HomeMy WebLinkAbout22J - FLAT BED TRUCK
REQUEST FOR
COUNCIL ACTION
~
~
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
APRIL 3, 2006
TITLE
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR
FLAT BED TRUCK
(SPEC. NO. 06-023)
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to West Covina Motors, Inc. for the purchase of one flat
bed truck in the amount of $43,958.77.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid trucks are not manufactured
above the half~ton category.
The Parks, Recreation and Community Services Agency operates two portable
stages used by City agencies including neighborhood groups, local
businesses and service organizations on a daily basis. The portable stages
are pulled by a flat bed truck. Due to age and condition, one 1987 GMC
truck has been approved for replacement in the current fiscal year.
The notice inviting bids was advertised on February 3 and 6, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
11 Invitations For Bid mailed
1 Invitation For Bid mailed to Santa Ana vendor
3 Bids received
22J-1
Contract Award for Flat Bed Truck
(Spec. No. 06-023)
April 3, 2006
Page 2
Bids were received and opened on February 15, 2006, and evaluated (Exhibit
1). The bid received from West Covina Motors, Inc. for one Chevrolet Kodiak
flat bed truck is responsive to the specifications and meets the City's
requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641).
/2 'I/) .
,.~.AAA -,.J~ {.-c.- n A( /J..,-/
<. <.4/ ry '" '-<--'. cY-:: \..."")
6~rancisco Gutierrez
r Executive Director
Finance and Management Services Agency
FG/KM/06-023.2:uc
22J-2
ABSTRACT OF BIDS
CONTRACT AWARD
FLAT BED TRUCK
(SPEC. NO. 06-023)
VENDOR
WEST COVINA
MOTORS
VICTOR BUICK
GMC TRUCK
LAKE
CHEVROLET
LOCATION
WEST COVINA
CORONA
LAKE ELSINORE
TERMS NET 30 $500 20 DAYS 2% 30 DAYS
VEHICLE $ 40,797.00 $ 45,113.50 $ 48,723.00
SALES TAX $ 3,161.77 $ 3,496.30 $ 3,776.04
TIRE FEE INCL $ 12.25 $ 12.25
TOTAL $ 43,958. 77 $ 48,622.05 $ 52,511.29
TERM DISC. $ $ 500.00 $ 1,050.23
GRAND TOTAL $ 43,958.77 $ 48,122.05 $ 51,461.06
DELIVERY 110 DAYS 180 DAYS 150-180 DAYS
VEHICLE CHEVY CHEVY CHEVY
C4500 TC4C042 CC4C042
2007 2006 2007
CHEVY KODIAK
over the I-ton category
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMQUTN OF:
WEST CONVINA MOTORS, INC.
$ 43,958.77
Exhibit 1.
22J-3
22J-4