HomeMy WebLinkAbout25E - FIRE ALARM SYSTEM
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
DECEMBER 18, 2006
TITLE:
AGREEMENT FOR PREVENTIVE
MAINTENANCE AND REPAIR OF THE
FIRE ALARM SYSTEM AT THE POLICE
ADMINISTRATION AND HOLDING
FACILITY
APPROVED
o As Recommended
o As Amended
o Ordinance on 1S\ Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
f)J!? t2~
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Siemens Building
Technologies for the maintenance and repair of the fire alarm system at the
Police Administration and Holding facility for one year, with provision for
two, one-year renewals, in an annual amount not to exceed $32,960.
DISCUSSION
The Police Administration and Holding facility is equipped with a
sophisticated fire monitoring and alarm system that protects the property
and personnel who work and visit the facility. The agreement provides for
annual maintenance and repair of the system, which includes materials,
skilled labor, technical supervision, tools, supplies, and testing
equipment. In addition, statutory inspections will be performed in order to
maintain the fire alarm system in first class operating condition. The
inspections will ensure operation of the system that meets all applicable
laws and regulations.
On October 31, 2006, requests for proposal were mailed to six vendors. On
November 21, 2006 two proposals were received, (one vendor declined the
invitation, and three did not reply to the proposal). The proposal from
Siemens Building Technologies was responsive to the specifications and
meets the City requirements. The contract includes the replacement of parts
up to $500 i a contingency of $10,000 is included for the replacement of
parts valued greater than $500.
25E-1
Agreement for Fire System Maintenance
December 18, 2006
Page 2.
FISCAL IMPACT
Funds are available in Police Maintenance Other Contractual Services
account (account no. 11-350-6291)
~wS~
Paul M. Walters
Chief of Police
PMW/MGhizzi/Agr.Dec.18,06.7:uc
25E-2
APPROVED AS TO FUNDS AND ACCOUNTS:
't(\~~~ \S>J: .l) ~.~~
?~ Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agenc~~