HomeMy WebLinkAboutIMTRAN 1-2001
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CONSULTANT AGREEMENT c.; '1~9 -() 'e . I'lv'ft
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THIS AGREEMENT, made and entered into this fj day of 1110re 11 ,2001 by
and between Imtran, a California corporation (hereinafter "Consultant"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (hereinafter "City").
J-,I-c)1
C52-
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
Teleform system upgrading.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance ofthis Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement, shall not exceed $ 10,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall conunence on the date first written above and temlinate on
JVke.. 3.0, 2001, unless terminated earlier in accordance with Section 12, below. The term of
this Agreement may be extended upon a writing executed by the Executive Director of Public
Works Agency and the City Attomey.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire tenn of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant perfonns the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking perfonnance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims flrising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
perfonnance ofthis Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $ I ,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the fonn attached hereto as Exhibit B upon
execution of this Agreement and shall be approved in fonn by the City Attorney.
b. Business automobile liability insurance, or equivalent fonn, with a combined single
limit of not less than $ I ,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
ofthe Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
perfonnance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
2
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maIntain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (I) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section I of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense ofthe City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
3
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation ofIaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director of Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-85)
P.O. Box 1988
Santa Ana, California 92702
and,
4
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Imtran
20331 Lake Forest Drive, Suite C6
Lake Forest, CA 92630
(949) 457-0852
Attn: Mike Stuhley
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shaH be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms ofthis Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
5
shall be construed to limit the City's ability to have any ofthe services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital.
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be goverrunent and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations ofthe United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
6
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
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PATRICIAE. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attqrney I
1 .
(, !
By: I, ,;'
Michae Yigliott
Deputy City Attorney
RECOrMEND~r;R APPROVAL'
"LtCl{ ~ /7 J
Ji Ross
J;!xecutive Director of the
Public Works Agency
CITY OF SANTA ANA
~-kJj{~
/uL "DAVID N. REAM
! City Manager
CONSULTANT
ike Stuhley
President
")) D -( g-:;-S-Oz'
Employer ill # or Individual SS #
7
[RUrRANl
20331 Lake Forest Drive, Suite C6
Lake Forest, CA 92630
Phone: 949-457-0852
Fax: 949-457-0649
WWW.!MTRAN.COM
mstuhley@imtran.com
To: Ray Burk
From: Mike Stuhley
Date: 02114/0]
Re: Teleform svstem upgrade
ThaPk: you for taking the time to meet with me to discuss upgrading your current system and
redoing your form. Enclosed please find a quote based on our talk yesterday.
Software
. Teleform E]ite 7 Upgrade
$2,250
Services
· Installation, testing and configuration
. I day on-site training
· Review and change current inspection form definition
. ] day on-site production support
· Complete form definition for new inspection form
$300
$],250
$625
$],250
$],970
Support
· Maintenance contract for one year
$],080
TOTAL
$8,725
Unless otherwise stated above:
. Tenns are Net 15
. Pricing does not include sales tax if applicable
. Pricing does not include travel expenses if applicable
. Pricing is valid for 30 days unless extended in writing by Imtran
. If the scope of the project changes Imtran reserves the right, with customer approval, to make price, hardware
andlor software changes.
"EXHIBIT A
I have reviewed the Supplemental Draft EIR for the Centerline Project dated December 2000. My
comments relate to impacts on underground water and sewer facilities.
Construction of the project wiIl have significant impacts on existing water and sewer infrastructure. The
proposed elevated track configuration has a footprint of26 to 32 feet in width. Underground utilities may
not be able to remain in this area, since excavation for repairs could be impaired by the overhead track. At
the very minimum, the foundations for track supports wiIl require at least a 10 foot wide area down the
middle ofthe street. All existing utilities running parallel to the track would need to be relocated from
this area.
The difficulty will be finding adequate remaining street right of way in which to relocate the utilities. If
the project is constructed in Bristol Street, there is an Orange County Sanitation District trunk sewer as
well as City water and sewer mains. The 36-inch diameter Metropolitan Water District Orange County
Feeder is also located in Bristol Street.
If the project proceeds any further into the planning phase, I recommend a utility relocation plan be
prepared. Due to the limited available street right of way, utility relocations may be much more difficult
and costly than those encountered during the 1-5 widening project.
If you have any questions, please call me at X3317.
CS J87 FORM C',\VfNOOW5'.TE."rp'AGREEMENT ",'TTI-l IMTRA:\' CHECKLIST doc
.-
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
I. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 9270 I; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on
behalf of the named insured, such insurance as is afforded b} this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit ofthe
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits ofIiability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #
Issued to
, this endorsement form as a part of
Named Insured
Countersigned by
Authorized Representative
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Public (Jorks
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7146473345
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,- A CORD CERTIFICATE OF LIABILITY INSURANCE I o...nl~""D~1
,. 03/07/2001
'fl.OO\JCli:!( (GS'O)341p4484 FAX (650)J41-446\ THIS CERTifiCATE IS ISSUEOAS A MATTER OF INFORMATION
Business Professional Ins. Assoc. Inc. ONLY AND CON~ERS NO RIGHTS UPON THE C;ERTl~'CALE
HOLDER. THIS CERTIFICATE DOES NOr AMEND, EXTENO OR
i519 South B Street Al TE~ TI-fE COVERAGE AFFORDED BY fHE POUCJfS BELOW.
Sah Mateo,. CA 94402 INSURERS A~FOR01NG COVERAGf;
lHSOR.EO Imtran. Inc fNSU~fR A Hartford
Z0331 Lake Forest Or1ve #C6 IHSURfR8 rIG
Lake Forest, CA 92630 rNSORt'"ftC'
fNS(.'ftfHO
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CO\l1:RAGl:.S
TH~ POLICIES Qf INSURANCE lISTEO BELOW HAVE BE:EN ISSU€I)TO THE lNSVREO NAMeD Aaov!: Fcm THE POlley PERIOD INDlCA1fC:. NOTWITHSTANDiNG
AN)' REQUIREMENT, TERM on CONomo~ OF A.NY CONTRACTOR. OTHIOR OOCUMENTWITH RESPECT TO WJ.lICH THIS CERT1F1CA.TE MboV BE ISSuEll OR.
MAY PERTAIN. THE INSURANCE AFfORDED BYlHE POliCIES DESCRl6ED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS Of SuCH
POLIClES "-CGREGA.TE lfUlTS SltOWNMAY HAVE SEtH RtDUCEO ey PAlO ClAIMS
:llf typE OF INSURANCE I'QlltYNUMIIER 'O;f~T:~~" ok~ LlMtfJi
~ERAL.L1A9I\JT'Y 7 SBA LN1493 C~/IS/'OOl 01/lS/200' E.\C1'f OCClJf';RtNCE . 1.000,000
);: eOMW::FI.CIAt O::UE:RAt U...8lLITV FiRfClAAlAGE(""'1":"'~(.1 . 300 000
~ ~ CtAlMS 'AADE 00CClJR Ml;DUP(An,Otl.~on} , 10,000
A PE1l,s0N.u,...>\DV.NJtJ11T , 1,000.00
O("'fAAl AC~EGAff , 2,~?~
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OCCUR: 0 CVU-"lS NADI: AGGIl:ECI\T!: .
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l'YOkXEItS COMPENSA"1IOH AHO OS9JSH Ol/10/l001 OJ/I0/z00Z X I iOA';liMJ~S liVe';'
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tlESCRIPTlfN O~ OPER.\TlIJNSllOC"f~$f\j'EHll:lESfEllCLU$ION:i _DOED IY ENtlOftr....ENT/S"t:<:lAl PROVISIONS
ity 0 S~nta Ana. its officers, agents, and emp oyees are to be n~med a. additional insured
rith regards to insureds business operations,
pdditional Insured only applies to General Liability policy,
e. [IG) ~ay notice of cancellation for non-payment of premium ~hal ) apply_
CERTIFICATE HOLOER I I AOOITIONAt INSURt.O; INSUlteR t.fnER; CANCELLATION
~O\ll.OANY o~ THE A!lOV&. DfSCAl.IIliD PO~!1:'ES BE c.......u::Et.lEO &EFORf THE t::
Cit~ of Santa Ana fi.J.f'lFtATlQN o...u: THE:REO" tltE 'SSUlNG C::OMPAN\' Will tj.ItC""l11'1 HI "'All
Water Resource Division -12- O....YS WAITt!!:N; ,"oner: TO nU! CEln1l'ICATE 110l0ER NAMED H) ntElEFT4'
Public Works Agency
Attn: Ray Burk . H. 'ill . . . . r
2205. Daisy Avenue , 1. 5 !l r.I',IT& liE 1&.., nfP'1ES! /; T ~!,
Sa.ta Ana, CA 9270J AUTWORQ:!!:O lUP1teseNTAnVE ~,~-
Debbie Upland22/SA.NOEE
T N 1 88
~rvJ
t,1rk!
711,,';'1
ACQRO 2S.S 17191)
fQACORD CORPORA 10 9
APPROVED AS . '0 FORM
MIchael Vigliot1a
Deputy City Attorney
So.nt SX' SP:A, Inc.;
.. .' ~
16SJ34144<lS;
Mer-S - J1 11: S9AM;
P.go 212
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EXHIBIT B
ADDITIONAL INSURED ~~~~
FOR. COMMERCIAL GENBRALi 0 lex
Insuran<:c Company
~~~.
C/
Thi. endorsemcnt ~odifles sueh inaurallCC a8 if afforded by the provisions of Polley
fI ~~ LN 1"f?3 ~18lins: to the (ollowing:
1. Thc City ofSlllltaAna, 20 Civic CentorPlaza, Santa Ana, California 92701; its
oftlcers, employees, agents, volunteersllld repruentatives ilO named as additionallllSureds
("additionallnsureds") with regard to liability lIIId defense of suits arising &om the operations
and uses ))el'f'onned by or On behalf of thc named insured.
2. With respect to cWms arising olll of tho operatiollS and USes pcrformed by or on
behalf of the named insured, such illllurance lIS is Ilfforded by this policy is primary lIlld is not
additional 10 or contributing with any other insurance carried by or tbr the benefit of1he
additional insureds.
3. This iusurance applies separately to each illsurcd aga/ust whom claim is made or
suit is brought except with respcct to the company's limits o.('liability. The inclusion or any
person or organization as an insured shall not afi'cct any right which such person or orglllllzation
would have as a claimant if not so included
4. With I'C$pect to the additional insureds, this insurance shal! not be cancelled. or
materiaIly reduced in coverase or limits except after thirty (30) days written notice has been
given to the City of Santa A.'la, 20 Civic Center P!aza, Santa Ana, California 9270l.
(Completion oftoe following, inoluding eountenlgnature, Is required to nW<e this endorsement
cffClltive.)
Effective
Policy #
Issued to
:~;!/ -txJ - ~ j<.~_, this endorslllDent form lIS Ilpart of
,?:'] $1SJ!J ~~ P-/9,8 ~ . .
LfY1 +-1> IJ.M TN a.-
. Named In ured '
Counterslaned by
FORM
Michael Vigliotta
Deputy City Attorney