HomeMy WebLinkAbout23A - SEISMIC RETROFIT PROJECT NO 1825
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JANUARY 17, 2006
TITLE:
APPROVED
CONTRACT AWARD FOR SEISMIC
RETROFIT OF FAIRVIEW STREET
BRIDGE OVER THE SANTA ANA
RIVER (PROJECT NO. 1825)
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Award a contract to Powell Constructors, the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of
$1,363,322.50 for construction of Seismic Retrofit of Fairview Street
Bridge over the Santa Ana River.
2. Approve an appropriation adjustment accepting funds in the amount of
$1,174,740 into the Select Street Construction Fund (account no. 59-
01-5343) and appropriating $1,174,740 to the Select Street
Construction Fund (account no. 59-551-6631) for the Fairview Street
Bridge Seismic Retrofit project.
3. Approve a Funding Analysis with a total estimated construction cost
of $1,704,100.
DISCUSSION
The bridge seismic retrofit project involves the Fairview Street bridge
over the Santa Ana River Channel (Exhibit 1). The project provides
various measures to minimize effect of a seismic event on the bridge.
The measures include tying the bridge girders together with steel cable
retainers, placement of additional piles at the bridge abutments, and
construction of pile caps. The proposed retrofit improvements will
enhance public safety on the bridge.
The Notice Inviting Bids was advertised on October 28 and 31, 2005, and
bids were opened on December 7, 2005. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
23A-1
Seismic Retrofit of Fairview Street
Bridge over the Santa Ana River
January 17, 2006
Page 2
Santa Ana Contractors receiving notices: 3
Contractors requesting bidding 14
documents:
Bids received: 3
Bids received from Santa Ana 0
Contractors:
NAME OF BIDDER
CITY
BID AMOUNT
Powell Constructors
Fontana
1,363,322.50
A total of three bids were received but only one was responsive. Beador
Construction Company and Peterson Chase General Engineering Construction,
Inc. failed to notarize their bidders' signature on the bid bond as
required by the bidding documents. The lowest responsive bid was
submitted by Powell Constructors, for $1,363,322.50, which is above the
Engineer's estimate of $1,233,000. The Disadvantaged Business Enterprise
form from Powell Constructors had the bidders name typed but was not
signed. However, this does not materially affect the bid and staff
considers this to be a minor irregularity.
The City has submitted applications to the California Department of
Transportation (Caltrans) under the Highway Bridge Replacement Program
and received approval for funding to perform the seismic retrofit of
Fairview bridge over the Santa Ana River. Caltrans is providing 80%
funding for the construction phase of the project; therefore, revenue is
available to commit these funds for seismic retrofit related projects.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the
recommended action is exempt from further review. Categorical Exemption
ER no. 2003-186 has been filed.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$1,704,100 for the project (Exhibit 2). Funds are available in the
Select Street Construction Fund (account no. 59-551-6631).
APPROVED AS TO FUNDS AND ACCOUNTS:
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James G. RoSs
Executive Director
Public Works Agency
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Francisco Gutierrez /?
Executive Director ~i
Finance & Mgmt. Services Agency ~
23A-2
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EXHIBIT 1
Title: SEISMIC RETROFIT OF FAIRVIEW STREET
BRIDGE OVER THE SANTA ANA RIVER
(~RQJECT NO. 1825)
City Council
Agenda Date
JAN. 17, 2006
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FUNDING ANALYSIS
PROJECT 1825
SEISMIC RETROFIT OF FAIRVIEW STREET
BRIDGE OVER THE SANTA ANA RIVER
Construction Contract
Contract Administration
Inspection and Testing
Survey Staking
Contingencies
$1,363,322
64,446
110,000
30,000
136,332
TOTAL ESTIMATED CONSTRUCTION COSTS
$1,704,100
Exhibit 2
23A-4