In addition the OCCC uses spreadsheets and OCCC
developed forms to track a variety of other corpsmember outcomes including: number of
corpsmembers enrolled, daily work/school attendance, demographic information, number
of male/female successful completions, exit information, corpsmember recruitment by
individual cities, average length of stay at the OCCC, project reports, corpsmember
performance, hours worked, projects completed, 12 month follow up contacts, support
services and transition services provided, and other information needed to be reported to
funders, sponsors, stakeholders and the OCCC Board of Directors. Various staff are
responsible for tracking outcomes specific to their job assignments.
Experience
Briefly outline all vouch programs that vour agency has operated during the last two
years.
The OCCC has operated the same basic youth program for the last 11 years based on
state and national models for conservation and youth service corps. Over the years the
OCCC has developed and improved on this basic model to provide a comprehensive,
structured, program that provides a wide array of work experiences and services that
meets the needs of local Orange County youth. The OCCC began a construction training
program three years ago. This past year the OCCC received a HUD/Youthbuild grant
and now operates a Youthbuild program concurrently with its conservation corps
program. Youthbuild is a nationally recognized construction training model. Both
program models stress the importance of education, occupational skills that lead to
employment, leadership development, and post -program follow up. Incorporating the
two models offers additional training and employment opportunities for the youth OCCC
serves.
Which has been most successful?
It is too early in the implementation of the Youthbuild model to determine which of the
two program models is more successful. Both models strive for similar outcomes but
place difference emphasis on program components. Youthbuild requires 50% of
participants' hours to be in education/vocational training while the conservation corps
model does not have a specific requirement for the amount of time spend in education.
The OCCC will need more time to determine the positives and negatives of the
Youthbuild model before making a determination which model is more successful.
What kind ofMerience do you have in incorporating parents into your programs?
As mentioned earlier, since most OCCC corpsmembers are adults and many are
estranged from their parents for various reasons, the OCCC does not have much
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
experience with incorporating parents into our program. Unfortunately, most parents of
OCCC corpsmembers either do not have the time or have the desire to be involved with
the program. The OCCC does schedule events throughout the year to involve family
members, be it their parents, their wives/girlfriends, husbands/boyfriends, and/or children
to promote s sense of family and community into our program. Corpsmember success at
the OCCC often reunites the corpsmember with their parent(s) as corpsmembers become
more responsible, stable, and self-sufficient adults.
What is your success based on?
The OCCC's success is based on using two program models that provide a
comprehensive set of services and understands that youth and workforce development for
the neediest youth takes time and multiple resources. A program that allows youth to
have the time and support to develop holistically on a professional, educational, and
personal level. Understanding that you can not serve the neediest youth without
addressing the multiple personal/family issues they have along with the lack of education,
work skills, work ethic, and work experience. As mentioned earlier, OCCC's success is
based on having a program that recognizes that the neediest youth have not learned to
work or go to school successfully and need time to become stable in their personal lives
before they can focus on advanced training, post -secondary instruction, and maintaining
employment.
List positions and qualifications ofstaff assigned to this proiect.
The OCCC has several years experience in administering multiple contracts/grants,
including WIA contracts. The OCCC does not rely solely on WIA funding. The OCCC
has administered federal./state/and local contracts and grants, a few of the most recent
being a $400,000 HUD/Youthbuild grant, multiple California Department of
Conservation, Division of Recycling grants exceeding $1M each for the last three years,
and multiple Santa Ana WIA and Orange County WIA contracts. The OCCC currently
has 30 staff and needs to employ 80 corpsmembers each day to fulfill current work
projects. Several staff will be involved in providing services for this project, some in -kind
(Teachers, Transition Specialist, Training Supervisor). Several OCCC staff are former
corpsmembers who are valuable role models and mentors to corpsmembers.
Following are the staff with primary responsibility for providing services:
• Rick Stroup, Executive Director: MS Education; 30 years experience working
with youth in various settings; 10 years with the OCCC the last 8 as Executive
Director.
• Roberta Smith, Finance Manager: BA Accounting, BS Business Administration;
40 years finance experience with both nonprofit and for- profit organizations, 6
years with the OCCC.
• Josh Volp, Program Director; HS Diploma/college credits; 6 years experience at
the OCCC in various management positions and grant/contract administration.
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
• Aracely Duran, Admin. Asst/Payroll: HS Diploma/college credits; 7 years
experience in payroll with the OCCC; former OCCC corpsmember.
• Albert Renteria, WIA Program Specialist; HS Diploma/college credits, 4 years
experience with the OCCC as Corpsmember Recruiter, Training Supervisor for
Orientation. Cross trained in WIA, former OCCC corpsmember.
• Ralph Jimenez, Corpsmember Recruiter; AA Public Safety; 1 year with the
OCCC.
• Eric Moran, Crew Supervisor; HS Diploma/ROP Landscaping Certificate, 3 years
experience as OCCC Crew Supervisor, former OCCC corpsmember.
Fiscal Capacity
Describe the process used to capture and report fiscal data?
The OCCC uses fund accounting to allocate, capture, and report fiscal data. Since the
OCCC has multiple revenue streams (federal, state, and local), fund accounting allows
expenses to be tracked and allocated to individual funding sources using a specific fund
account and project code(s) for that fund account. The Santa Ana WIA contract will be
assigned a specific fund number and a specific project code(s). All allowable expenses
will be tracked using the assigned project code(s). Therefore direct program costs such
as staff time, corpsmember stipends, employer taxes, and other expenses will be tracked
using the appropriate fund and project code(s) on time sheets. Costs for occupancy or
transportation that are not easily tracked with project codes will be allocated on a
percentage basis of work hours charged to the fund. Therefore if the fund accounts for
10% of the total hours for that month, the fund will be allocated 10% of the occupancy
and transportation costs for that month. The OCCC captures and reports fiscal data to the
OCCC Board of Directors monthly and invoices contracts on a monthly basis.
The OCCC undergoes several program audits and an independent financial audit each
year. The OCCC has not received any negative findings or management letters as a result
of these audits.
State procurement policy and procedures.
The OCCC has several policies and procedures that detail how the OCCC acquires
equipment and consumables depending on the amount and type of purchase. All
purchases must first be approved by one of four management staff; the OCCC Executive
Director, Deputy Director, Programs Director, or Operations Director. Staff submit an
OCCC Purchase Request to the appropriate Director detailing vendor, costs, total
purchase amount, and the fund to which the purchase will be allocated. Depending on
the purchase, the OCCC may require a justification and/or three bids for the item(s) to be
purchased. Once approved, the purchase is made and receipt of the purchase is verified.
All supporting documents are attached to the purchase request and submitted to Finance
for payment.
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Orange County Conservation Corps and Youthbuild
Santa Ana Workforce Investment Board
Request for Proposal
The Youth Service Provider Network
PY 2005/2006
What systems are used to ensure the fiscal accountability and appropriate expenditures,
and planned costs?
During the procurement procedure outlined above the OCCC ensures accountability and
that expenditures are appropriate and planned. In order for staff to submit a purchase
request, staff must first determine if the purchase is within budget and which appropriate
fund will be charged for the purchase. Budgets and line item accounts to track expenses
are maintained on a monthly basis for all OCCC contracts/grants/departments. All
purchase requests are reviewed by the OCCC Finance Manger before payment is made.
The Finance Manager will review any Purchase Request that appears to be over budget or
not planned with the Executive Director for final approval. The Finance Manager reviews
monthly financials with the Executive Director, Deputy Director, Program Director, and
Operations Director two times a month and with the Board of Directors monthly.
Will the organization have trouble invoicing for services provided on a monthly basis?
No, the OCCC will not have trouble invoicing for services provided on a monthly basis.
The OCCC's normal procedure is to invoice by the 10`h of each month for services
provided in the previous month.
Describe invoicing process.
Invoices are prepared by staff assigned to Accounts Receivable. All hours worked to
provide services are entered along with all allowable costs tracked by the appropriate
fund and project code(s). Once all costs for the month have been entered an invoice is
prepared. All supporting documentation required or requested (copies of timesheets,
receipts, etc.) for the invoice is attached. The invoice is then submitted to the Executive
Director or Deputy Director for review and signature.
Submit most recent financial statements or audit reports.
A copy of the OCCC most recent independent audit for 2003-04 is attached.
Subcontracting
SubcontractinjZ client services/activities is not permissible under this contract. However
if planning to subcontract non -client services identify subcontracts and estimated cost
for services.
The OCCC will not subcontract non -client services. All services will be provided by the
OCCC.
Page 22 of 22
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Exhibit C
COMPLAINT HANDLING
UNDER THE
WORKFORCE INVESTMENT ACT
SANTA ANA
WIA
Santa Ana Local Workforce Investment Area
July 1, 2001
Table of Contents
I. Information Regarding Complaints ...........................................
2
A. Nondiscrimination and Equal Opportunity Complaints ...........................................
2
1. Policy Statement................................................................................................................
3
2. Civil Rights.........................................................................................................................
4
3. Nondiscrimination Laws under WIA...................................................................................
4. How to File Your Complaint......................................................................................
B. Criminal Complaints .......................................................... .
II. General Procedures for Handling Non -Criminal Violations of the Act .......................................
6
III. Procedures for Handling Complaints at the SDA Level.............................................................
8
IV. Procedures for Handling Complaints at the State Level..........................................................
13
V. Procedures for Handling Discrimination Complaints by Participants ........................
I .... I......... 15
VI. Procedures for Handling Handicap Complaints by Participants .................................
16
GLOSSARYOF WIA TERMS............................................................................ ...............
1
I. Information Regarding Complaints
A. Nondiscrimination and Equal opportunity Complaints
Policy Statement
In carrying out the purpose of the Workforce Investment Act (WIA), the City of
Santa Ana Local Workforce Investment Area (LWIA) will establish programs to
prepare youth and unskilled adults for entry into the labor force and to afford
job training to those individuals facing serious barriers to employment. Every
effort will be made to provide services necessary for eligible individuals to
obtain productive employment.
In implementing WIA, all contractors in the Santa Ana LWIA will foster equal
opportunity and non-discrimination, as provided in State and Federal equal
opportunity and non-discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Investment Act of 1996
In keeping with our commitment, no individual shall be excluded from
participation in, denied benefits of, subjected to discrimination under, or denied
employment, in the administration or of in connection with any WIA funded
program because of race, color, religion, sex,,national origin, age, handicap, or
political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part
under WIA shall be open to citizens and nationals of the United States, lawfully
admitted permanent resident aliens, lawfully admitted refugee, parolees, and
other individuals authorized by the Attorney General to work in the United
States.
No individual will be intimidated, threatened, coerced, or discriminated against
because of filing a complaint, furnishing information, or assisting or
participating in any manner in an investigation, compliance review, hearing, or
any other activity related to the administration of WIA.
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Administration responsibility for this Equal Opportunity/Affirmative Action
(EO/AA) Program is delegated to the Equal Employment Opportunity (EEO)
Officer for the Santa Ana Local Workforce Investment Area. Equal opportunity
and non-discrimination, however, will only be achieved through leadership and
implementation of a viable Affirmative Action Equal Opportunity Program.
2. Civil Rights
No one applying for or enrolled in the Workforce Investment Act (WIA)
Programs may be discriminated against because of race, color, creed,
handicap, national origin, sex, age, political affiliation, or beliefs.
This means that - for any of the characteristics listed above:
You may not be denied the opportunity to enroll in WIA.
No benefits or services may be denied you for discriminatory
reasons.
You may not be segregated or treated any differently from other
applicants or participants, while you are being registered,
interviewed, counseled or tested; or while you are working or
attending classes as part of the program.
You must be provided an equal chance to use all facilities
available in the program.
Fair employment practices must be provided to all staff with
regard to recruiting, hiring, transferring, promotions, training,
compensation, benefits, layoff, and termination.
You have the right to make a complaint if you feel you have been denied any
of the above opportunities. You cannot in any way be penalized for filing a
complaint. Your WIA sponsor has established a mechanism for handling
complaints or grievances. Your complaint must be filed within 180 days. All
complaints will be handled confidentially.
g. Nondiscrimination Laws under WIA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or
religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons age 40-70.
The Rehabilitation Act of f 1973
Prohibits discrimination based on handicap.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity
receiving federal financial assistance.
OTHER CIVIL RIGHTS LAWS:
Title VII of the Civil Rights Act of 1964
Prohibits discrimination in employment based on race, color, religion,
sex, or national origin in all terms and conditions
o diti o ploy nttand
establishes the Equal Employment opportunity Comm
administrative agency.
Order_ N_ o.11375
Creates the office of Federal Contract Compliance and prohibits
discrimination based on race, color, sex, religion, or national origin.
Department of Labor Secreta 's Order no. 4-73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
V.
El
Emergency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political
affiliation, or beliefs.
How to File Your Complaint
a. Put your complaint in writing.
b. Have it sworn to before a notary public, if possible.
C. Provides details that tell what happened, where it happened, and when
it happened.
d. Give the name and addresses of all persons who were present or who
had anything to do with the matter.
...Complaints on the basis of race, color, or national origin, age, sex,
religion, political affiliation or belief, retaliation and citizenship, must be
filed within 180 days of the alleged occurrence directly with:
Director
Civil Rights Center
U.S. Department of Labor, Room N-4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of handicap must be filed within 180 days of
the alleged occurrence. These complaints must be filed directly with
the WIA administrative entity. The WIA administrative entity shall issue
a written decision within 30 days of the filing of the complaint. If the
complaint is still unresolved, an appeal may be made to the Chief of
State Workforce Investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal
Employment Opportunity Commission, and many other offices and agencies
are committed to assuring equal employment opportunities for all persons.
They will protect you.
A case may be taken to court if the other processes do not yield satisfactory
results.
You may hire your own lawyer, or if you cannot afford one, the court may
appoint one for you.
It is unlawful for an employer, union, or employment agency to punish you or
any witness for attempting to present the facts in a case.
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INVESTMENT ACT
Santa Ana Local Workforce Investment Area
1000 E. Santa Ana Blvd., Suite 200
Santa Ana, CA 92701
(714)565-2600
B. Criminal Complaints
In accordance with the WIA (P.L. 105-200) and the implementing code of Federal
section 667.600.... Federal handling of criminal complaints and report of fraud, abuse
and other criminal activity. "All information and complaints involving fraud, abuse or
other criminal activity shall be reported directly and immediately to the City of Santa
Ana and the Secretary of Labor."
II. General Procedures for Handling Non -Criminal Violations of the Act
The following procedure is promulgated to meet the requirements of Title 20, of the Code of
Federal Regulations, Section 667.600 through 667.640 of the WIA regulati{the State and Section
181(c) of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) ti
LWIA level for the receipt, investigation, hearing, and resolution of complaints by WIA
participants, subrecipients, applicants for participation, or financial assistance, labor unions,
community based organizations, or any other persons.
These procedures provide for resolution of non -criminal complaints arising from the
operation of the Santa Ana LWIA.
en expression by a party alleging a violation of the
A complaint is defined here as a writt
Act, regulations promulgated under the Act, recipient grants, subagreements, or other
specific agreements under the Act, including terms and conditions of employment of such
participants in employment trawriting.
Theing se procedures are intended t amendments
matters which
withdrawals shall be in writing.
by
neach Lcern
grant e �pures or ient and sl�brecipientarising
ndein �the Actn with WIA programs operated
These procedures shall not be construed as affecting any other available legal remedy
outside of the WIA complaint process (i.e., disputes regarding terms and conditions of
employment of any employee who is not a participant), either separately or simultaneously,
that a person may wish to pursue in the resolution of a non-WIA complaint. Also, these
procedures do not restrict the LWIA grant recipient staff in carrying out informal discussion
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A grant
ient staff
rmal
and resolution of anys
sproblems oultside of and without lcarrying
without resortsort to the formacomplaint
discussion
procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint
procedures:
ys of the all
occurrence, except complaints writing
alleging fraud 8 d orccr m criminal activity
eged
ity
curenn
>_ All persons filing a complaint shall be free from restraint, coercion, reprisal, or
discrimination. Good faith efforts shall be made to informally resolve the
complaint prior to the scheduled hearing. Complainants have the right to
withdraw their complaints (in writing) at any time prior to the hearing. A
complainant may amend his/her complaint to correct technical deficiencies but
not to add issues.
3 Complainants person(s) of the achoo choosing at ll have the fall levels of the complaint process.ght to be represented at their own expense by
4. Upon enrollment into employment or training, participants shall be provided
with a written description of these procedures, including notification of their
right to file complaints and instructions for filing.
An employer of participants, including private -for -profit employers of
participants, may use this or other complaint resolution procedures so long as
the prticipant is iormed of the aint
followa
aand the time frames governgpreview of complaints ion eare re they are to
met.
A "participant', within the meaning of these procedures, is an individual who
receives employment -training services under a program funded by Santa Ana
LWIA. The Complaint Resolution Procedures contained herein (or the
alternative procedures which an employer may use) shall be available to
participants to resolve disputes regarding items and conditions of employment
of such participants in employment trainning programs.
s. _Hog ey terms rsuch
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5. If a complaint does not receive a decision at the LWIA grant recipient eve
within 60 days of filing the complaint or receives an unsatisfactory decision,
the complainant then has a right to request a review of the complaint by the
Governor.
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Complainants must initially file and exhaust LWIA grant recipient/hearing
procedures prior to appealing to the State except where the State determines
that the LWIA grant recipient's procedures are not in compliance with the
State's procedures.
III. Procedures for Handling Complaints at the LWIA Level
A. Receipt of Complaints
Pursuant to the WIA regulations found at 20 CFR, Section hearings
a the LWIA
administrative entities have the responsibility to conduct hearings and resolve
complaints made by individuals about the administration of programs in the LWIA.
"LWIA level" encompasses LWIA administrative entity and employers to which the
administrative entity has delegated the complaint resolution process. The following
comprise the guidelines for resolving issues arising in connection with WIA programs
operated by the Santa Ana LWIA including resolutions of complaints arising from
actions, such as audit disallowances or the imposition of sanctions taken by the
Governor with respect to audit findings, investigations or monitoring reports.
1. Form and Filing of Complaint
Official filing date of the complaint is the date the written complaint is received.
The filing of the complaint with the Santa Ana LWIA Equal Employment
Opportunity Officer shall be considered as a request for hearing and a
decision must be issued within 60 days. The complaint must be in writing and
must be signed and dated. The complaint should also contain the following
information:
a. Full name, telephone number, if any, and mailing address of the
complainant;
ne number, and mailing address of the agency
b. Full name, telepho
involved (respondent);
C. Clear and concise statement of facts including dates constituting
alleged violation; lations, grant
d under hatpro Act, are under believedthe
Ac haveubeen violated;or other agreements
e. Remedy sought by the complainant; and
f. If the complainant is a private or public entity or corporation, and not a
natural person, the filing of the co orcorporation.must
be duly authorized by
the governing body
The absence of any of the requested information shall not be a basis for
dismissing the complaint.
A copy of the complaint must be sent to the respondent and both parties
notified of the opportunity for an informal resolution. At each step of the
complaint process, the complainant must be notified in writing of the next
procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWIA to resolve
complaints; however, such informal conferences shall not extend the time
within which a decision must be issued after receipt of a complaint. Attempts
at informal resolution will commence with two (2) weeks of the date of filing of
the complaint.
a. The EEO Officer will review the case and ascertain facts prior to the
conference so that appropriate resolution can take place at the time of
this meeting whenever possible.
b. Although the complaintant should be encouraged to attend this
conference, his/her failure to do so should not preclude his/her right to
request a hearing on the matter.
C. If mutually satisfactory resolution results and the Santa Ana LWIA
a brief
ort for the file
issues anderesolluut on.cer The'Imatteer shall thenpbe considered clolng the
sed.
d. If resolution does not result, the complainant shall be provided the
necessary information and assistance to request a hearing if he/she so
desires.
3. Request for Hearing
a. As in the case of the complaint, the request for a hearing should be put
in writing and be filed in person or b mail. A governing board
ld also be submitted when
resolution of authorization to appeal
appropriate. The request should be filed with:
Lydia H. Morgan
EEO Officer
Santa Ana Local Workforce Investment Area
1000 E. Santa Ana Blvd., Suite 200
Santa Ana, CA 92701
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b. A hearing will be scheduled by the EEO Officer within thirty (30) days of
the date of filing of the complaint.
Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent
will be notified in writing of the hearing ten (10) calendar days prior to the date
of the hearing. The ten-day notice may be shortened with the written consent
of the parties. A decision will be issued by the Santa Ana LWIA within sixty
(60) days of the date of filing of the complaint.
The hearing notice shall be in writing and contain the following information
a. The date of notice, name of the complainant, and the name of the party
against whom the complaint is filed.
b. The date, time, and place of hearing before an impartial hearing officer.
C. A statement(s) of the alleged violation(s)
d. Advise as to where information or assistance may be obtained, and the
name, address, and telephone number of the Santa Ana LWIA Equal
Employment Opportunities (EEO) Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence
not applicable. Unnecessary technicalities should be avoided. It should provide the
flexibility to enable adjustment to the circumstances presented.
1, The hearing officer shall have complete independence to obtain facts and
make decisions. The hearing officer shall be in a position to render impartial
decisions and thus should not be subordinate to the Santa Ana LWIA or its
subrecipients. The hearing officer will be selected from a list of names on file
with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair
and impartial hearing.
The hearing office designated by the EEO Officer to function in a quasi-judicial
capacity should begin the hearing by summarizing the record and the issue
and should explain the manner in which the hearing will be conducted, making
sure that everyone involved understands the proceedings. Such explanations
should be adapted to the needs of the specific situation. The hearing officer
might take testimony under oath or affirmation to give some assurance of
veracity to the hearing.
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4. The burden of proof should be reasonable and flexible, dependent upon the
circumstances of the case involved. The hearing officer determines the order
of proof. Generally, the party making the complaint has the obligation of
establishing his or her case and should be examined first.
5. The party involved should have the right to be represented (at their own
expense) if he/he so desires. Other he/she is limited to his/her own abilities
and those of the hearing officer in obtaining testimony in the case.
6. It is important that the hearing officer obtain the fullest information for the
record. If the parties involved, or their representatives, do not know how to
ask the right or pertinent questions in pursuing their right to due process, it
shall be necessary for the hearing officer to step in to have all the materials
and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of
evidence in obtaining facts. However, the quantity of evidence required to
support a decision on an issue should be sufficiently credible that the state (or
other appropriate agency), upon reviewing the decision, would conclude that
the decision is supported by substantial evidence.
g. The hearing officer should attempt to negotiate a resolution of the issue at any
time prior to the conclusion of the hearing.
g. Within ten (10) days of the conclusion of the hearing, the hearing officer will
issue a recommended decision to the LWIA for final determination. The
recommended decision shall be in writing and may be accepted, rejected or
modified by the Santa Ana Workforce Investment Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWIA shall
issue a written decision to all parties by first class mail. The final decision shall
contain the following information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the
decision, a review of the decision by the State Review Panel.
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D. Record of Hearing
An administrative file containing support documents on the complaint resolution
process hearing conducted will be retained by the Santa Ana LWIA. The purpose of
a record is to serve as substantiation of the process followed by the Santa Ana LWIA
on the resolution of the issues and the results. This information would then be
available for subsequent review in the event the matter is raised with the State. Such
records must be retained for a three-year period after the grant has been officially
Closed out.
The Santa Ana LWIA's written decision will be included in the record. Evidence
received at the hearing, notes by the hearing officer, stenographer's notes and tape
recordings may also be used.
E. Establishment of Complaint Procedures
In accordance with Section 667.600, each employing agency including private -for -
profit employers of participants under the Act is required to establish a complaint
procedure for resolving matters relating to the terms and conditions of employment.
Employers may operate their own grievance system or may utilize the Santa Ana
LWIA's established procedures under Section 667.600. At a minimum these
procedures must include:
services, of the scope
1 anritten notice, d availability of such procedures Employer'son enrollment inemployment training
grievance procedures shall be
set forth in a written document and must meet the regulation mandate that a
complaint will be resolved with sixty (60) days from the date the complaint was
filed. A copy of employer's grievance procedure shall be provided to each
participant upon enrollment in employment training.
2. Written notice, at the time the grievance is filed, of,the procedures under which
the grievance will be processed.
3. Written notification of the disposition of the grievance and a written decision shall
be issued within thirty (30) days of the filing of the grievance unless a present and
long established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's
decision by the Santa Ana LWIA and the State Review Panel in accordance with
Section 667.600.
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IV. Procedures for Handling Complaints at the State Level
Section 181(c) of the Act and the WIA regulations at 20 CFR, Section 667.600(d) requires
the Governor to establish a State Review process of complaints filed at the LWIA grant
recipient level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWIA level including audit disallowances and sanctions
shall be reviewed by the State Review Panel. The State Review Panel shall review the
record established at the LWIA level and shall issue a decision based on the information
contained therein.
Complaints which may be initially filed at the State level will be heard by an independent
hearing officer designated by the State Workforce Investment Division (WID). The hearing
officer shall conduct a hearing and issue a recommended decision to the State Panel. The
recommended decision shall be in writing and may be accepted, rejected or modified by the
State Review Panel.
A. Form and Filing of Complaint.
Request for State Review of LWIA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory
decision, the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWIA level decisions when a request
for review is filed within 10 days of receipt of the adverse decision. Such
requests must be filed in writing with the Chief of the WID Office. The request
for review should contain the following information:
a, Full name, address, telephone number of the party requesting the
review
b. Full name, address, telephone number of the other party
C. A copy of the decision
ew
r the section of the LWIA
d Brief decision tt be reviewed including ement of reasons for 'eguullatory and statutory citations
e. A statement of the relief sought.
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fol
Complaintant Responsibility
It is the responsibility of the complainant to include in the request for review a
written statement setting forth the facts presented at the LWIA hearing which
support the requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party
and to the LWIA. It shall be the responsibility of the LWIA to submit the
complete record including a typed record of the hearing to the Chief, WID,
within ten (10) days.
Conduct of Hearings.
Request for Hearing at the State Level
If no decision has been issued at the LWIA level or the State has determined
an audit disallowance or imposed sanctions, the complainant may request a
hearing. The hearing officer will then issue a recommended decision to the
State's Review Panel for final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWIA
should have issued a decision or ten (10) days after the issuance of the audit
disallowance or sanction. The request shall be filed directly with the Chief of
the WID in writing and should include the following:
a. Full name, address, and telephone number of the party requesting the
review
b. Name, address, and telephone number'of the LWIA
C. Copies of complaints made at LWIA level from which no decisions were
issued or sanctions imposed
d. A statement of basis for the request for hearing.
3. Evidentiary Hearing
Upon receipt of the request for a State level hearing, a hearing before a
designated hearing officer will be scheduled.
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The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony
undoath, to itnesses in suport of
oral and/or written) argugment , towexamine records and docuhmennter ssrelevant ition, to present and to the
issue(s), and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the
State Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The
decision of the State Review Panel is final except for audit disallowances, which must
be approved by the Secretary of Labor.
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the
Employment Development Department: one from the Legal Offices, one from the
WID, and one from the Director's office. The panel will issue a written decision,
which will be sent to the appropriate parties within thirty (30) days of receipt of the
request for State review.
Decisions issued by this panel, under the authority of the Governor, are final.
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIA, implementing WIA
regulations or the grant agreement. This review shall be limited to the record
established at the LWIA hearing.
V. Procedures for Handling Discrimination Complaints by Participants
A, Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within
180 days of the alleged occurrence.
1. It is the responsibility of the Santa Ana LWIA's Equal Employment Opportunity
(EEO) Officer to determine jurisdiction and to make the complainant aware of
and provide assistance in filing a complaint in accordance with the Santa Ana
LWIA's procedure under Section II (A).
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,k,o later than 180 Handling of complaints filed at LWIA level arising in
days of alleged connection with WIA programs operated by LVJIAs
discrimination
Informal Resolution Process
Firing of Complaint / Request for Hearing
Notice of Hearing issued by LArIA
Hearing Conducted
LWLA Decision within 60 days
Unsatisfactory Decision or L'MA Decision not
issued within 60 days
Within 10 days of
receipt of
unsatisfactory
decision or 10 days Request for State Review
front date LWLA
--T-
decision should have
been issued
Governor's Decision issued by State Review
Panel
If no decision issued by State Review Panel
Aypeat to DOL
w
0
w
0
a
2. In cases where areas of authority overlap, it is the responsibility of the EEO
Officer to advise the complainant of the existence of State, Federal and other
proper action agencies, which may also have a bearing.
3. Complainants alleging discrimination under this part will be made aware of
their right to file directly with the Office of Civil Rights (OCR), U.S. Department
of Labor and applicable procedures.
4. Complainants must file their complaint directly with:
Lydia H. Morgan
EEO Officer
Santa Ana Local Workforce Investment Area
1000 E. Santa Ana Blvd., Suite 200
Santa Ana, Ca 92701
VI. Procedures for Handling Handicap Complaints by Participants
Complaints alleging discrimination on the basis of handicap will be filed and processed
under the Department of Labor regulations implementing Section 504 of the Rehabilitation
Act of 1973 at 29 Code of Federal Regulations Section 32.
1. Complaints must exhaust the Santa Ana LWIA's informal resolution
procedures before filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file
his/her complaint.
A. Procedures at the LWIA Level
1. The complainant shall file his/her complaint directly with the Santa Ana LWIA.
Upon receipt of the complaint, the EEO Officer shall investigate and gather
information concerning the complaint.
2. An informal conference will be held with the parties concerned in an effort to
resolve the issue(s). The complainant has the right to be present and may be
represented during the conference.
3. The Santa Ana LWIA shall issue in writing its decision to the complainant no
later than thirty (30) days after the filing of the complaint.
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B. Procedures at the State Level
The complainant may appeal to the State if he/she is not satisfied with the
decision of the Santa Ana LWIA.
The Complainant must file his/her appeal as a request for review directly with
the Chief WID within ten (10) calendar days after the receipt of the Santa Ane
LWIA's decision.
3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days
after receipt of the request for review.
After the complainant has received a decision or no decision has been
received from the Director of Employment Development Department (on
behalf of the Governor), the complainant has the right to appeal his/her
complaint within thirty (30) calendar days to the Office of Civil Rights (OCR)
with the Department of Labor.
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No later than 180 Filing of complaint on the basis Day 1
days of alleged Of Handicap with LWIA
discrimination
Filed within 30
days of
LWIA/State
Decision or 90
days from date of
initial filing of
complaints
Informal Resolution
If no resolution reached
Request for Hearing
Notice of Hearing
Hearing Conducted
Day/45 Day
LWIA Decision
Unsatisfactory Decision or No Decision
State Review
Governor's Decision
Appeal to Assistant Secretary
Department of Labor
60 Days
GLOSSARY OF WIA TERMS
AGE DISCRIMINATION ACT - A law passed by Congress in 1975 which prohibits discrimination
on the basis of age by any program or activity receiving Federal funds.
APPLICANT - An individual who applies to a subrecipient or contract for services provided under
WIA and who has no yet transitioned to the status of participant.
ASSESSMENT - Services designed to determine each participant's employability, aptitudes,
abilities and interests and to develop a plan to achieve the participant's employment and related
goals; also to identify the available employment and training activities appropriate for the
participant. Testing and counseling may also be used during the assessment process.
CHARGING PARTY CP COMPLAINANT GRIEVANT OR AGGRIEVED PERSON - The
person who charges that he/she has been discriminated against under Department of justice
nondiscrimination and civil rights regulations and/or guidelines.
DISCRIMINATION - In general, a failure to treat all equally, whether intentional or unintentional;
the effect of an action, policy or practice which selects an individual or class of persons to receive
unequal treatment.
ELIGIBLE NON -CITIZEN - Lawfully admitted permanent resident, aliens, lawfully admitted
refugees, and parolees and other individuals authorized by the Attorney General to work in the
United States.
EMPLOYER - An employer subject to the provisions of the Civil Rights Act of 1964, as amended,
including state and local governments and any Federal agency subject to the provisions of Section
717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by
Executive Order 11246, as amended.
GRIEVANCE - An allegation that something imposes an illegal obligation or burden or denies
some equitable or legal right, or causes injustice.
HANDICAPPED INDIVIDUAL - Any individual who has a physical or mental disability that
constitutes or results in a substantial handicap to employment.
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INTAKE - Includes screening to determine eligibility; to select from eligible applicants those
individuals who are most in need and can benefit from program services; to complete procedural
requirements necessary to enroll an individual into the program and to refer those not enrolled to
other programs.
JOINT COMPLAINT - A complaint of employment discrimination covered by Title VII or the Equal
Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC
unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in
employment and other practices and pattern or practice "joint complaints' are normally investigated
by OCR.
JURISDICTION - Authority to investigate and resolve complaints against an institution subject to a
law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc.
PARTICIPANT - Any applicant who has: (1) Been determined eligible for participation upon intake;
and (2) Who is receiving subsidized employment, training or services (except post -termination
services) funded under the Act, following intake, except for an individual who receives only
outreach and/or intake and assessment services.
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Exhibit D
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS GRANTS LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence
an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contracts, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment or modification of any Federal contract, grant, loan or
cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed by
31 U.S.C. 1352. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more that $100,000 for
each such failure.
zatiooy" /� Program Title
Name of Certify, :4 Official Signature
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities.
The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages
19160-19211).
(Before completing certification, read instructions which are an integral part of certification)
1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge
and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
b. Have not within a three-year period preceding this proposal been convicted or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state or local) transaction or contract under a public transaction; violation
of federal or state antitrust statues or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property.
c..Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one
or more public transactions (federal, state or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
Name and Title(pfA)fficial'Authoriz'ed to Certify
On Behalf of the Grantee
Date
35
Exhibit E
Certification Regarding Drug -Free Workplace Requirements
The certification set out below is a material representation upon which reliance is
placed by the U.S. Department of Housing and Urban Development in awarding the
grant. If it is later determined that the contractor knowingly rendered a false
certification, or otherwise violates the requirements of the Drug -Free Workplace
Act, the U.S. Department of Housing and Urban Development, in addition to any
other remedies available to the Federal Government, may take action authorized
under the Drug -Free Workplace Act.
CERTIFICATION
A. The contractor certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession or use of a
controlled substance is prohibited in the contractor's workplace and
specifying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees
about —
(1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance program; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
(c) Making it a requirement that each employee who will be engaged in
the performance of the grant be given a copy of the statement
required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a)
that, as a condition of employment under the contract, the employee
will -
(11 Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for
a violation occurring in the workplace no later than five days
after such conviction.
Pg. 2
(e) Notifying the U.S. Department of Housing and Urban Development
within ten days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving
notice under subparagraph (d)(2), with respect to any employee who
is so convicted -
( 1) Taking appropriate personnel action against such an employee,
up to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement,
or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free
workplace through implementation of paragraphs (a), (b), (c), (d), (a)
and (f).
B. The contractor shall insert in the space provided on the attached "Place of
Performance" form the site(s) for the performance of work to be carried out
with the grant funds (including street address, city, county, state, and zip
code) .the contractor further certifies that, if it is subsequently determined
that additional sites will be used for the performance of work under the
contract, it shall notify the U.S. Department of Housing and Urban
Development immediately upon the decision to use such additional sites by
submitting a revised "Place of Performance" form.
Dated:
Program Operator
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE
REQUIREMENTS
Name:
Name of
Contractor Number:
Date: // % O
The Contractor shall insert in the space provided below the site(s) expected to be
used for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each
site):
4' — z e
Anachment C
Exhibit F
BUDGET FORM
Administrative
Program
Total WIA
Match/In Kind
Personnel
Salaries: (List titles and
FTEs)*
See attached budget detail
7,778
40,851
48,629
14,325
Benefits*
2,616
10,529
13,145
2,215
Total Personnel
10,394
51,38o
61,774
16,540
Operating Expenses
Rent or user fee*
7,935
7,935
7,935
Utilities
Phones
Internet fees
ParVing fees
Security
Maintenance
-Insurance
Equipment rental fees*
Vehicle lease charges
(vehicles may not be
purchased)
Office expenses
(consumables)
1,410
Accounting Services
Legal services
Auditing services
773
Indirect costs
(attach indirect cost
rate plan**)
3,327
846
604
Staff training
Staff travel/mileage
1,664
Participant
W es* taxes/insurance
89,091
89,091
Support services*
4,600
4,600
3,519
Profit (for profits only)
Other (list)*
Project Transportation
Charter School
5,371
5,371
5,371
18,715
Total Operating Expenses
0
106,997
106,996
44 164
GRAND TOTAL
(Total Personnel + Total
Operating Expenses)
10,394
158,377
168,771
60,704
*Attach a separate sheet detailing these costs. Must be included with proposal or it "III not
be considered for funding.
Note: Audit Requirements
States, local governments and non-profit institutions who receive $500,000 or more in
federal funds in a fiscal year shall meet the audit requirements of the OMB Circular A-] 33,
"Audits of States, and Local Governments and Non -Profit Institutions."
33
Santa Ana WIA
Santa Ana Youth Council
2005106
OCCC
Direct Program Expenses
Program Personnel
WIA
WIA
OCCC Staff Wages/Salaries
Time %
Amount
Administative Staff
Executive Director
R. Stroup
81,994
5%
4,100
Program Director
J. Volp
45,718
0%
-
Finance Manager
R. Smith
45,718
5%
2,286
Admin AssUPayroll
A. Duran
27,851
5%
1,393
Subtotal Admin Staff
7,778
Employer Taxes
2,170
Workers Compensation
86
Benefits
360
Subtotal Admin Staff Taxes/Benefits
2,616
Total Administrative Expenses
$
Proamm Staff
WIA Program Specialist
A. Renteria
38,522
60%
23,113
Cms Recruiter
R. Jimenez
26,000
10%
2,600
Crew Supervisor
E. Moran
25,230
60%
15,138
Subtotal Program Staff
40,851
Employer Taxes
5,004
Workers Compensation
2,405
Benefits
3,120
Subtotal Program Staff Taxes/Benefits
10,529
Program Expenses
Project Transportation
5,371
Occupancy
7,935
Subtotal Program Expenses
13,306
Total Program Expenses
$
Corpsmember (Cms) Expenses
Average
Total
WIA
Cms Stipends
# of Cms
Hourly Rate
Hours
Amount
Cms (10105 - 6106)
12
$ 7.15
$
71,344
Cms (7105 - 9/05)
4
Carry-overs
7
Cms Hours/Paid Work Experience
8,378
Employer Taxes
5,458
Workers Compensation
9,988
Cms Bonus
23
$ 100
2,300
Supportive Services/Training
23
$ 200
4,600
Subtotal Cms Expenses
1
I VIi MIS IYltlllll
OCCC Staff Salaries & Wages (pg 2)
$
14,325
Employer Taxes
$ 1,096
Workers Compensation
159
Benefits
960
Subtotal Taxes & Benefits
$
2,215
OCCC Match
$
-
OCCC Charter School
$
18,716
OCCC Expenses (pg 2)
$
25,448
10,394 1
64,687 1
mmoll
Santa Ana Youth Council
PY 2005106
OCCC
Personnel Expense
WIA
WIA
OCCC
Budget
%
Direct
In -kind
FY 05106
Personnel Services:
Staff Salaries 8 Wages
Executive Director
R. Stroup
81,994
5%
4,100
Executive Asst.
H. Duran
26,541
0%
-
-
Finance Manager
R. Smith
45,718
5%
2,286
-
Accounting It
A. Duran
27,851
5%
1,393
-
Conservation Coordinator
L. Murray
36,900
8%
2,973
Cms Recruiter
R. Jimenez
26,000
10%
2,600
-
WIA Program Specialist
A. Renteria
29,973
75%
22,480
-
WIA Program Specialist
D. Ramirez
29,973
0%
-
-
Cms Development Coordinator
M. Galindo
37,253
8%
3,001
Youthbuild Coordinator
M. Lopez
31,304
0%
-
-
Teacher
A. Totaro
Charter
Teacher
J. Drom
Charter
Teacher
J. Luedkte
Charter
Teacher
A. Bowman
Charter
-
Deputy Director
R. Gietzen
57,949
8%
-
4,668
Project Director
G. Pation
45,718
8%
-
3,683
Program Director
J Volp
45,718
8%
3,683
-
Supervisors:
Bartholomew C
36,421
-
-
-
BookerJ
19,656
-
-
-
Bravo V.
19,656
-
-
-
Brown M
22,880
-
-
-
Cayetano R
26,478
-
-
-
Collins C
24,024
-
-
-
Frausto L
24,024
-
-
Guzman N.
19,656
-
-
-
Jones R
45,718
-
-
-
King C
29,973
-
Miranda M.
19,656
-
Moran E
27,789
75%
20,842
Nieto D
31,304
-
Total Staff Salaries 8 Wages
Villegas M
24,024
-
57,383
14,325
Budget
FEZ
FEZ
FEZ
OCCC
Operating Expenses:
FY 05106
°%
Amount
8.1%
In -kind
Note
DOC Expenses
-
0%
-
-
-
Administration
9,590
8.1%
773
773
Staff training/audit 8 legal fees
Transportation
133,350
8.1%
10,743
5,371
5,371
Project gas/oil/vehicle maintenance
Travel 8 Conference
20,650
8.1%
1,664
-
1,664
Staff mileage
Corps Expenses
43,680
8.1%
3,519
3,519
Cms tools/safely supplies/uniforms
Occupancy
197,000
8.1%
15,870
7,935
7,935
Rent utilities/phones
Office Expenses
17,500
8.1%
1,410
-
1,410
Office supplies
Professional Services
41,300
8.1%
3,327
3,327
CPA/ IT / contracted services
Marketing/Membership
10,500
8.1%
846
846
Education
-
8.1%
-
-
Classroom supplies/books
Finance Charges
7,500
8.1%
604
604
Bank fees
Total Operating Expenses
481,070
13,306
25,448
Total WIA Project Hours
8,378
Total OCCC Project Hours
104,000
Project % (WIA hrs/OCCC hrs)
8.1%
Page 2
Exhibit G
Attachment D
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and certificates
as required by the City of Santa Ana and the Workforce Investment Board on all contracts.
i recognize that I must give assurances for each item below. If I cannot, this proposal will
be automatically rejected. Please initial each box.
I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of
Jthis agency or business to submit this proposal.
We are not currently on any Federal, State of California, or local Debarment list.
- We will provide records to show that we arc fiscally solvent, ifneeded.
We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA
funds will be used as required by law and contract.
We have additional funding sources and will not be dependent on WIA funds alone.
We will meet the applicable Federal, State, and local compliance requirements. These include, but are not
mited to:
cords accurately reflect actual performance.
aintain record confidentiality, as required.
orting financial, participant, and performance data, as required.
C mply with State and Federal fiscal and program activity audits.
plying with Federal and State non-discrimination provisions.
ting requirements of Section 504 of the Rehabilitation Act of 1973.
�eting requirements of the American's with Disabilities Act of 1990. (submit completed survey)
M
eeting all applicable labor law, including Child Labor Law standards,
me to provide a drug free workplace.
ee to insure the City of Santa Ana through General Liability Insurance and Automobile Liability
erage in the amount of $1,000,000.00 policy.
to provide all participants with Grievance procedures.
Agree to insure proposer's employees through Workers Compensation Insurance
(including part-time employees)
ll not:
ff
e a youth in a position that will displace a current employee.
WIA money to assist, promote, or deter union organizing.
funds to employ or train of persons in sectarian activities.
funds for youth in the construction, operation, or maintenance of any part of a facility to be used
or sectarian instruction or religious worship.
Qy,Use WIA funds for activities that would interfere with or replace regular academic requirements for
eligible youth who are not dropouts,
Use WIA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994
unless the program(s) are only for youth eligible to participate under WIA.
assure that alWf the Aove are true.
II
Name i / v Title
Attachment E
34
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•--- Formatted: Bullets and Numbenng
•-' - Formatted: Bullets and Numbering