HomeMy WebLinkAboutDOUBLETREE HOTEL 2 -2002
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N-2002-125
li'ISU:?i',NCENOT ON FILE ~7
WORK MAY NOT PROCEED
CLERK OF COUNCIL COST SHARING AGREEMENT
DA TE: q- { C,-o ""2-
Q\)R- THIS AGREEMENT, made and entered into this l C\~ day of '3.(~, 2002 by
II y and between Double Tree Hotel- Santa Ana Orange County Airport, a California corporation
<:', tpt',") (hereinafter "Hotel"), and the City of Santa Ana, a charter city and municipal corporation
if (tJ organized and existing under the Constitution and laws of the State of California (hereinafter
"City").
RECITALS
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NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
A. Hotel is sponsoring a "Celebrate Santa Ana" event to provide networking
opportunities for local businesses, residents and governmental agencies (hereinafter
"said Event").
B. The City desires to reimburse Hotel a portion of the cost of staging said Event.
I. OBLIGA nONS OF HOTEL
Hotel will sponsor said Event, including the provision of decorations, tables, chairs, food,
set up, take down and clean up of said Event on May 16, 2002.
2. OBLIGA nONS OF CITY
City agrees to contribute Four Thousand One Hundred Dollars ($4,100.00) to pay for a
portion of the costs of holding said Event. Payment by City is thirty (30) days following receipt
of invoice.
3. INDEPENDENT CONTRACTOR
It is understood and agreed that Hotel shall, during the entire term of this Agreement, be
acting in a wholly independent capacity and not as agent, employee, partner or joint venture of
the City. This Agreement is not intended nor shall it be construed to create an employer-
employee relationship, a joint venture relationship, or to allow the City to exercise discretion or
control over the professional manner in which Hotel performs the services which are the subject
matter of this Agreement; however, the services to be provided by Hotel shall be provided in a
manner consistent with all applicable standards and regulations governing such services. Hotel
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and
similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
'.
4. INSURANCE
Prior to commencement of said Event, Hotel shall maintain and shall require its
subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Hotel shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily injury, including death resulting therefrom and damage to property,
resulting from any act or occurrence arising out of Hotel's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shal1 be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of $1 ,000,000 per
occurrence. Hotel shal1 supply City with a fully executed additional insured endorsement in
substantial1y the form attached hereto as Exhibit A upon execution of this Agreement and shall
be approved by the City Attorney.
b. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Hotel is required to be insured against liability for worker's
compensation or the undertake self-insurance. Prior to commencing the performance of the work
under this Agreement, Hotel agrees to obtain and maintain employer's liability insurance with
limits not less than $1,00,000 per accident.
5. INDEMNIFICATION
Hotel agrees to and shall indemnify, defend and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from and against any and all
loss or damage, and from any suits, actions or claims filed or brought by any person( s) however
caused, arising out of its negligent performance or failure to perform any and all things required
to be done by it pursuant to the terms of this Agreement. This indemnity and hold harmless
agreement applies to all claims for damages, just compensation, restitution, judicial or equitable
relief suffered, or alleged to have been suffered, by reason of the events referred to in this
Section or by reason of the terms of, or effects, arising from this Agreement.
6. NOTICE
Notices to the parties shall, unless otherwise requested in writing, be sent by U.S. mail,
postage prepaid, and addressed as follows:
TO CITY:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
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TO HOTEL:
Double Tree Hotel- Santa Ana Orange County Airport
201 E. MacArthur Boulevard
Santa Ana, California 92707
Attn: Michelle Brotton
7. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Hotel, and supersedes any and all other agreements, oral or written, between the parties. This
Agreement may not be modified except by written instrument signed by the City and by an
authorized representative of Hotel. The parties agree that any terms or conditions of any
purchase order or other instrument that are inconsistent with, or in addition to, the terms and
conditions hereof, shall not bind or obligate Hotel nor the City. Each party to this Agreement
acknowledges that no representations, inducements, promises or agreements, orally or otherwise,
have been made by any party, or anyone acting on behalf of any party, which are not embodied
herein.
8. MISCELLANEOUS PROVISIONS
Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shaIl
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
(a~~'_JL4,
PATRICIA E. HEALY / ( )
Clerk of the Council .
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
BY~~O~
Laura Sheedy /
Deputy City Attorney
RECOMMENDED FOR APPROVAL:
;J;I
J~ P. REEKS TIN
E cutJve Director of the
Community Development Agency
CITY OF SANTA ANA
\--~. . /
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riA VID N. REAM
City Manager
DOUBLE TREE HOTEL
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,- AC:QJ{~~: 2Cu,=~r,vf'CA;,j~L'AB-!i,'TY"NSUR "C~f:1~;~ l~;;O~
PROOU<<R THIS CERTIFICATE I~ EO ~ A MATTER OF INFORMATION
Brlilkke,-Sc:ho.fnitz Ins. Brokers ONLy ANQ CONFERS ND RICH.s UPON TIiE CERTIFICATE
Licen"" #0428915 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
28202 Cabot R"ad, Suite 500 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
Laguna Nigue1 CA 92677-1251
Phone: 949-365-5100 Fax:949-347-7067
IN3UREP
INSURERS AFFORDING COVERAGE
i~erial Hotel Group LL~
Doubl~tree Hotel S~ta
201 E MacArthur Blvd,
Santa Ana CA 92707
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An.. /lfJOL-'
INSURER A:
INSURE:R.3:
INSURER C'
INSURER D:
II\tSU,",~.'l.f;'
Zu=ich Amerioan In5uranc~
COVERAGES
THE POLICIES OF' INSuRANCE LISTED BELOw HAVE SEEN ISSUEO TO THE INSURED NAMED ABOvE FOR THE POLICY PSRJOO INDlCATEO. NOT'NITHSTANOl/''lG
ANY REQUIREMENT TERM OR CONDITiON OF ANY CONTRACT OR OTtiER DOCUM~~TwrT"" RESP=CT TO WH[CH 11'iIS CERTIFlCA.TE t..u,v ElE ISSUED QR
MAY PERTAIN, THE INSURANCE AFFOROED a'f' THE POLICIES DESCRIBED HEREIN IS SUeJECT TO ALL THE TERMS, EXCl.USIONS .o\NO CQNOlTlOHS OF SUCt-i
POI.lCIES. AGGREGAT!;: LIMITS .sHOWN MAY HAVE. BEE:N REOOUCED By PA.lO CLAIMS.
':'fR'1 TYPE OF INSURANCE I rouey NUMBER OAT'~c.l~"'1001YY\ t: i "'ok+'f(~~ 1.IMrTS
GENERAL Ll.ABIUTY I I ~Cj.( OCC;;~RE,'JC;;; '. 1000000
- I I ! . 1000000
A X COMMERCIAL GENERAL UABI"1Y I CPP0299091101 06/01/02 ! 05/01/03 FIRE DAMAGE (M, ':l!'1e rire)
1 CLAIMS MAOE 0 OCCUR MED EXPlAr1YQoe~) I 'excluded
X Liquor Liability PERSONAL & Ar:V INJURY 1'1000000
I GENERALAGGREGAie , 2000000
GEN'L AGGREG.o\TE LIMIT APPLIES PER: I PROOUCTS . COMPtOP AG~ I $ 1000000
'I ,neRO IXl Emp Ben, I 1000000
POLICY JEeT X LOC
Al1TOMOBll.E LIABIL!"r( COUaIN6:0 SINGL.lO. ~IMlT 1'1000000
A rx ANY A.UTO BAP299092001 06/01/02 05/01/03 (Eaacclllenl)
r- i
ALL OWNED AUTOS BODily INJURY
r- .
SCHEDULED AUTOS (~r..~)
X HIREo AUTOS aooll. Y INJURY
X 1
NON-QWNED AUTOS (P-erllCl:ldI!MI)
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PROPERTY OAMAG';;: !.
(per4'CCldeNJ
GARAGE LIABILJTY I AUTO ONLY - , AC::iDENT I S
~ ANY AuTO I OTHER 'THAN EAACcj ~
, I AlITO ONLY:
AG~! So
ExCESS lIABII,.Irr EACH OCCIJRRE"OC=. 1110000000
A ~ OCCuR o CLAI"1S MADE CC299094801 06/01/02 05/01/03 AGGREGAjf: is 10000000
I.
~ O'DUCTIBL' Ii
X ~TE,'mON . 10000 c A FORM I'
WORkERs COMPENSA,710H AND APPRO 'EU n~' J--- f roR~'U~Y~: iV,,,"
EMPt..OYI:?:RS' i.1A.BILIT"(
.;!i E.I.. EACH ACCIOE~';' I.
{~ e.L. DISEASE: . bo1. SMPLOVS~ S
I I ii:.L. DISEASE - ,,"OllCY LJMJT J S
OTHER ;,;'1t1ra ..;Ill AtWrlll~" I
. Oeputy ( ity I
DESCRIPTION OF OPEAATIONSlI..OCATlONSlVEHICLESlEXCLUSIONS ADOEO BY ENCORSEMENT/SPECIAI. PROVISIONS
City of Santa Ana, its officers, agents, employees I consultants, speC1al
counsel and representativGs and County of Orange are named as adcli tional
insured in regards to operations of the Doublatree Hotel - Santa Ana Orange
COUll ty AiIport located at 201 E MacArthur Blvd. , Santa Ana, CA 92707 as per
atta.ched a.dditional insured endorsement
CERTIFICATE HOLDER I N J AllOITIO"AL INSURED: ,"SU.ER LffiER: CAN CElLA TION
CJ;TYSAN SHOVI..O ANy OF THE ABOYE DESCRlBEO POUC1ES BE c.u.;CElLEO BEFORE THE EXptRAll0N
DATE THERE:CF, T\oiE ISSUING INSURER INtLL p-__ MAIL ....3.L OA YS WRlTIEN
City of Santa Ana I and Nonce TO THe c-~f1CATE '"'OLDER NAf.1eO TO THE I.:;:r, e.r-r _ j 1.t"
County of Oranae ...ff,lpo~e: liS ;1l[,,1& "fie.. 6", ~)_~,~JV, 8F Ad.
20 Civic Center ",Plaza urIS -; 1."1'<;:' 'tj '~'C~,'"'1J ',;~:r':rQeR
Sa.nta Ana CA 92702 R;l;r" ;;R'M..
AUTHORIZ2.l REPlii.E3ENTAnve
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ACORD 25,S (7/97)
@ACORDCORPORATlON1988
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