HomeMy WebLinkAbout25G - TELEPHONE MAINT. & EQUIP.
CITY COUNCIL MEETING DATE:
JUNE 05, 2006
TITLE:
Il
~
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
AGREEMENT RENEWAL WITH NEC
UNIFIED SOLUTIONS, INC.
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 st Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
~a
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Renew the agreement with NEC Unified Solutions, Inc. for telephone
maintenance and related equipment in an amount not to exceed $200,000.
DISCUSSION
In June of 2001, the City Council approved a three-year agreement with
NEC, with provision for three, one-year renewals, to provide telephone
maintenance, repairs, and installation of replacement systems and services
for City Hall and all City off-site locations.
The City's telephone environment supports every Agency and Department in
the City at over 30 operating sites. It includes over 2,000 telephone
instruments with some 2,400 voice, fax and modem extensions in operation.
The equipment providing the phone service includes two main telephone
switches (in City Hall and the Police Building), seven medium size
switches (at Fire Administration, PRCSA Administration, the W.O.R.K.
Center, the City Yard, Downtown Development, and Corbin/SW Senior
Centers), a Citywide voicemail system, and 20+ phone key systems (at Fire
stations, senior and community centers, the Zoo, Police sub-station,
etc.). This agreement provides for the maintenance and service (additions,
changes and moves) for all this equipment in support of all City
operations and at all City sites. This vendor is the exclusive provider of
these services and has provided excellent performance over the course of
the agreement. Over the past year, they performed some 450 maintenance and
service requests on this critical City infrastructure.
Staff recommends the third renewal to the agreement for a period of one-
year.
25G-1
Amendment to Agreement with NEC Unified Solutions, Inc.
June 05, 2005
Page 2
FISCAL IMPACT
Funds are budgeted and are available in the FY 06-07 Communication
Services' Other Contractual Services account (account no. 102-171-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
~~~f' :~i'.::> ~ ~:~~
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25G-2