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Home My WebLink About25F - BLDG PLAN CHECK/APPROPRIATION ADJUSMENTS REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLER OF COUNCIL USE ONLY: AUGUST 7, 2006 TITLE. AGREEMENTS FOR BUILDING PLAN CHECK SERVICES AND APPROPRIATION ADJUSTMENTS APPR VED D As Recommended D As Amended D Ordinance on 151 Reading D Ordinance on 2nd Reading D Implementing Resolution D Set Public Hearing For !" aPhiL- - ( CITY MANAGER CO NT NUED TO FILE UMBER -,.,.,-, RECOMMENDED ACTION -"."".,-, 1. Direct the City Attorney to prepare and autho ize the City Manager and Clerk of the Council to execute agreements ith Robert Tyler; Scott Fazekas and Associates, Inc.; Tmad, Tayor & Gaines; and NYA Consulting Structural Engineers in an aggre ate total amount not to exceed $500,000. 2. Approve appropriation adjustments recognizin aggregate total amounts not to exceed $500,000 in the 2006-2007 FY revenue account for building plan check (account no. 011-01- 401) and appropriating various amounts not to exceed $500,000 to t e Planning and Building Agency 2006-2007 FY budget allocation in the account for contractual services (account no. 11-508-6291) for pay ents to the consultants contracted to complete building plan checks f various projects. DISCUSSION The City has experienced an upward trend in d velopment over the last several years which is expected to continue in the current fiscal year. Six major projects, alone, are expected to begi development in the next twelve months. Among these are: One Broadway laza, a 37 story office building on Broadway Avenue; Steadfast Cordova, a three and four story mixed use project at 1900 N. Main Street; tw Nexus projects, which include one 23-story residential tower at MacAr hur Cinema site, and one four-story, 350 unit residential project at M in Street and MacArthur Boulevard; and the Promenade Pointe project, wi h one eight-story tower and a second 18-story tower of residential unit. These and other major projects will put an enormous burden on the pla check staff to provide timely and accurate processing of plans. In order to provide an acceptable service le el for these new major projects, while still maintaining an acceptable evel of customer service for all plan submittals, it is necessary to aug ent plan check staff as 25F-1 . Plan Check Agreements and Appropriation Adjustmen s August 7, 2006 Page 2 soon as possible. Since additional full-tim required when these major projects achieve recommended that the City utilize contracted p on-call basis to address the peak workload deman employees may not final approval, it an check services on s more efficiently. be is an In October 2005, City Council approved a simila request for contracted plan check services in a total aggregate amount not to exceed $900,000. Because many of the projects that were expected to enter the plan check process were not submitted in FY 2005-06, on y $20,000 was actually allocated to the Planning and Building Agency b dget for this purpose in FY 2005-06. Of eight consulting firms that responded to the four consulting firms meet the City's requirem qualified engineering staff, turn-around time, these recommended firms, Robert Tyler and Scott Inc., will provide complete plan check services 70% of the City's plan check fee charged to ea The other two recommended firms, Tmad, Taylor & Structural Engineers, will provide structura selected projects at a rate not to exceed 40% fee charged to the project. All contracted required plan revisions and deferred submitta rates. All four firms have agreed to no other a Request for a Proposal, nts for availability of ocale, and fees. Two of Fazekas and Associates, at a rate not to exceed h project they receive. aines and NYA Consulting only plan checks on f the City's plan check irms will process any s at acceptable hourly d-on costs. FISCAL IMPACT Plan check fees paid to the City for each projec contracted out for full plan check will fund the cost for the consulta ts at an amount not to exceed 70% of the plan check fee paid to the Ci y. In cases where only structural plan check is provided by a consulting firm, the fee will be an amount not to exceed 40% of the total plan check fee paid to the City. These amounts will be recognized in the revenue account for building plan check (account no. 011-01-5401) and a like amo nt appropriated to the Planning and Building Agency account for contr ctual services (account no. 11-508-6291), not to exceed a total amou t of $500,000. These allocated amounts to the Planning and Buil ing Agency budget for contracted plan check will include only fees not included in the FY 2006- 07 revenue projection for building plan check. ~ Jay)M. Trevino E~cutive Director Planning and Building Agency SB:rb sb\rfcas\2006-Q7\P!an Check Services Aug-06 ~\\f\~~~..." , , Francisco" Gutierrez Executive Director Finance & Mana ement .~::- . APPROVAL AS T FUNDS AND ACCOUNTS: Services Agen~ 25F-2