HomeMy WebLinkAbout22J - TONER CARTRIDGES
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
OCTOBER 16, 2006
TITLE:
CONTRACT AMEND AND AWARD FOR
PURCHASE OF TONER CARTRIDGES
(SPEC. NO. 06-135)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2M Reading
o Implementing Resolution
o Set Public Hearing For
aA7.t2
CITY MANAGER
CONTINUED TO
........
FILE NUMBER
RECOMMENDED ACTION
1 . Amend the
cartridges
$116,000.
contract to Corporate Express Imaging for computer
and supplies by $10,000 for a total amount not to exceed
2. Reject the bids from Cartridge World and Lasercycle USA, as
nonresponsive to the specification.
3. Award a contract to Software House International for the purchase of
toner cartridges, diskettes, and zip disks for a two-year period, with
provision for two, one-year renewals in the amount of $79,730.55.
DISCUSSION
The Central Stores section of Finance and Management Services Agency
provides computer cartridges, diskettes, and zip disks as necessary to
maintain the needs of various departments throughout the City. The contract
for computer cartridges, diskettes and zip disks is designed to provide
quality products at a significant savings based on quantity pricing.
The notice inviting bids was
and bids were solicited.
received is as follows:
advertised on August 30 and September 1, 2006,
A summary of the bid invitations and bids
29 Invitations For Bid mailed
12 Bids received
Bids were received, opened on September 13, 2006, and evaluated (Exhibit
1) . The bid from Cartridge World and Lasercycle was considered
nonresponsive as they contained substitute remanufactured cartridges
instead of the OEM Hewlet t Packard cartridges. The bid received from
Software House International is responsive to the specifications and meets
the City's requirements.
22J-1
Contract Amend and Award for Toner Cartridges
October 16, 2006
Page 2
proj ected usage has been recalculated for the current contract. Based on
the increased usage of computer equipment supplies, an amendment to the
contract is necessary for Corporate Express Imaging to allow for
uninterrupted service during the bidding process.
FISCAL IMPACT
Funds are available in the various departmental Operating Material &
Supplies accounts (object code 6391).
'::\-N'\~~'~n ~.~.
~Francisco Gutierrez
Executive Director
Finance and Management Services AgenC~
FG/SH/06-135.2:uc
22J-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR COMPUTER CARTRIDGES
(SPEC.. NO. 06-135)
Vendor: Software House
International
Location: Garden Grove
Comlink Lasercare
FKM/Toshiba
Business Solutions
Irvine
Carlsbad
Terms: Net 30
Net 30
Net 30
Subtotal: $73,995.90
$81,869.05
$82,612.55
6,402.47
None
$89,015.02
Sales Tax: 5,734.65
Discount: None
Total: $79,730.55
6,334.85
None
$88,213.90
Vendor:
P.O. Express
Corporate Express
Imaging
poway
Office Depot, Inc.
Location: Garland, TX
Signal Hill
Terms:
Net 30
Net 30
Net 30
Subtotal: $83,142.00
$85,703.94
$86,307.33
6,688.82
None
Sales Tax: 6,443.50
Discount: None
6,642.06
None
Total:
$89,585.50
$92,346.00
$92,996.15
Vendor:
Varitek, Inc.
ASAP Software
Sehi Computer Prod.
Location: Anaheim
Buffalo Grove, II
San Clemente
Terms:
Net 30
Net 30
Net 30
Discount: None
None
None
Subtotal: $89,270.50
Sales Tax: 6,918.46
$90,016.50
6,976.28
$92,773.75
7,189.97
Total:
$96,188.96
$96,992.78
$99,963.72
Vendor:
Coast to Coast
Location: Irvine
Terms:
Net 30
Discount: None
Subtotal: $103,783.75
Sales Tax: 8,043.24
Total:
$111,826.99
Bids from Cartridgewor1d and Lasercyc1e USA do not meet specifications and
considered non-responsive.
EXHIBIT 1
22J-3
22J-4