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Home My WebLink AboutVideo Engineering Services 1bCity of Santa Ana Clerk of the Council AGREEMENT TERMINATION FORM COTCOaaffice Use Only Please complete this form when the attached agreement and all amendments (if any) are no longer in effect. }T o SA�ffn f Return form to the Clerk of the Council Office (M-30). CL R}` C{F r' 33 `- Call 647-6520 if you have any questions. i The agreement with Video Engineering Services No. A-2006-003 was completed on 1 /31 /09 and final payment has been made. (List all amendments. Use space below if needed.) A-2005-005 Department: PRCSA A-2006-003 A-2006-331 Phone/Ext.: 5254 A-2007-279 Signature: Cj d �[ (}g ��GA .Q- Date: 2/17/15 Revised 08-23-10 A-2006-003 INSURANCE CEO,( ON FILL WORK MAY NOI- PROCEED CLERK OF COUNCIL SECOND AMENDMENT TO DATE: ~ G j ` CONSULTANT AGREEMENT THIS SECOND AMENDMENT TO CONSULTANT AGREEMENT is entered into on January 3, 2006, by and between Video Engineering Services ("Consultant') and the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"). Recitals: A. The parties entered into Agreement 4A-2003-269, dated February 1, 2004, (hereinafter "said Agreement') by which Consultant has provided audio/visual equipment maintenance and service to the City. B. In accordance with the terms and conditions of said Agreement, the parties wish to extend said Agreement for an additional one-year period and to increase compensation to pay for services during the extended term. Wherefore, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Consultant Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be deleted in its entirety and replaced with the following: "Consultant shall perform those equipment scheduling and maintenance services as set forth in Exhibit A to said Agreement and video production services as set forth in Exhibit C, attached hereto. 2. Section 2. a, COMPENSATION, shall be deleted in its entirety and replaced with the following: "City, agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit D, attached hereto. The total sum to be expended under this Agreement shall not exceed $63,460.00, during the term from February 1, 2006 through January 31, 2007." Section 3, TERM, shall be amended to extend the termination date from February 1, 2006 to January 31, 2007. // IN WITNESS WHEREOF. the parties hereto have executed this Second Amendment to Consultant Agreement on the date and year first written above. ATTEST: PATRICIA E. HEALY Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: L 71 Lauid Sheedy Assistant City Attorney CITY OF SANTA ANA DAVID N. REAM City Manager CONSULTANT OMAS E. BYSTRj Owner r I8►4111.i�� Between The City of Santa Ana and Video Engineering Services (Thomas E. Bystry). VIDEO ENGINEERING SERVICES will serve a Producer/Administrator for City of Santa Ana, city council meetings. Includes and provides for hiring all video production staff and supervision. Production includes live meeting coverage for up to fifteen (15) meetings and playback for city Council meetings. Production will include all responsibility for graphics during the presentations, video roll —ins and any audio/visual needs. Meetings would also include the Candidates Forum, Election Coverage and swearing in ceremonies bi-annually or any selected additional meetings required by the Clerk of the Council or City Manager. Up to fifteen meetings per year. Provide technical assistance for city production crews and staff. 1) Serve as Video Producer for all council meetings and cablecasting events in council chambers. 2) Open communications with city clerks' office for special needs or changes pertinent to the agenda for each council meeting. 3) Communication and confirmation with the cable administration office in Parks and Recreation of council meeting coverage and playback related to the city channel. Report of technical playback and council problems and remedies to the cable office. 4) Provide, hire and supervise all video production crew and staff which will include Director, Camera Robotics Operator, Audio Operator, Graphics Designer and Playback Operator, in the future two of these positions could be consolidated into one person. 5) Scheduling for video production staff. Pre -arrange and notify crew of video productions and changes. 6) Control and operation of Playback from City Hall, playback of bulletin board and of city council meeting replays. Hire a playback operator when necessary. 7) Provide for office administration and payroll for video production crew and playback. 8) Provide for and responsible for all production staff training and hands-on use of equipment for video crews. 9) Direct communication with city council members and clerk of council. 10) Review any needs or concerns related to production request: includes powerpoint, overheads, video roll -ins and presentations, review cueing system, proper use of microphones for council. 11) Arrange for and design overall look and style of productions. 12) Arrange for input of council graphics prior to the meeting. Run a spell check. Arrange for graphics to state replays during the meeting, approximately every 30 minutes during program. 13) Rate Compensation is $17,700 annually. This is flat rate amount. Regardless of short council meetings or long ones. This includes all needed crew and insurance required by City Hail. The monthly flat rate of $1,475 paid to VIDEO ENGINEERING SERVICES. This amount would be billed in addition to Exhibit A on current contract. To be paid concurrently with Exhibit A. All invoices submitted would be itemized. Submitted on one invoice or two separate invoices as requested by accounting. 14) If, in the future all council meetings (twice a month) are held in council chambers, then the compensation rate would have to be revised based on number of meetings. If significant additional playback requirements are requested. (When all playback is done from City Hall) Compensation would also have to be revised. SEE BUDGET SUMMARY EXHIBIT BUDGET SUMMARY FOR CONSULTANT AGREEMENT (CONTRACT) Between The City of Santa Ana and Video Engineering Services (Thomas E. Bystry). Annual budget for Exhibit A: $45,760 Annual budget for Exhibit C: $17,700 TOTAL ANNUAL AMOUNT APPROPRIATED FOR COMPLETE CONTRACT: $63.460 DRIVER-ALLIANT Lleense Number: OC36961 Phone (949) 7M4271 / Fax (949) 756-2113 CatiSuteNumber.043 Date: 1/24/05 VENDOR/ CONTRACTOR LIABILITY PROGRAM Named Insured: TOM BYSTRY Address: 3059 WESTHAVEN STREET City/5mte2ip: ORANGE, CA 92963 Additional Insured: CITY OF SANTA ANA ContractTetr. From: 02/01/05TO02/01/06 Description of Contract: VIDEOTAPING CITY COUNCIL MEETINGS Contract Amount: S45,760.00 COMMERCIAL GENERAL LIABILITY— NEW OCCURRENCE FORM Oencrai Aggregate: S1,000.000. p /Completed Operations Limit: 51,000 (100. Personal Advea¢siag: $I,000,000• S1,000.000. Each Occmrma: S 50,0DO. Fire Damage: S 5,000 Medial Payments: rMPORTANTI Coverages are Limited to dea< rbed contract. DEDUCIBLE: $1,000. Each Claim. Including Legal and Adlnatment Expenses ANNUAL VREMMM: $686.00 Fully Earned at Inception SURPLUS LINES TAX: 22.12 Fully Earned At locePtion Fully earned a �ePun POLICY FEE: $ s75&�12 TOTAL COMPANY: COLONY INSURANCE COMPANY TED HEREON, TiiIS THIS COMPANY BINDS THE KIND(S) OF INSURANCE S UKJJ-A INSURANCE IS SUBIECTTO THETffitMS, CONDITIONS,VENDANDCON�CTOARS LIABLITY GROUP. A OF MASTER POLICY #W215216 ISSUED TO VENDOl� COPY OF THIS POLICY IS AVAILABLE ON REQUEST. OFTHIS THIS CERTIFICATE MAY B,IMCEIo �CONRANy THGSWHEN CANERCELLATIONWILL BINDER OR BY 1" TTEIQ TO BE EFFF.CTIVR• THIS CERTIFICATE MAY HE CANCELLED BY THE COMPANY BY NOTICE THE INSUR;"; AC 7 POLICY CONDITIONS. AUTHORIZED SIGNAT[1AE/COUNTE�IGNATURE RE CHALY a, ASSOCIATES INSURANCE HROKEas -INC- kv?ROVEL) AS TO FORM Beare Number: 0726213 .+ 41 C.Mm u' Pert, Sulm 310. WFINCA 92606 / PRONE (94917224177 / FAX (949)722-4172 '�.adta Stitt S edy AaaistaaL City Attorney FEB-16-2006 14:57 FROM: TO:714 647 5311 P.313 _. DRIVER -ALLIANT License Number: 006861 Phone (949) 756-0271 / Fag (949) 7S&2713 CcrtifcaleNumber.035 Date: 219/06 VENDOR/CONTRACTOR LIABILITY PROGRAM Named insured VIDIiOCNGINEF,RTNGSERVICES— THOMASE.BYSTRY Address: 3058 NORTH W ESTHAV EN ST. City/State/Zip: ORANGE, CA M65 Additional Insured! CITY OF SANTA ANA Contract Term: From: 02/01/06 TO 02/01/07 Description of Contract: VIDEO PRODUCER Contract Amount' S63,600 COMMBRCIAtCENERAL-LIARM]I 'Y—NEW-OCCURRENCE-FORM General Aggregate: SI,000,000. Products/Completed Operations Limit: S1,000,000. Personal Advertising: S1,000,000. Each Occurrence: S1,000,01)0. Fire D.uwge: S 50,000. Medical Payments: S 5,000 IMPORTANT! Coverages are Limited to described couIIxt. DEDUCTIBLE: $1,000. Each Claim, Including Legal and Adjustment Expenses ANNUAL PREMIUM: S1,902,00 Fully Earned at Inception SURPLUS LINES TAX: S 60.39Fully Famed at Inception POLICY FEE: S aN Fully Famed at Inceplim TOTAL $2,012.39 COMPANY: COLONY INSURANCE COMPANY THIS COMPANY BINDS THL KIND(S) OF INSURANCE STIPULATED HEREON. THIS INSURANCE IS SUBJECT TO THE TERMS, CONDITIONS, AND LIMITATIONS OF THE POLICY `OFMASYE-R-POLIC't"L33092131SSUE0'7-0-VBNDCRWE)NTRACTf)RS-L1ABL•tT-YGROUP—. ^ -- COPY OF THIS POLICY IS AVAILABLE ON REQUEST. THIS CERTIFICA rE MAY BL CANCELLED BY THE INSURED BY SURRENDER OF THIS BINDER OR BY WRIT17EN NOTICE TO THE COMPANY STATING WHEN CANCELLATION WILL BE EFFECTIVE. THIS CERTIFICATE MAYBE CANCELLED BY THE c omPANY BY NOTICE TO THE INSURED IN ACCORDANCE WITH THE POLICY CONDITIONS. AUTHORIZED SIGNATURE/COUN7ERSIGNATUPE R.E.C14AIX&ASSOCIATES INSURANCE BROKERS,INC. I immc Numb". 0726211 41 CorP"ae Park. Suite 310, Irvine, CA 92606 M"E(9e9)72241771 FAX (949)722A172 X-,')Zo(o- 0e13 DRIVER -ALLIANT License Number: OC36861 Phone (949) 756-0271 / Fax (949) 756-2713 Certificate Number:035 Date: 2/9/06 VENDOR / CONTRACTOR LIABILITY PROGRAM Named Insured: VIDEO ENGINEERING SERVICES—THOMAS E. BYSTRY Address: 3058 NORTH WESTHAVEN ST. City/State/Zip: ORANGE, CA 92865 Additional Insured: CITY OF SANTA ANA Contract Term: From: 02/01/06 TO 02/01/07 Description of Contract: Contract Amount: VIDEO PRODUCER $63,400 COMMERCIAL GENERAL LIABILITY — NEW OCCURRENCE FORM General Aggregate: $1,000,000. Products/Completed Operations Limit: $1,000,000. Personal Advertising: $1,000,000 Each Occurrence: $1,000,000. Fire Damage: $ 50,000. Medical Payments: $ 5,000 IMPORTANTI Coverages are Limited to described contract. DEDUCTIBLE: $1,000. Each Claim, Including Legal and Adjustment Expenses ANNUAL PREMIUM: $1,902.00 Fully Earned at Inception SURPLUS LINES TAX: $ 60.39Fully Earned at Inception POLICY FEE: $ 50_00 Fully Earned at Inception TOTAL $2,012.39 COMPANY: COLONY INSURANCE COMPANY THIS COMPANY BINDS THE KIND(S) OF INSURANCE STIPULATED HEREON. THIS INSURANCE IS SUBJECT TO THE TERMS, CONDITIONS, AND LIMITATIONS OF THE POLICY OF MASTER POLICY #GL3309213 ISSUED TO VENDORS/CONTRACTORS LIABLITY GROUP. A COPY OF THIS POLICY IS AVAILABLE ON REQUEST. THIS CERTIFICATE MAY BE CANCELLED BY THE INSURED BY SURRENDER OF THIS BINDER OR BY WRITTEN NOTICE TO THE COMPANY STATING WHEN CANCELLATION WILL BE EFFECTIVE. THIS CERTIFICATE MAY BE CANCELLED BY THE COMPANY BY NOTICE TO THE INSURED IN ACCORDANCE WITH THE POLICY CONDITIONS. AUTHORIZED SIGNATUREICOUN RSIGNATURE R.E. CHAIR & ASSOCIATES INSURANCE BROKERS,INC. License Number 0726213 41 Corpoute Park, Suite 310, Irvine, CA 92606 PHONE (949)7224177 1 FAX: (949)7224172 ��