HomeMy WebLinkAbout22C - LIBRARY CATALOGING
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
JANUARY 2, 2007
TITLE:
CONTRACTS AWARD FOR LIBRARY
CATALOGING AND PURCHASE OF
BOOKS AND MATERIALS
(".c.~'-"'~
C~NAGER
APPROVED
D As Recommended
D As Amended
D Ordinance on 1" Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for library cataloging and purchase of books and materials
for a one-year period with provision for four, one-year renewals in the
annual amounts as follows:
Vender:
Location:
Amount:
Brodart Co.
Ingram Library
Services Inc.
Williamsport, PA
La Vergne, TN
$ 540,000
$ 40,000
DISCUSSION
The Library provides adult and youth programs to 134,000 patrons annually.
Approximately 40,000 books and materials are purchased yearly including a
Spanish concentration of 25 percent. All books and AV materials purchased
are cataloged into the Library database and prepped with bar codes and
covers prior to placement on the shelves.
On November 17, 2006, requests for proposal were mailed to six vendors. On
November 28, 2006, four proposals were received. Each proposal was
evaluated independently. Criteria for evaluation included seven specific
items, such as: percentage of available Spanish material, detailed outline
of cataloging process including cost, clarity of provided information,
pricing on books and materials, and references. Proposals for Library
cataloging and the purchase of books and materials were evaluated and the
ratings are as follows:
Vendor:
Location:
Rating:
Brodart Co.
Ingram Library Services, Inc.
Baker & Taylor
BWI
Williamsport, PA
La Vergne, TN
Charlotte, NC
Lexington, KY
93
88
78
55
22C-1
Contracts Award for Library Cataloging and Book Purchases
January 2, 2007
Page 2
Brodart Co . received the highest score with Ingram Library Services Inc.,
tallied as number two and recommended as a secondary vendor. Both vendors
are responsive to the specification and meet the City's requirements.
FISCAL IMPACT
Funds are available in the Technology & Support Services Operating
Materials & Supplies Other Contractual Services accounts (account nos. 11-
216-6391 and 11-216-6291); Adult & Youth Services Books Records Video
accounts (account nos. 11-212-6651 and 11-213-6651); and Adult & Youth
Services Operating Materials & Supplies accounts (account nos. 11-212-6391
and 11-213-6391) .
APPROVED AS TO FUND AND ACCOUNTS:
;l!~
Rob RicKard
Library Director
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c)s Francisco G~tierrez fJ
Executlve Dlrector
Finance & Mgmt. Services Agency
RRjKMj06-167.4:uc
22C-2