HomeMy WebLinkAbout25K - UNISYS EQUIPMENT MAINTENANCE
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JUNE 19, 2006
TITLE:
CONTRACT AWARD TO SYMCO GROUP,
INC. FOR EQUIPMENT MAINTENANCE OF
UNISYS COMPUTER SYSTEMS
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and the City Manager to execute a
one-year agreement with an option for two one-year renewals, with SYMCO
Group, Inc. for equipment maintenance of a Unisys Corporation V380 model
computer and related equipment in an amount not to exceed $64,500 and
authorize the Executive Director of the Finance and Management Services
Agency and the City Attorney to execute the optional renewals pursuant
to the terms of the original contract.
DISCUSSION
The City utilizes the Lawson financial system to record and process
accounting related transactions. The Lawson financial system resides on
the Unisys V380 mainframe computer equipment. Both systems have been in
place since 1988.
The original manufacturer of the Unisys V380, Unisys Corporation, no
longer provides service and support for the mainframe computer. SYMCO
Group, Inc. is currently the only firm in this geographical area
providing V380 model equipment maintenance. The City has contracted with
SYMCO Group, Inc. since 1998 for computer equipment maintenance. Their
service has been highly satisfactory and very responsive.
The agreement will provide very difficult to obtain maintenance service.
In addition, the City is currently seeking proposals to conduct a
financial requirements and an accounting needs assessment in order to
ultimately replace the City's current Lawson financial software.
Replacement of the Lawson financial software would provide an
opportunity to replace the aging equipment with modern hardware.
Prior to implementation of a new financial system, the agreement with
the Symco Group would allow the City, with 60 days notice, to cancel
coverage on any or all of the equipment maintenance without cost
penalty.
25K-1
Agreement for Mainframe Computer Maintenance Services
June 19, 2006
Page 2
FISCAL IMPACT
Funds are available in the Finance & Management Services, Information
Services, General Fund, Other Contractual Services account (no. 11-179-
6291 .
Fr n isco Gutlerrez
C I Executive Director
~ Finance & Management Services Agenc~
25K-2