HomeMy WebLinkAbout22C - LIBRARY CATALOGING
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
SEPTEMBER 18, 2006
TITLE:
CONTRACT RENEWAL FOR LIBRARY
CATALOGING AND PURCHASE OF
BOOKS AND MATERIALS
(SPEC. NO. 05-089)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Renew the contract with Brodart Company for cataloging services and the
purchase of books and materials for a six-month period in the amount not to
exceed $261,305.
DISCUSSION
The Santa Ana Library has contracted with the Brodart Company for over
eleven years for the purchase of books and materials, as well as for
cataloging services. Brodart performs the necessary function of
identifying new books by affixing labels and cataloging in accordance with
Library direction. Over 35,000 books, 89% of the library's annual book
acquisitions, are either purchased from or processed by Brodart.
On September 6, 2005, the City Council awarded a contract to Brodart
Company for a one-year period. The vendor has performed satisfactorily
during the past contract period and continues to provide the City with
discounts ranging from 10 to 45 percent. Brodart has been identified as
the primary vendor for Spanish language book cataloguing on the west coast.
However, staff will be soliciting proposals to determine if there are other
vendors. The recommended action will allow for uninterrupted service to
the Library while bids are solicited for a long-term contract.
22C-1
Contract Renewal for Library books and Materials
September 18, 2006
Page 2
FISCAL IMPACT
Funds are available in the Technology & Support Services Operating
Materials & Supplies Other Contractual Services accounts (account nos.11-
216-6391 and 11-216-6291) i Adult and Youth Services Books Records Video
accounts (account nos. 11-212-6651 and 11-213-6651) i and Adult and Youth
Services Operating Materials & Supplies accounts (account nos. 11-212-6391
and 11 - 2 13 - 63 91) .
APPROVED AS TO FUNDS AND ACCOUNTS:
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R~ 'Richard
Library Director
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~Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency~
RR/BP/05-089R.4:UC
22C-2