HomeMy WebLinkAbout22I - TRUCK MOUNTED CRANE
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
APRIL 3, 2006
TITLE
APPROVED
o As Recommended
o As Amended
D Ordinance on 1S1 Reading
D Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR TRUCK
MOUNTED ARTICULATING CRANE
(SPEC. NO. 06-022)
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CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to the Morgan Company to provide and install a truck
mounted articulating crane in the amount of $43,141.20 and increase the
aggregate limit for miscellaneous crane parts and service in an amount not
to exceed $20,000 annually.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department.
The Public Works Agency's Tree Maintenance Division is responsible for
maintaining approximately 55,500 trees. A truck mounted crane assists the
crew in moving heavy items such as tree stumps, large boxed trees, and
fallen trees. Due to age and condition, a 1993 Pal finger articulating
crane has been approved for replacement in the current fiscal year.
The notice inviting bids was advertised on February 3 and 6, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
5 Invitations For Bid mailed
4 Bids received
Bids were received, opened on February 15, 2006, and evaluated (Exhibit 1).
Bid received from Morgan Company is responsive to the specifications and
meets the City's requirements.
221-1
Contract Award for Truck Mounted
Articulating Crane
(Spec. No. 06-022)
April 3, 2006
Page 2
Morgan Company provides for the purchase of crane parts and service as
required. The purchase of the articulating crane, when combined with
previous purchases by Fleet Services during the current fiscal year exceeds
the $10,000 aggregate limit. In order to facilitate future repairs, staff
recommends an increase to the aggregate amount.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641) for $43,141.20; and the Equipment
Maintenance Garage Operation Operating Material & Supplies account (account
no. 75-111-6391) for $20,000.
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j~ancisco Gutierrez
'U Executive Director
Finance and Management
-.....:>
Services Agencyt~
FG/KM/06-022.2:uc
221-2
ABSTRACT OF BIDS
CONTRACT AWARD
TRUCK MOUNTED ARTICULATING CRANE
(SPEC. NO. 06-022)
VENDOR
MORGAN CO.
GREAT
PACIFIC
EQUIPMENT
TEREX
UTILITIES
MASTER BODY
SALES & SERV
LOCATION
FONTANA
FONTANA
ONTARIO
SOUTH GATE
TERMS NET 30 NET 30 NET 30 1/2% 20 DAYS
CRANE:
LABOR $ 1,800.00 NA $ 12,666.00 $ 27,246.00
PARTS $ 42,080.00 $ 65,442.00 $ 73,796.00 $ 69,250.00
SALES TAX $ 3,161.20 $ 5,071.55 $ 5,719.19 $ 7,478.21
TRADE-IN CR $ 4,000.00 $ 1,000.00 $ 500.00 $ 500.00
TOTAL $ 43,141.20 $ 69,153.75 $ 91,681.19 $103,471.21
TERMS DISC $ $ $ $ 517.37
GRAND TOTAL $ 43,141.20 $ 69,153.75 $ 91,681.19 $102,957.07
DELIVERY 160 DAYS 180 DAYS 150 DAYS 200 DAYS
CRANE PM IMT EFFER EFFER
12022 11/76 110 28 11025
2006 2006 2006 2006
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUTN OF:
MORGAN COMPANY
$ 43,141.20
Exhibit 1.
221-3
221-4