HomeMy WebLinkAbout22F - OVERHEAD DOOR MAINT
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
SEPTEMBER 18, 2006
TITLE:
CONTRACT AWARD FOR
OVERHEAD DOOR MAINTENANCE
(SPEC. NO. 06-092)
t2Qa
CITY MANAGER
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
D Ordinance on 2nd Reading
o Implementing Resolution
D Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Vortex Industries, Inc. for overhead door maintenance
for a two-year period with provision for three, one-year renewals in an
amount not to exceed $13,428 annually.
DISCUSSION
The City utilizes various overhead doors that require maintenance and
repair. Included are 36 front and rear apparatus room overhead doors at
the Fire Department's 10 fire stations and the parking garages at the Depot
and City Hall. These doors are operated several times daily, seven days a
week. A preventive maintenance contract is essential to ensure full
function and response at all times. The contract provides for regularly
scheduled maintenance, and 24 -hour emergency repair response as well as
miscellaneous repairs and parts.
The notice inviting bids was advertised on July 28 and 31, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
6 Invitations For Bid mailed
2 Bids mailed to Santa Ana vendors
3 Bids received
1 Bid received from a Santa Ana Vendor
Bids were received, opened on August 17, 2006, and evaluated (Exhibit 1).
The bid received from Vortex Industries, Inc. is responsive to the
specification and meets the City's requirements.
22F-1
Contract Award for Door Repair
September 18, 2006
Page 2
FISCAL IMPACT
Funds are available in the Fire Maintenance Other Contractual Services; the
Building Maintenance Other Contractual Services; and the Regional
Transportation Center Maintenance & Repair Buildings & Grounds accounts
(account nos. 11-327-6291, 73-105-6291, and 67-615-6261) .
APPROVED AS TO FUNDS AND ACCOUNTS:
~\\~~ 1~~.L) ~-~'~ r-J
~Franci~co G~tierrez
Executlve Dlrector
I
Finance & Mgmt. Services Agency~~
..-
Y7tr
Ste e G. Ha~ing
Deputy City Manager for
Development Services
PMG/SGH/BP/06-092.321:uc
22F-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR OVERHEAD DOOR MAINTENANCE (Spec. 06-092)
Vendor Vortex Commercial Action Door
Industries, Inc. Door of Orange Repair Corp.
County
Location Costa Mesa Santa Ana Garden Grove
Annual Maint. - Ten Fire Stations $ 2,549.00 $ 4,508.00 $ 7,790.00
Annual Maint. - City Hall $ 399.80 $ 1,176.00 $ 760.00
Annual Maint. - The Depot $ 479.80 $ 1,568.00 $ 1,200.00
Parts, Labor, Emergency Services $ 10,000.00 $ 10,000.00 $ 10,000.00
Not Included in Annual Maint.
Total Annual Amount $ 13,428.60 $ 17,252.00 $ 19,750.00
Exhibit 1
22F-3
22F-4