HomeMy WebLinkAbout22K - PHOTOGRAPHIC LAB SUPPLIES
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
NOVEMBER 20, 2006
TITLE:
APPROVED
CONTRACT RENEWAL AND CONTRACTS
AWARD FOR PHOTOGRAPHIC LAB
SUPPLIES
(SPEC. NOS. 03-088 & 06-149)
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
~~
U ~.~
CIT MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Renew the contract with Graphic Distributors for a one-year period in
the annual amount not to exceed $44,282.
2. Award contracts for photographic supplies for a two-year period, with
provision for two, one-year renewals in the annual amount as follows:
Catagories:
C,D
Bidder: Location: Amount:
Samy's Camera Los Angeles $11,528
Linear Systems Rancho Cucamongo $10,100
Corporate Express Imaging poway $9,365
Software House International Garden Grove $2,040
A,F
B
E
DISCUSSION
On November 17, 2003, the City Council awarded a contract to Graphic
Distributors for photographic supplies, with provision for two, one-year
renewals. Although the majority of the Police photographic laboratory has
been converted to digital, equipment utilizing photographic film and paper
is still in use. Additionally, in order to guarantee that pictures have
not been altered, the Public Works Agency uses Polaroid cameras and film to
document graffiti throughout the City. Therefore, staff recommends the
final renewal on this contract.
Under the Homeland Security Grant the Police Department photographic
laboratory received digital cameras, computers, servers, and printers.
Digital images are downloaded to printers and copied into a jukebox. This
process allows multiple copies of images to be stored. The images are
either printed from four different printers or are written to a CD for
distribution. The new contracts will provide supplies to support the new
equipment in the photo lab.
22K-1
Contract Award for Photographic Lab Supplies
November 20, 2006
Page 2
The notice inviting bids was advertised on October 22 and 25, 2006, and
bids were solicited. A summery of the bid invitations and bids received is
as follows:
15 Invitation For Bid mailed
3 Invitation for Bid mailed to Santa Ana vendors
7 Bids Received
1 Bid Received from a Santa Ana vendor
Bids were received, opened on October 11, 2006, and evaluated (Exhibit 1).
The bids received from the recommended vendors are responsive to the
specifications and meet the City requirements. Staff contacted the two
Santa Ana firms that did not bid. They stated that they could not provide
the items specified.
FISCAL' IMPACT
Funds are available in the Police Criminal Unit Operating Material Supplies
Account (account no. 11-344-6391)
APPROVED AS TO FUNDS AND ACCOUNTS:
2~k-
Paul M .' Walters
Chief of Police
':\-~~~~'\. "0-\;, ~") ~': ^ ;
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
PMW/SH/06-149RF.7:uc
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