HomeMy WebLinkAbout25C - ELEVATOR MAINTENANCE
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JANUARY 2, 2007
TITLE:
AGREEMENT WITH OTIS ELEVATOR
COMPANY FOR PREVENTJ:VE ELEVATOR
MAINTENANCE AT THE POLICE
ADMJ:NISTRATION AND HOLDING
FACUu"A76Z
CITY MANAGER
APPROVED
D As Recommended
D As Amended
D Ordinance on 1" Reading
D Ordinance on 20d Reading
D Implementing Resolution
D Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with Otis Elevators
for preventive maintenance for a two-year period with options for two
one-year renewals, in the annual amount not to exceed $59,928.
DISCUSSION
The Santa Ana Police Administration and Holding Facility was completed in
1996. The facility operates eleven elevators in a 24-hour 7-days-a-week
environment. Regular preventive maintenance and periodical testing is
necessary to keep all elevators operational. The service contracted for
includes: regular lubrication, adjustment and replacement of all major
and minor parts, prompt and efficient repair of elevator trouble, rewind
burned motors and replacement of electric coils. The agreement meets City
of Santa Ana contractual requirements.
On December 4, 2006, requests for proposal were mailed to four vendors.
On December 12, 2006, two proposals were received and evaluated for
technical expertise, strength of the firm, proposal completeness,
references submitted and labor cost. The proposal from Otis Elevator,
the current service provider and the vendor who submitted the proposal
with the lowest labor cost, was responsive and meets the City's
requirements. A contingency of $12,000 is included for responding to
state-mandated adjustments and unforeseeable repair costs.
25C-1
Agreement for Preventive Elevator
JANUARY 2, 2007
Page L
FISCAL IMPACT
Funds are available In the Building Maintenance Other Contractual
Services account (account no. 11-350-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
'\-(\(\,~-\\--"l'. ) ~.~
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
Agency f
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PMW/MGhizzi/Agrl-2-2007:uc
25C-2