HomeMy WebLinkAbout23A - PROJECT 2609
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
APRIL 3, 2006
TITLE:
APPROVED
CONTRACT AWARD FOR LIGHTING
IMPROVEMENTS ON BRISTOL STREET/
LA VETA AVENUE BRIDGE OVER THE
1-5 FREEWAY (PROJECT NO. 2609)
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2Cd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
J RECOMMENDED ACTION
1. Award a contract to Moore Electrical Contracting, Inc., the lowest
responsible bidder, in accordance with a lump sum price in the amount
of $223,121 for construction of lighting improvements on the Bristol
Street/La Veta Avenue Bridge over the 1-5 Freeway.
2. Approve a Funding Analysis with a total estimated construction cost
of $279,000.
3. Direct the City Attorney to prepare and authorize the City Manager
and the Clerk of the Council to execute a cooperative agreement with
the City of Orange for Construction and Maintenance of lighting
improvements on the Bristol Street /La Veta Avenue Bridge over the 1-
5 Freeway.
DISCUSSION
The Bristol Street/La Veta Bridge was constructed as part of the Caltrans
improvements to widen the 1-5 Freeway (Exhibit 1). Caltrans has provided
conduits and footings for future street lights on the bridge but the
wires, light poles and service cabinet will be installed by the cities of
Santa Ana and Orange. Once completed, this project will enhance vehicular
and pedestrian safety in the area.
It is recommended that the cities of Orange and Santa Ana enter into an
agreement to install and maintain these street lights with the City of
Santa Ana being the lead agency for the design and construction phases of
the project. The cities will share the cost of the project equally.
23A-1
Lighting Improvements on Bristol Street!
La Veta Avenue Bridge Over The 1-5 Freeway
April 3, 2006
Page 2
The Notice Inviting Bids was advertised on January 18 and 20, 2006, and
bids were opened on February 16, 2006. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 0
Contractors requesting bidding documents: 5
Bids received: 3
Bids received from Santa Ana Contractors: 0
NAME OF BIDDER
CITY
BID AMOUNT
1. Moore Electrical Contracting, Inc.
2. Mel Smith Electric, Inc.
Corona
Stanton
$223,121
$294,700
A total of three bids were received and two were responsive. Oak
Engineering, Inc. does not possess the proper contractors' license and
failed to notarize their bidder's signature on the bid bond as required
by the bidding documents.
The bidding document stipulates that the successful bidder must possess
or obtain a Class C-I0, Specialty Electrical Contractor's license, prior
to the scheduled award date of the contract. Oak Engineering, Inc. (OEI)
has only a Class A, General Engineering Contractor's license. OEI did not
show its intention to obtain a C-I0 license but instead submitted a
letter to the City protesting the licensing requirement. OEI contended
that a Class A contractor under California Business and Professional Code
would be qualified to perform work included in this project. Although
the Contractor could perform the work under class "A" license, the City
has the discretion to decide which classification is necessary for
bidding on a project.
This project is exclusively electrical work. Public Works staff has
determined that a Class C-I0 Electrical contractor is more suitable for
this project than a Class A General Engineering contractor. Based on the
above, staff has determined that OEI's bid fails to comply with two
provisions of the bidding documents and therefore recommends OEI's bid be
treated as non-responsive. On March 21, 2006, a protest meeting was held
before the Executive Director of Public Works Agency and no new
information was provided by OEI to change our recommendation. The lowest
responsive bid was submitted by Moore Electrical Contracting, Inc., for
$223,121, which is above the Engineer's estimate of $207,500.
23A-2
Lighting Improvements on Bristol Street/
La Veta Avenue Bridge Over The 1-5 Freeway
April 3, 2006
Page 3
ENVIRONMENTAL IMPACT
After completion of Environmental
Categorical Exemption will be filed
California Environmental Quality Act.
Review
for this
No. 2005-2, a Class
proj ect pursuant to
1
the
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$279,000 for the project (Exhibit 2). Funds are available in the
Transportation System Improvement Area C Fund (account no. 990-631-6631)
and the Measure M Construction Fund (account no. 32-551-6631).
APPROVED AS TO FUNDS AND ACCOUNTS:
1
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James cY. Ross
Executive Director
Public Works Agency
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A biYrancisco Gutierrez
'V Executive Director
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Agency
23A-3
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Agenda Date
APfL 3, 2008
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LEGEND
~ -PROJECT AREA
EXHIBIT 1
TiUe: PROJECT NO. 2609
LIGHTING IMPROVEMENTS ON BRISTOL
STREET/LA VETA AVENUE BRIDGE
OVER THE 1-5 FREEWAY
23A-4
FUNDING ANALYSIS
PROJECT 2609
LIGHTING IMPROVEMENTS ON BRISTOL STREET!
LA VETA AVENUE BRIDGE OVER THE 1-5 FREEWAY
Construction Contract
Inspection and Testing
$223,121
15,767
17,800
22,312
Contract Administration
Contingencies
TOTAL ESTIMATED CONSTRUCTION COSTS
$279,009_
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Exhibit 2
23A-5
23A-6