HomeMy WebLinkAboutDIAGNOSTIC VETERINARY LABORATORIES, INC. 2-2001
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THIS AGREEMENT, made and entered into this I day of ~ y ,
2001 by and between Diagnostic Veterinary Laboratories, Inc., a CalifornIa corPoration
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of
California (hereinafter "City").
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CONSUL T ANT AGREEMENT [. '.. It - ( 1- <-) i
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RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the
field of providing veterinary laboratory services including clinical laboratory
testing, cytology, histopathology and consultation services.
B. Consultant represents that Consultant is able and willing to provide such
services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it
is knowledgeable in its field and that any services performed by Consultant
under this Agreement will be performed in compliance with such standards as
may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration ofthe mutua] and respective promises, and
subject to the tenns and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this
Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
services, the rates and charges identified in Exhibit A. The total sum to be expended
under this Agreement, shall not exceed $10,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance set
forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and shall
terminate on June 30, 2002, unless terminated earlier in accordance with Section ]2,
below. The parties agree that services provided by Consultant between July 1,2000 and
the commencement of this Agreement shall be included under the terms of this
Agreement in order to provide continuous, uninterrupted service to the City. The term of
this Agreement may be extended upon a writing executed by the Executive Director of
the Parks, Recreation and Community Services Agency and the City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term ofthis Agreement, be construed to be an
independent contractor and not an employee ofthe City. This Agreement is not intended
nor shall it be construed to create an employer-fmployee relationship, ajoint venture
relationship, or to allow the City to exercise discretion or control over the professional
manner in which Consultant performs the services which are the subject matter of this
Agreement; however, the services to be provided by Consultant shall be provided in a
manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment
insurance and similar taxes relating to employees and shall be responsible for all applicable
withholding taxes.
5. INSURANCE
Prior to undertaking performance cf work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. (Reserved)
b. Automobile liability insurance.
c. Worker's Compensation Insurance. In accordance with the provisions of
Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-insurance.
Prior to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not le8s than
$1,000,000 per accident.
d. (Reserved)
e. The following requirements apply to the insurance to be provided by
Consultant pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force
and effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon
execution of this Agreement and shall be approved in form by the
City Attorney.
(iii) Certificates and policies shall state that the policies shall not be
canceled or reduced in coverage or changed in any other material
aspect without thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the City with required proof that insurancc has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not effect
Consultant's right to be paid for its time and materials expended prior to notification of
termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief
arising out of claims for personal injury, including health, and claims for property
rlamage, which may arise from the direct or indirect operations of the Consultant or its
contractors, subcontractors, agents, employees, or other persons acting on their behalf
which relates to the services described in section I of this Agreement; and (2) from any
claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the telms of or effects arising from this Agreement. This
indenmity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason ofthe events refened to in this Section or by reason ofthe terms of,
or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the
validity of this Agreement, or asserting that personal injury, damages, just compensation,
restitution, judicial or equitable relief due to personal or property rights arises by reason
of the term5 of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably unrlerstood to be confidential and/or proprietary, Consultant
agrees that it shall not use or disclose such information except in the performance of this
Agreement, and further agrees to exercise the same degree of care it uses to protect its
Own information oflike importance, but in no event less than reasonable care.
"Confidential Information" shall include all nonpublic infomlation. Confidential
information includes not only written information, but also information transferred orally,
visually, electronically, or by other means. Confidential information disclosed to either
party by any subsidiary and/or agent ofthe other party is covererl by this Agreement.
The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no
fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession ofthe Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant
without reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services
specified under this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in
person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile
or other telegraphic communication in the manner provided in this Section, to the
following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Cemer Piaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director of Parks, Recreation and Community Services
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 571-4235
and,
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Diagnostic Veterinary Laboratories, Inc.
6475 Pacific Coast Highway
Long Beach, California
Attn: Scott Stanford
A party may change its address by giving notice in writing to the other party.
Thereafter, any notice, tender, demand, delivery, or other communication shall be
addressed and transmitted to the new address If sent by mail, any notice, tender,
demand, delivery, or other communication shall be effective or deemed to have been
given three (3) days after it has been deposited in the United States mail, duly registered
or certified, with postage prepaid, and addressed as set forth above. If sent by
telefacsimile, any notice, tender, demand, delivery, or other communication shall be
effective or deemed to have been given twenty-four (24) hours after the time set forth on
the transmission report issued by the transmitting facsimile machine, addressed as set
forth above. For purposes of calculating these time frames, weekends, federal, state,
County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete an,: ~xclusive statement between the City
and Consultant, and supersedes any and all other agreements, oral or written, between the
parties. In the event of a conflict between the terms of this Agreement and any
attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized
representative of Consultant. The parties agree that any terms or conditions of any
purchase order or other instrument that are inconsistent with, or in addition to, the terms
and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to
this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf
of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of
Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the City and any such assignment, transfer,
delegation or subcontract without the City's prior written consent shall be considered null
and void. Nothing in this Agreement shall be construed to limit the City's ability to have
any of the services which are the subject to this Agreement performed by City personnel
or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written
notice of termination. In such event, Consultant shall be entitled to receive and the City
shall pay Consultant compensation for all services performed by Consultant prior to receIpt
of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant
to deliver to the City all work product completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex,
marital status, sexual orientation, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recmitment, selection, training, utilizaTion.
promotion, terminatIOn or other employment related activities. Consultant affirms that it
is an equal opportunity employer and shall comply with all applicable federal, state and
local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation,
performance, and enforcement shall be government and construed in accordance with the
laws of the State of California. This Agreement has been executed and delivered in the
State of California and the validity, interpretatIon, performance, and enforcement of any
of the clauses of this Agreement shall be determined and governed by the laws of the
State of California. Both parties further agree that Orange County, California, shall be
the venue for any action or proceeding that may be brought or arise out of, in connection
with or by reason of this Agreement.
IS. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary
licenses, permits, approvals, waivers, and exemptions necessary for the provision of the
services hereunder and required by the law~ and regulations of the United States, the
State ofCaJifomia, the City of Santa Ana and all other governmental agencies.
Consultant shall notify the City immediately and in writing of her inability to obtain or
maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall
be cause for termination of this Agreement.
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify City fully, including reasonabie costs and attorney's fees,
for any injuries or damages to City in the event that such authority or power is not, in fact,
held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shail be i:e<;orpmated as if fully
set forth in the body of this Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
-
PATRICIA E. HEALY
Clerk (lfthe Council
CITY OF SANTA ANA
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DAVID N. RE~Yl
City Manager
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APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
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By: ~J..,( c<'COo'-:;/u?'-f- (i..(;,
Laur~ Sheedy
Deputy City Attorney
RECOMMENDED FOR APPROVAL:
CONSUL T ANT
cl,"ill!~
Executive Director of the
Parks, Recreation and
Community Services Agency
~
Scott Stanford, P nt
Diagnostic Ve nary Laboratories
33-0309970
Employer ID # or Individual SS #
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EXHiBIT A-/
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
(ll.5>l c.L-..--rv -'!. -I
This endorsement modifies such insurance as is afforded by the provisions of Policy
# --20 -1;- 'J i a ^- relating to the fo llowing:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California
92701; its officers, employees, agents, volunteers imd representatives are named as
additional insureds ("additional insureds") with regard to liability and defense of suits
arising from the operations and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by
or on behalf ofthe named insured, such insurance as is afforded by this policy is primary
and is not additional to or contributing with any other insurance carried by or for the
benefit of the additional insureds.
3. This insurance applies separatdy to each insured against whom claim is
made or suit is brought except with respec1 to the company's limits ofliability. The
inclusion of any person or organization as an insured shall not affect any right which such
person or organization would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shallno( be
cancelled, or materially reduced in coverage or limits except after thirty (30) days written
notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana,
California 92701.
(Completion of the following, including countersignature, is required to make this
endorsement effective.)
Effective
Policy #
Issued to
FGi S' pZtKJ /
1'1) fr'6~
s e., rr :5;/1./V,?<7~
, this endorsement form as a part of
Named Insured
Countersigned by
~~
Authorized Re
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Page 1 of 5
Jacquez-Nares, Patricia
From:
Sent
To:
Sheedy, Laura
Monday, February 27, 2006 1 :38 PM
Sweet, Connie
Cc: Jacquez-Nares, Patricia
Subject: RE: Medical lab contract
'0 0 C6 It G-~ i c... V t')lIt),
,'~},i'-'....-~. 'yo ,
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Hi Connie
By way of this email, I am informing Pat Jacquez-Nares that the insurance required is auto and workers' camp. If these are on
file, the Agreement should be processed and payment made. This agreement expires June 30.
I will prepare an amendment regarding the pickup but lets get the Agreement processed ASAP.
Thank you, Laura
From: Sweet, Connie
Sent: Sunday, February 26, 2006 11:00 AM
To: Sheedy, Laura
Subject: RE: Medical lab contract
Hi Laura,
Sorry to be a pest but I wondered where we were with this contract?
Connie
Hi Laura,
This is great news.
There is a contract for DVL already. It just had not been sign off by the Clerk of Council due to the insurance issue.
The number in the upper right corner is N-2005-112
I would guess the only change/amendment needed is in Exhibit A where it says
Furnish pick Up as needed on an "on cali" basis.
Add to this that the pickup is to be made from the perimeter fence with consuitant parking on the public street.
I don't know what wording you would want to indicate that they are not coming on grounds to do the pickup.
Everything else reads OK.
Let me know if this is what you needed to complete the process.
Thanks,
Connie Sweet, Collection Manager
Santa Ana Zoo
1801 E, Chestnut Ave.
Santa Ana, CA 92701
cS,^,Elet@ci ,santa~ana .Cil.US
714-647-6542
www.santaanilzoo.org
From: Sheedy, Laura
Sent: Tuesday, February 14, 2006 11:58 AM
To: Sweet, Connie
Subject: RE: Medical lab contract
HI Connie
1 have talked to Scott Stanford and we agreed he will provide the general liability, without an additional insured endorsement, and
will not be required to provide professional liability insurance.
Will you send me the information about what amendments you need.
2/28/2006
Page 2 of5
Thank you
Laura
From: Sweet, Connie
Sent: Wednesday, January 2S, 2006 4:S3 PM
To: Sheedy, Laura
Subject: RE: Medical lab contract
Laura,
Would you be able to call the lab owner, Scott Stanford and speak to him directly. It may help.
His phone is 800-247-8621. He was there just a few minutes ago. I keep calling him after each emaill get from you.
Thanks,
Connie Sweet, Collection Manager
Santa Ana Zoo
1801 E. Chestnut Ave.
Santa Ana, CA 92701
cS""l3et@ci.s51nta-ana.c:a.us
714-647-6542
www.$antaanazQo.org
From: Sheedy, Laura
Sent: Wednesday, January 2S, 2006 4:47 PM
To: Sweet, Connie
Subject: RE: Medical lab contract
We never require the additional insured endorsement for professional iiability insurance. We will still be relying on their
professional analysis of the blood in order for our vet to make the diagnosis so I think we still need professional liability - again, no
endorsement will be required.
Thanks
Laura
From: Sweet, Connie
Sent: Wednesday, January 2S, 2006 4:44 PM
To: Sheedy, Laura
Subject: RE: Medical lab contract
Laura,
They do have professional liability insurance coverage already, but the City is not listed as an additional insured due to the high
cost for them to have that done. The difference is that DVL does not diagnose. They analyze the blood and provide the results of
cell counts or culture results from bacteria cultures. The results are given to the veterinarian (via the zoo) and the vet diagnoses.
Will this make a difference on what the city requires?
Connie Sweet, Collection Manager
Santa Ana Zoo
1801 E. Chestnut Ave.
Santa Ana, CA 92701
CSwe13t@ci.,>,mta-ana.ca.us
714-647-6542
www.santaanazoo.org
From: Sheedy, Laura
Sent: Wednesday, January 25, 2006 4:35 PM
To: Sweet, Connie
Subject: RE: Medical lab contract
212812006
Page 3 of 5
The insurance is professional liability insurance. It covers them for their errors in providing the professional vet services. It is
required in both DVL and Antech agreements. It would not be required just for picking up the samples but is required for the
professional services associated with diagnosis.
Thanks
Laura
From: Sweet, Connie
Sent: Wednesday, January 25, 2006 4:31 PM
To: Sheedy, Laura
Subject: RE: Medical lab contract
Hi Laura,
I just called DVL. They have no idea what this is. They have never heard of having this type insurance in their business. I do not
recall this being part of what Antech's insurance has either unless it was there and I am just not aware of it Antech is the other lab
we use that I want to discontinue.
Thanks,
Connie Sweet, Collection Manager
Santa Ana Zoo
1801 E. Chestnut Ave.
Santa Ana, CA 92701
C!iW~Elt@ci. sa.nt]3~"lna. ca. us
714-647-6542
www.san.t.,anazoo.Qrg
From: Sheedy, Laura
Sent: Wednesday, January 25, 2006 4:23 PM
To: Sweet, Connie
Subject: RE: Medical lab contract
Hi Connie
I just looked at the Agreement we prepared in June. That agreement also calls for Errors & Omissions insurance for the lab work
they are doing. Is the E&O also a problem for this company?
From: Sweet, Connie
Sent: Wednesday, January 18, 2006 2:36 PM
To: Sheedy, Laura
Cc: Thompkins, Carla
Subject: RE: Medical lab contract
HI Laura,
I just spoke to Scott at DVL and it was the general liability the city required that was causing the problem with their insurance. He
is fully covered for the auto insurance. They are most happy to have a box bolted to the perimeter fence, park on the public street
and walk to the box for the samples.
The insurance provided by them is good through August 26 2006.
If this will work with the new pick up arrangements, I would like to move forward with the contract.
Thank you,
Connie Sweet, Collection Manager
Santa Ana Zoo
1801 E. Chestnut Ave.
Santa Ana, CA 92701
csweet@ci.santa.,i3na. ca~ uS
714-647-6542
www.santi3i3nazoo,Qrg
2/28/2006
Page 4 of5
From: Sheedy, Laura
Sent: Tuesday, January 17, 2006 2:45 PM
To: Sweet, Connie
Cc: Thompkins, Carla
Subject: RE: Medical lab contract
Hi Connie
I know we have issues with this company and its insurance but I do not recall, is it just general liability they have problems with or
do they also not want to provide the $1,000,000 auto insurance? We can arrange for drop box pick up to remove the general
liability requirement but they will still have to meet the auto requirement - unless Risk Management sets a lower limit for the
services they are providing,
Does this help?
Thanks
Laura
From: Thompkins, Carla
Sent: Wednesday, January 11, 2006 1:43 PM
To: Sheedy, Laura
Subject: FW: Medical lab contract
Importance: High
Laura, please read below and let me know if you think they still need insurance, Thanks,
Carla Mack-Thompkins
Management Aide
City of Santa Ana
Parks, Recreation & Community Services Agency
(714) 571-4222; Fax (714) 571-4209
cthompkins@ci,santa-ana,ca,us
nn-Original Message--m
From: Solis, Liza
Sent: Wednesday, January 11, 2006 1:32 PM
To: Thompkins, Carla
Cc: Sweet, Connie
Subject: FW: Medical lab contract
Importance: High
Hi Carla'
I'm forwarding this email to you from Connie re, contracts,
Thanks!
Liza 'lvi, Saris
City of Santa Ana
Parks, Rec, & Comm, Services Agency
(714) 571-4213
-----Original Message-----
From: Sweet, Connie
Sent: Wednesday, January 11, 2006 10:38 AM
To: Solis, Liza
Cc: Glazier, Ron; Olivo, Elizabeth
Subject: Medical lab contract
2/28/2006
Page 5 of 5
Liza,
I plan to not renew our contract with Antech next FY.
I would really like to go with DVL, (better service and better prices) but they have had problems with their insurance company
charging them too much to add the City as an additional insured.
The issue as I understand it is that the insurance is needed because the driver picking up our samples at night has to drive onto
zoo property. If I change the location of the pick up box so they can park on the public street and go to the outside perimeter
fence to access the pickup lock box, would we be able to dispense with the insurance requirement?
Please let me know, or let me know whom to ask this question to.
Thanks,
Connie Sweet, Collection Manager
Santa Ana Zoo
1801 E. Chestnut Ave.
Santa Ana, CA 92701
csweet@ci.sJmtg"ilna.ca.us
714-647-6542
VLWW.l';antaanazoo.org
2/28/2006