HomeMy WebLinkAbout22J - TRACTOR
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
OCTOBER 2, 2006
TITLE:
CONTRACT AWARD FOR
BACKHOE LOADER TRACTOR
(SPEC. NO. 06-146)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CI Y MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Coastline Equipment, under the Cooperative Purchase
provision of the City of Los Angeles, for the purchase of one backhoe
loader tractor in the amount of $85,548.11 i and increase the aggregate
limit for miscellaneous equipment parts and repairs in an amount not to
exceed $20,000 annually.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget and identifies vehicles scheduled for
replacement. Funding lS monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are not available in
the heavy-duty tractor category.
The Public Works Agency's Water Maintenance Division has been charged with
replacing water valves, fire hydrants and water services within the City.
Due to its age, worn condition and engine hours, a 1996 John Deere backhoe
has been approved for replacement in the current fiscal year.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase
against contracts from any public agency utilizing a competitive bid
process. The City of Los Angeles contract with Coastline Equipment for a
John Deere backhoe loader tractor was awarded as a result of open,
competitive bidding, and meets the City's requirements.
Coastline Equipment provides miscellaneous equipment parts and repairs as
required. The purchase of the backhoe loader tractor, when combined with
the previous purchases by Fleet Services during the current fiscal year
exceeds the $10,000 aggregate limit. In order to facilitate future
purchases, staff recommends an increase to the aggregate amount.
22J-1
Contract Award for Backhoe Loader Tractor
October 2, 2006
Page 2
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641) for $85,548.11; and Equipment Maintenance
Garage Operation Operating Material & Supplies account (account no. 75-111-
6391) in the amount of $10,000.
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4' Francisco Gutierrez
Executive Director
Finance and Management Services AgenCYV
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FG/KM/06-146.2:uc
22J-2