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Home My WebLink AboutSANTA ANA PERFORMING CENTER 4 -2002 '-' ~ Santa Ana Performing Arts and Event Center 505 N. Sycamore Street, Santa Ana, CA 92701 Tel: 714-550-0040 Fax: 714-550-1759 Rate Sheet Po - 2-00 1-- 2-2/ 03 Event Name: SANTA ANA POLICE AWARDS BANOUET Event date:WED. MAY 2103 Beginning time:4:00PM Ending time:IO:OOPM Appox. Attendees:350oo1 Event Agreement: Room(s) used for event: GRAND BALLROOM AND ATHENA LOUNGE AND RENAISSANCE GALLERY Room rental fee( s) total: $1000.00 Room Set-Up $300.00 Catering $9.975.00 Parking To be billed after the event $500.00 NO HOST BAR SET UP $175.00 SALES TAX @ 7.75% $925.77 SERVICE CHARGE @18% $1795.50 Total due: $14.671.27 Deposit: $3500.00 Deposit: $2.714.75 Deposit: $2.036.27 Balance due: $6.420.25 INSURANCE NOT REQUIRED WORK MAY PROCEED CLERK 0F COUNCIL DATE: 5/~7/tJ 3 ~ I, :Po 0so~ ( ~(IV Due: 12/20/02 Due:03/26/0t) '-:, Due:4/23/0t , -; Due:5/14/0i , Additional requirements: Please make all checks oavable to SAP AEC Rcvd: Rcvd: Rcvd: Rcvd: This agreement contains the entire understanding between the Client, the Event Planner and the SAP AEC relating to the subject erein and supercedes any and all prior arrangements, communications or representations whethe oral 0 written. . s agreement may not be amended, altered, modified or changed except by written req est si by tali . s agreement. Event Date: 3!i 7~.5 / ( Date/~~0'!)?- v ~. L PA TRICIA E. HEAL Y CLERK OF THE COUNCIL Client: AS TO FORM CRI LEE SHAW Deputy City Attorney SANTA Ah1t P{R~ORMING ARTS fr ~Vtl(f (~NnR JrUJ02~ 2:2 \ ~\v('mnr,\~f" . CANCELLAllON POUCY Should it be necessll)' for you to cancel this function after this letter has been signed, the SAPAEC will be entitled to liquidated damages (agreed not to constitute a penalty) based on the following scale: I 50% of estimated food and beverage charges, if cancelled on or afIer. 75% of estimated food and beverage charges, if cancelled on or after. 100% of estimated food and beverage charges, if cancelled on or after. 2/28103 3126103 4/23103 Payment for liquidated damages due as a resuR of cancellation of this agreement shall be made at the time of cancellation. I To better prepare for private functions, a final walk through should be scheduled ten (10) days prior of the date of your event Final attendance will be required no later than seven (7) days prior to the commencement of the function. This number will be considered a guarantee, not subject to reduction, and charges will be made accordingly. The Santa Ana Performing Arts and Event Center cannot be responsible for service more than five (5%) percent over the guarantee for groups of 400 and above. BANQUET SERVICES I I PARKING I Parking is to be hosted by the Santa Ana Police at a $3.00 per car. Total cars parked in fhe garage for your event will be determined at the end of the function and billed to the Santa Ana Police Department I SIGNATURE OF AGREEMENT t This contract constitutes the entire agreement between the parties and may not be amended or changed unless done so in writing and signed by Santa Ana Performing Arts and Event Center and the customer. If the arrangement outiined above meets with your approval, please sign and return the enclosed copy by DECEMBER 2, 2002. By returning the signed agreement you will enable us to establish these arrangements on a definite basis. The effective date of communications between the parties will be determined as the date contact sent via U.S. Mail, via E-mail, or date and time on the facsimile confirmation sheet retained by the sender. I am looking forward to WOrking with you and welcoming the SANTA ANA POLICE AWARDS BANQUET to the Santa Ana Performing Arts and Event Center. Best Regards, Pattie Freudenberg Special Event Coordin r Date Signature of agreement . SANTA ANA POUCE DEPT Ll Anthony Harrelson SANTA Ah'A P{R~ORMING ARTS & {VrJ(f ({NUR A-20C'k22-1 \0\ N. Sycamore Street - Santa Ana, CA 91101 m.5\0.0040 114.\\0.1159 fax Corene Fuller Santa Ana Police Awards Banquet Wednesday, May 21, 2003 Dear Corene, Thank you for considering the Slnta Ani Perfonning Artslnd Event Center for your upcoming event on May 21, 2003. You will find below the details you have requested. Please look over the following proposal for '2003 Employee's Award Banquet", I FUNCTION SPACE I DATE TIME FUNCTION #OF PPL SETUP ROOM FEE 4:30 pm Crew Set up NV Set up Grand $1300.00 Ballroom Wednesday 5/21103 6:30pm Registration! Lobby Main Lobby! -- Pictures Desk/Cash Bar Renaissance 7:30pm- Presentation! 350 Rounds of 10 or Grand ----------- 11:00pm Dinner 12-72 inch Rds. Ballroom . Additional Services: $150.00 per hour should scheduled event require banquet space after contracted time frame outlined above. SETUP INCLUDES: . Early access to Ballroom for production crew setup. . 20'Dx3O'Wx24"H Staging and Podium included. (Microphone not included, $75 rental charge) . Theater s1yle nex1 to the stage appox. 15ppl . 2-3'x4' risers located in back of the Ballroom for crew. . Rounds of10or 12 with Linen, (choice of Black, Ivory or White) in the Grand Ballroom. . (1) Cash bars: (1) in the Athena Lounge (minimum of $250 in sales per bar)After $250 pay O. . (10) 48" Rounds with 6 chairs at each round in Renaissance Gallery. . Staging in Renaissance Gallery to be used for the photographer hired by the Santa Ana Police. I PAYMENT ARRANGEMENTS I PLEASE SEE ATTACHED '-" OPTIONS Wine poured with Dinner - Please add $3.00 per person Champagne Greeting - Please add $3.50 per person Beer/Wine Bar - $14 per person based on 4 hour function Select Brands Bar - $16 per person based on 4 hour function Premium Brands Bar - $18 per person based on 4 hour function Votive Candles (3 candles per table) - $3 per table Table numbers on stands - $1.25 per table Podium with Mic and Speakers - $190 Printed menu at each place setting - Please add $1.00 per person PARKING IF HOSTED PARKING IT WILL BE $3 PER CAR Diamond Parking 714-546-7275 Jon or Juan Basic Rates $5 per car seW-park Call for hosted self-park rates $8 per car valet '-' *-,~2- 22-1