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Home My WebLink About11-17-1997MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA NOVEMBER 17, 1997 At 6:00 p.m. in the Council Chambers, 22 Civic Center Plaza, Assistant Clerk of the Council William Z. Navaja announced the City Council would meet at the Southwest Senior Center for a Work Study Session and declared the City Council meeting adjourned to the Southwest Senior Center, 2201 W. McFadden Avenue. CALLED TO ORDER 6:17 P.M. SOUTHWEST SENIOR CENTER 2201 W. McFADDEN AVENUE SANTA ANA CALIFORNIA ATTENDANCE COUNCILMEMBERS present: MIGUEL A. PULIDO, Mayor ROBERT L. RICHARDSON, Mayor Pro Tern (6:34 p.m.) TONY ESPINOZA (6:37 p.m.) BRETT FRANKLIN TOM LUTZ PATRICIA A. McGUIGAN TED K MORENO Absent: NONE STAFF present: DAVID N. REAM, City Manager JOSEPH W. FLETCHER, City Attorney JANICE C. GUY, Clerk of the Council PLEDGE OF ALLEGIANCE CITY COUNCIL MINUTES 325 NOVEMBER 17, 1997 APPROPRIATION ADJUSTMENTS 20.A. APPROPRIATION ADJUSTMENT 98-057 - SANTIAGO PARK PLAYGROUND RENOVATION (PROJ 6329) Motion: 1. Award bid in accordance with Request for Council Action. SANTIAGO PARK PLAYGROUND RENOVATION - To Bill Theo Construction for the Base Bid and Add-on alternate Nos. 1 and 2 in the estimated amount of $108,539.00 with a total estimated construction cost of $133,120.00 - Public Works Agency PROJ 6329 2. Approve appropriation adjustment. (Requires five affirmative votes..) Recognizing $50,000.00 of County Urban Parks grant funds and appropriating same for the Santiago Playground Renovation Project - Finance and Management Services FILE PROJ MOTION: Franklin SECOND: Lutz VOTE: AYES: Franklin, Lutz, McGuigan, Pulido NOES: None ABSENT: Espinoza, Richardson NON-VOTE: Moreno Note: Since five votes are required for approval of an appropriation adjustment, only the Bid Awardwas approved. See December 1, 1997Minutes for subsequent action on Appropriation Adjustment 98-057. PROJECTS - MAINTENANCE, REHABILITATION, IMPROVEMENT, CONSTRUCTION OR CHANGE ORDERS FOR PUBLIC FACILITIES 23.A. CITY HALL TENANT IMPROVEMENTS - Community Development Agency Motion: Reject all bids. ASBESTOS ABATEMENT - 2"a AND 3ra FLOORS - PROJ 7129A TENANT IMPROVEMENTS - 2na AND 3ra FLOORS - PROJ 7129B TENANT IMPROVEMENTS - 2ha, 3fa, AND 6th FLOORS - PROJ 7129C MOTION: Lutz SECOND: Franklin CITY COUNCIL MINUTES 326 NOVEMBER 17, 1997 VOTE: AYES: Franklin, Lutz, McGuigan, Pulido NOES: None ABSENT: Espinoza, Richardson NON-VOTE: Moreno AGREEMENTS 25.A. LEASE OF OFFICE SPACE - REGIONAL TRANSPORTATION CENTER Motion: Authorize the City Attorney to prepare and Mayor and Clerk of the Council to execute agreement. LEASE OF OFFICE SPACE - REGIONAL TRANSPORTATION CENTER - With County of Orange for its Greater Avenues for Independence (GAIN) program for a five-year period in the monthly amount of $7,307.10 with rent adjustments in the second and fourth years according to the Consumer Price Index - Community Development Agency AGMT 97-135 MOTION: McGuigan SECOND: Franklin Councilmember Moreno requested that Item 25.A. be postponed until the end of the meeting, Substitute Motion: Defer item to follow Work Study B. item (City Hall Renovation ProjecO. See Minutes page 330. MOTION: Franklin SECOND: Pulido VOTE: AYES: Franklin, Lutz, McGuigan,' Pulido NOES: None ABSENT: Espinoza, Richardson NON-VOTE: Moreno CITY COUNCIL MINUTES 327 NOVEMBER 17, 1997 RESOLUTIONS 55.A. POSITION ALLOCATION - CITY MANAGER'S OFFICE Motion: Adopt resolution. RESOLUTION 97-053 - A resolution of the City Council of the City of Santa Aha to amend the current annual budget to add one Executive Secretary (UC) position - Personnel Services MOTION: McGuigan VOTE: AYES: NOES: ABSENT: SECOND: Lutz Franklin, Lutz, McGuigan, Pulido None Espinoza, Richardson NON-VOTE: Moreno F~ECA WORK STUDY SESSION W.S.A. 1997 AND 1998 LEGISLATIVE PROGRAM REPORT - JILL ARTHUR Assistant to the City Manager Jill Arthur indicated her presentation would cover the City's Intergovernmental Relations Program and provide a status report on each Program element. Arthur outlined grant monies received for major developments and infrastructure projects such as the Discovery Science Center, Ronald Reagan Federal Courthouse and Bristol Street Widening. She enumerated federal, state and county grants awarded to such programs such as "Weed and Seed," COPS (Community Oriented Policing Program), Americorps, W.O.R.K Center, and various park sites. She also discussed impacts of the Small Business Administration Santa Ana office, the Enterprise Zone, and the upcoming 2000 Federal Census on City revenues. Arthur then commented on State legislative decisions in 1997, noted Santa Ana had received approximately $44 million in local, state and federal grant and entitlement revenue in 1997, and briefed the Council on the state and federal legislative issues the City would be tracking in 1998. She concluded by explaining the City's effectiveness in securing grant funds was greatly enhanced by its partnerships with organizations such as the League of California Cities, the Orange County Transit Authority and the 10 Largest California Cities Group; and responded to questions. Councilmembers asked Arthur about the status of several issues such as "overcrowding" and the future for Enterprise Zones and identified the following for further discussion: - a renewed effort relative to "overcrowding" legislation; - total financial impacts of the federal courthouse; CITY COUNCIL MINUTES 328 NOVEMBER 17, 1997 - analysis of leased space in downtown Santa Ana; - drug court status; - funding sources for the IDEA Center (to be located in the YMCA building); and - City of Pasadena's ban on overnight parking. Mayor Pulido thanked Arthur for her excellent and comprehensive presentation. RECESS - 7:17 P.M.-7:34 P.M. W.S.B. CITY HALL RENOVATION PROJECT Roger Torriero from Crdffith Realty briefed the Council on the status of the City Hall renovation project. He opined re-use of the old Police Building was infeasible because the building which had been built in the 1950's was structurally unsound, small (38,000 square feet), and contained asbestos, hydrocarbon and lead hazards. He indicated a new building with a "l-stop shop" for development customers could be constructed and paid for using the City's current rent payments to house employees in downtown Santa Ana. Ernesto Vasquez and Steve Gaffney from McLarand, Vasquez & Partners showed the Council a model of the proposed replacement building. Vasquez noted the 4-story glass-facade facility would contain 32,000 square feet on the ground floor and 72,000 square feet in total, provide better handicapped access to City Hall, and establish a City presence on Ross Street. Torriero cited benefits of a "l-stop shop," stating such a design was more business friendly, allowed for faster collection of revenues, increased staff productivity and permitted better management accountability and efficiency. He also noted demolition of the old building would remove the existing hazardous conditions. Finance and Management Services Executive Director Rod Coloma explained the project would allow the City to convert a liability (rent) to an asset (ownership) and provided the Council with a "Summary Analysis of Beneficial Fiscal Impact." Coloma further explained the $11.7 million project cost could be funded by issuing Santa Ana Financing Authority tax exempt Certificates of Participation, with repayment over a 30-year period at the rate of $885,000 annually (amount of current rent payments). He also noted current interest rates were very favorable, and that approval of the bond issuance was scheduled for Authority approval on December 15, 1997. Torriero, Vasquez and Coloma responded to Councilmembers' questions regarding the project. Councilmembers identified the following issues for further investigation by staff: - possible purchase of the Otis and Spurgeon buildings; - analysis of projected maintenance costs; - conversion of Civic Center underground parking area to office use; - liability of the existing building hazards and remediation costs; - relating the proposed building to downtown Santa Ana; CITY COUNCIL MINUTES 329 NOVEMBER 17, 1997 - quantification of financial impacts and efficiencies of a "l-stop" operation; and - investigation of office space currently available on the rental market City Manager David Ream thanked all involved, particularly the City's principal staffliaison, Public Works Agency Senior Civil Engineer Souri Amirani, for their efforts on the project to date, 25.A. Motion: LEASE OF OFFICE SPACE - (DEFERRED ITEM) Authorize the City Attorney to prepare andMayor and Clerk of the Council to execute agreement. LEASE OF OFFICE SPACE - REGIONAL TRANSPORTATION CENTER - With County of Orange for its Greater Avenues for Independence (GAIN) program for a five-year period in the monthly amount of $7,307.10 with rent adjustments in the second and fourth years according to the Consumer Price Index - Community Development Agency AGMT 97-135 MOTION: Richardson SECOND: Lutz VOTE: AYES: Franklin, Lutz, McGuigan, Pulido, Richardson NOES: None ABSENT: None NON-VOTE: Espinoza, Moreno CLOSED SESSION - 9:08 P.M. - 9:40 P.M. The Brown Act permits the City Council to discuss certain matters without members of the public present, provided the items to be discussed are posted 72 hours prior to the City Council meeting. The following items were received for the November 17, 1997 Closed Session. 95.A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Government Code Section 54956.9(a) Tocher v. City of Santa Aha Case No. CV095224 Susan Berenschot v. City of Santa Ana WCAB No. AHM0054762 Claim No. 96-TPS0007 CITY COUNCIL MINUTES 330 NOVEMBER 17, 1997 95.B. Maria Elena Diaz v. City of Santa Ana Case No. 77-72-95 Claim No. 97-206 CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6 Agency Negotiator: Kathy Romero Police Management Association CLOSED SESSION REPORT Motion: Approve settlement. Susan Berenschot v. City of Santa Ana WCAB No. AHM0054762 Claim No. 96oTPS0007, compromise and release in the amount of $37,500.00 MOTION: McGuigan VOTE: AYES: NOES: ABSENT: None SECOND: Franklin Franklin, Lutz, McGuigan, Pulido, Richardson None NON-VOTE: Espinoza, Moreno ADJOURNi~dENT - 9:41 P.M. CITY COUNCIL MINUTES 331 NOVEMBER 17, 1997