HomeMy WebLinkAbout22K - COUNCIL CHAMBERS/CONTROL RM UPGRADES
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
APRIL 3, 2006
TITLE:
CONTRACT AWARDS AND AGREEMENT
FOR COUNCIL CHAMBERS AND
CONTROL ROOM UPGRADES (SPEC.
NOS. 06.u 06.0 ii. 06-030)
CI MANAGER
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 >, Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Award contracts to VMI, Inc. and TV Magic, Inc. for video production
equipment in a total aggregate amount not to exceed $190,000.
2. Award a contract to Troxell Communications for language translation
equipment in the amount not to exceed $15,000.
3. Award a contract to California Stage & Lighting, Inc. for Council
Chambers lighting improvements in the amount not to exceed $20,000.
4. Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Adelphia Cablevision
of Santa Ana to install a fiber-optic run to City Hall, in an amount
not to exceed $21,180.
DISCUSSION
The City of Santa Ana received a capital grant from Adelphia Cablevision of
Santa Ana to purchase equipment that supports the public access, education,
and government (PEG) programming needs of City Channel 3 and the Council
Chambers control room. The new video production equipment will replace old
analog equipment that is becoming obsolete. Most of this equipment is 15
to 20 years old. The new digital equipment will provide staff with the
technology to produce high quality programming that feeds into City Channel
3 .
The notice inviting bids for video equipment was advertised on February 22
and 24, 2006, and bids were solicited. Vendors were provided the
opportunity to bid on 104 distinct items. None of the respondents bid on
all 104 items contained in the invitation. The bids received from VMI,
Inc. and TV Magic, Inc. are the most responsive to the specification. A
contingency has been added to the award amount for freight costs and
unanticipated requirements. (See exhibit 1)
22K-1
Contract Awards and Agreement for
Council Chambers and Control Room Upgrades
(Spec. Nos. 06-031, 06-026 And 06-030)
April 3, 2006
Page 2
The language translation equipment will provide the headphones, hardware
and audio components necessary to translate council meetings into Spanish.
In addition, this equipment will be used for a possible future Spanish
simulcast on City Channel 3. The notice inviting bids for Language
Translation Equipment was advertised on February 13 and 15, 2006, and bids
were solicited. Bid was received from Troxell Communications and it is
responsive to the specification. A contingency amount has been added to
the award amount for unanticipated requirements. (See exhibit 1)
The Council Chambers lighting improvements will provide better quality
lighting for digital video productions. In addition, the new lighting is
energy efficient, cooler and will be an aesthetic improvement to the
Council Chambers. The notice inviting bids for Lighting Equipment was
advertised on February 22 and 24, 2006, and bids were solicited. Bid was
received from California Stage & Lighting, Inc. and it is responsive to the
specification. A contingency amount has been added to the award amount for
freight costs and unanticipated requirements. (See exhibit 1)
The fiber-optic run from Ross Street to the City Hall basement will provide
a digital signal in and out of City Hall to replace the I-Net technology
that Adelphia will soon discontinue, and provide possible future City
Channel 3 upgrade capability to high definition and Spanish simulcast.
FISCAL IMPACT
Funds are available in the Parks, Recreation & Community Services Agency
Cable Television Support Expenditure accounts (account nos. 21-231-6291 and
21-231-6391. )
APPROVED AS TO FUNDS AND ACCOUNTS:
~"Vc
Gerardo Moue
Executive D'rector
Parks, Rec. & Comm.
Svcs. Agency
'::i;~~.",.... ,~~-,,~
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
(lr
, 1
Agency
GMjBPj06-031.8, 06-026.8, 06-030.8 & AGR.A.8:UC
22K-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR VIDEO PRODUCTION EQUIPMENT (SPEC. NO. 06-031)
Bids were received and opened on March 9, 2006. The results were as follows:
Vendor VMI, Inc. TV Magic, Inc. A-Vidd
Electronics
Location Los Alamitos San Diego Long Beach
Number of items offered of 85 81 26
104 items requested
Items awarded 50 42 0
Total Value $ 84,837.03 $ 71,489.43 $
Freight charges are not included. Twelve of 104 items were either not available
or did not meet specification.
ABSTRACT OF BIDS
CONTRACT AWARD FOR LANGUAGE TRANSLATION EQUIPMENT (SPEC. NO. 06-026)
Bid was received and opened on February 28, 2006. The results were as follows:
Vendor
Troxell
Communications
Location
Los Alamitos
Total Cost
$ 10,731.90
ABSTRACT OF BIDS
CONTRACT AWARD FOR LIGHTING EQUIPMENT (SPEC. NO. 06-030)
Bid was received and opened on March 9, 2006. The results were as follows:
Vendor
California Stage &
Lighting
Location
Santa Ana
Total Cost
$ 17,686.41
Freight chargers are not included
Exhibit 1
22K-3
22K-4