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Home My WebLink About FULL PACKET_2007-01-02REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 2, 2007 TITLE: DESTRUCTION OF OBSOLETE CITY RECORDS APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s` Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For_ IriK , aLr!~~~c+~--- CITY MANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Approve the requests for the destruction of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006-045. DISCUSSION On July 3, 2006, the City Council approved a resolution outlining the records retention schedule for the agencies, departments, and offices of the City. City records are governed by the Public Records Act which provides the time in which records need to be kept. The Citywide Records Team compiled the Citywide Records Retention Schedule which sets forth the retention period for a particular record. The Municipal Code requires that the destruction of a City record be approved by the City Attorney. In accordance with Section SB of the Citywide Records Retention Schedule Resolution, the City Attorney has approved the list of records proposed for destruction from the departments as outlined in the attached documents. FISCAL IMPACT There is no fiscal impact associated with this item. 19C-1 MEMORANDUM To: Laura Sheedy, Assistant City Attorney City Attorney's Office From: Mark Lawrence, Assistant to the City Manager Date: November 1, 2006 Re: REQUEST FOR DESTRUCTION OF RECORDS The City Manager's Office requests your consent to destroy city records on the attached listing, in accordance with the retention schedule outlined in City Council Resolution 2006-045. Thank you. 19C-2 CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE CITY MANAGER'S OFFICE 2006 RECORD RECORD RECORD EXPIRATION CATEGORY SERIES DESCRIPTION DATES Chronological Files Staff Memoranda and Correspondence Nov. 1, 2004 and prior Correspondence/ Nov. 1, 2004 Chronological Files Councilmember Self-explanatory and prior Council Requests Mayor Inquiries processed for Mayor Nov. 1, 2004 and prior Wards 1 through 6 Inquiries processed for Councilmembers Nov 1, 2004 and prior Correspondence General Correspondence Self-explanatory Nov. 1, 2004 and prior Staff Inquiries processed for Staff Nov. 1, 2004 and prior Monthly Status City Manager Self-explanatory Nov 1, 2004 Reports and prior Payroll Records Council/Staff Self-explanatory Nov 1, 2004 and prior Nov. 1, 2004 Travel Folders Council/Staff Self-explanatory and prior APPRO CONSENT: G'u, // ~G~/~ ;/off _t~-G-o6 David N. Ream Date s ph W. Fletcher Date City Manager i Attorney RECORDS DESTROYED: vowme in Cubic Feet Weight in Pounds AUDITED BY: Mark Lawrence Date Assistant to the City Manager 19C-3 MEMORANDUM To: Laura Sheedy, Assistant City Attorney City Attorney's Office From: Mark Lawrence, Executive Assistant to the City Manager Date: December 7, 2006 Re: REQUEST FOR DESTRUCTION OF RECORDS The City Manager's Office requests your consent to destroy city records on the attached listing, in accordance with the retention schedule outlined in City Council Resolution 2006-045. Thank you. 19C-4 r CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE CITY MANAGER'S OFFICE 2006 RECORD RECORD RECORD EXPIRATION CATEGORY SERIES DESCRIPTION DATES Chronological Files Staff Memoranda and Correspondence Dec. 1, 2004 and prior Correspondence/ Dec. 1, 2004 Chronological Files Councilmember Self-explanatory and prior Council Requests Mayor Inquiries processed for Mayor Dec. 1, 2004 and prior Wards 1 through 6 Inquiries processed for Councilmembers Dec. 1, 2004 and prior Correspondence General Correspondence Self-explanatory Dec. 1, 2004 and prior Staff Inquiries processed for Staff Dec. 1, 2004 and prior Monthly Status City Manager Self-explanatory Dec. 1, 2004 Reports and prior Payroll Records Council/Staff Self-explanatory Dec. 1, 2004 and prior Dec. 1, 2004 Travel Folders Council/Staff Self-explanatory and prior APPROVE: Davi Nd Ream Date ~ City Manager RECORDS DESTROYED: Volume in Cubic Feet Weight in Pounds CONSENT: z iz /cry Jos p .Fletcher Date City Attorney AUDITED BY: Mark Lawrence Date Assistant to the City Manager 19C-5 'MEMORANDUM ~~ Laura Sheedy, Asst. City Attorney Qa°"°°° ls~ To: Date: Fire Marshal From: Subject: REQUEST FOR DESTRUCTION OF RECORDS December 5, 2006 The Santa Ana Fire Department requests your consent to destroy City records on the attached listing, in accordance with the retention schedule outlined in City Council Resolution 2006-045. Thank you. ~~~ Lori Smith for V:\Support5[afflRecords Retention\2006\December2006tnvestigations.doc a~, 19C-6 CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE FIRE DEPARTMENT 2006 RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD DATES Arson Investigations Structure January 1991 through December 2002 Arson Case Assignments Case Assignment January 1991 Logs through December 2002 APPROVE: ,~~ ;~- David N. Ream Date City Manager CONSENT: J seph W. etcher Date City Attorney RECORDS DESTROYED: 10 Number of Boxes AUDITED BY: Lori Smith Date Fire Marshal V:\SupportStaft\Records Retention\2006~December20061nvestigations.doc 19C-7 Memo Ta Laura Sheedy, Assistant City Attorney Frorrc Yolanda Pena, Police Investigative Specialist CC: Chief Paul Walters, Cmdr. Hank Couisine, Sgt Don Bray Dates December 5, 2006 Re: REQUEST FOR DESTRUCTION OF RECORDS The Special Investigations Division of the Police Department requests your consent to destroy City records on ttre attached listing, in accordance with the retention schedule outlined in City Council Resolution 2006-045. Thank you U ~~~~ YOLANDA PENA Special Investigations/Vice 19C-8 CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE POLICE DEPARTMENT 2007 RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES APPLICATION PERMITS Bingo A~plicant background investigation. Application forms, permits, le ers of agproval/denial, inspection reports and miscellaneous 2003 and Prior correspon ence EscorUBureau 2003 and Prior Introductory 2003 and Service Prior Massage 2003 and Technician Prior Peep Show 2003 and Prior PREPARED BY: Yol nda Pena Date Police Investigative Specialist CONSENT BY: ~~--~ (Z ~, C, 1, Paul M. Walters Date Chief of Police RECORDS DESTROYED: S~ X Number of Boxes 2 APPROVED BY: /~ /i-o6 o eph Fletcher Date ty Attorney 19C-9 19C-10 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACTS RENEWAL FOR LOCKSMITH SERVICES (SPEC. NO. 03-095) ~/ ~-Lc..--~-- CI Y MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~' Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contracts for locksmith services for a one-year period in a total annual aggregate amount not to exceed $60,000 with: Vendor: Location: Civic Center Lock and Safe Santa Ana Hill's Bros. Lock & Safe, Inc. Garden Grove DISCUSSION The City maintains in excess of 50 buildings including Fire stations, recreation and senior centers, park restrooms, and libraries, as well as City Hall and the Corporate Yard. In addition, the Fleet Maintenance Division maintains in excess of 800 vehicles. Locksmith services are required at times by all City departments for the purposes of replacing and repairing locks, creating new vehicle keys, and changing safe combinations. On December 15, 2003, the City Council award. Lock and Safe and Hill's Bros. Lock & Safe, with provision for two, one-year renewals. satisfactorily during the past contract period contract without an increase in pricing. renewal of the contract. =_d contracts to Civic Center Inc. for a two-year period, The vendors have performed and have agreed to renew the Staff recommends the final 22A-1 Contracts Renewal for Locksmith Services January 2, 2007 Page 2 FISCAL IMPACT Funds are available in the various departmental accounts for Maintenance & Repair of Buildings & Grounds accounts (object code 6261). ~c~Ctcc.~ ~ ~.Ca . ~ . Francisco Gutierrez Executive Director Finance and Management Services Agency FG/BP/03-095RF.2:uc 22A-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACT RENEWAL FOR WEEKEND AND HOLIDAY GRAFFITI REMOVAL (SPEC. NO. 04-132) . ~~----- CIT MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s' Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Graffiti Protective Coatings, Inc., for weekend and holiday graffiti removal for a one-year period, in an annual amount not to exceed $100,000. DISCUSSION The Public Works Agency's Maintenance Division is responsible for weekday graffiti removal. Staff determined that it was not cost-effective to have City employees perform weekend and holiday graffiti removal. In 1999, in response to requests generated through the City's graffiti hot-line, the City began contracting for weekend and holiday graffiti removal to expand the operation to seven days a week. Last year, the contractor removed 527,100 square feet of graffiti during 9,308 stops made by the weekend and holiday graffiti abatement crews. Graffiti is removed in 24 hours or less, based on requests received from City staff and from residents through the City's graffiti hot-line telephone number. On November 15, 2004, the City Council awarded a contract to Graffiti Protective Coatings, Inc., for a one-year period with provision for four, one-year renewals. The vendor has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the second renewal of the contract. FISCAL IMPACT (a J are availa in the Public Works Environmental Sanitation Activity Zt no. 68- 32- 291). ~s G. Ross ~utive Director is Works Agency APPROVED AS TO \~FQUNDS AND ACCOUNTS: ~~riOw~\r., )\.~ Francisco Gutierrez ~~ Executive Director Finance & Mgmt. Services Agency JGR/WO/04-132.R.9:uc 2 2 B '1 22B-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACTS AWARD FOR LIBRARY CATALOGING AND PURCHASE OF BOOKS AND MATERIALS (SPEC. NO 06-167) C TY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s' Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Award contracts for library cataloging and purchase of books and materials for a one-year period with provision for four, one-year renewals in the annual amounts as follows: Vender: Location: Amount: Brodart Co. Ingram Library Services Inc. DISCUSSION Williamsport, PA La Vergne, TN $ 540,000 $ 40,000 The Library provides adult and youth programs to 134,000 patrons annually. Approximately 40,000 books and materials are purchased yearly including a Spanish concentration of 25 percent. All books and AV materials purchased are cataloged into the Library database and prepped with bar codes and covers prior to placement on the shelves. On November 17, 2006, requests for proposal were mailed to six vendors. On November 28, 2006, four proposals were received. Each proposal was evaluated independently. Criteria for evaluation included seven specific items, such as: percentage of available Spanish material, detailed outline of cataloging process including cost, clarity of provided information, pricing on books and materials, and references. Proposals for Library cataloging and the purchase of books and materials were evaluated and the ratings are as follows: Vendor: Location: Rating: Brodart Co. Williamsport, PA 93 Ingram Library Services, Inc. La Vergne, TN 88 Baker & Taylor Charlotte, NC 78 BWI Lexington, KY 55 22C-1 Contracts Award for Library Cataloging and Book Purchases January 2, 2007 Page 2 Brodart Co. received the highest score with Ingram Library Services Inc., tallied as number two and recommended as a secondary vendor. Both vendors are responsive to the specification and meet the City's requirements. FISCAL IMPACT Funds are available in the Technology & Support Services Operating Materials & Supplies Other Contractual Services accounts (account nos. 11- 216-6391 and 11-216-6291); Adult & Youth Services Books Records Video accounts (account nos. 11-212-6651 and 11-213-6651); and Adult & Youth Services Operating Materials & Supplies accounts (account nos. 11-212-6391 and 11-213-6391). APPROVED AS TO FUND AND ACCOUNTS: ~~jt~~ 1 /~ Ro Ric and Library Director RR/KM/06-167.4:uc 1, ~~~nn~c sor . , , L/p Francisco Gutierrez ~~ Executive Director Finance & Mgmt. Services Agency 22C-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACT AWARD FOR FIRE DOOR (SPEC. NO. 06-176) CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s' Reading ^ Ordinance on 2ntl Reading ^ Implementing Resolution ^ Set Public Hearing For ~i~`'T.!/ ~I CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION 1. Reject the bids from West Coast Door, Inc. and Overhead Door Systems, Inc. as nonresponsive. 2. Award a contract to Commercial Door of Orange County, Inc. for a fire door in an amount not to exceed $20,000 The City maintains fire alarm systems throughout all its facilities. Recently, the City replaced and upgraded the City Hall fire detection panel. Although not required, the Ross Annex building was identified for installation of a fire notification system to alert employees and the public of any fire emergency. The installation of a fire resistant door will complete the project. In the event of a fire in either the City Hall or Ross Annex, the door will close automatically, preventing the fire from migrating between buildings. The door will provide 3 hours of protection, saving lives and property. The notice inviting bids was advertised on November 13 and 15, 2006, and bids were solicited. A summary of the bid invitations and bids received is as follows: 8 Invitations For Bid mailed 1 Bid mailed to Santa Ana vendor 3 Bids received 1 Bid received from a Santa Ana Vendor Bids were received and opened on December 7, 2006. The bids received from West Coast Door, Inc. and Overhead Door Systems, Inc. excluded structural work required in the specification and is therefore nonresponsive. Commercial Door of Orange County, Inc., a Santa Ana vendor, is responsive 22D-1 Contract Award for Fire Door January 2, 2007 Page 2 to the specification and meets the City's requirements. To allow for unanticipated requirements, a 20 percent contingency has been included in the award amount. FISCAL IMPACT Funds are available in the Liability & Property Insurance Fund Other Personal Services account (account no. 80-180-6191). -y Francisco Gutierrez "N Executive Director Finance and Management Services Agency FG/BP/06-176.2:uc 22D-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACT AWARD FOR DIESEL FUEL (SPEC. NO. 06-191) .l.!«.~ - ITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1 ~~ Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to SC Fuels for the purchase of diesel fuel and petroleum products for a one-year period in the annual amount not to exceed $325,000. DISCUSSION The Fleet Division of Finance and Management Services Agency provides diesel and unleaded fuel at the City's Corporate Yard for all City gasoline and diesel operated vehicles. In addition to the underground fuel storage tanks at the Corporate Yard, tanks are located at the Police facility, and Fire Stations No. 1, 4, 5 and 6. The rising cost of fuel has impacted the purchase price of diesel fuel and petroleum products reflecting a 41 percent price increase in 2006. However, currently the diesel fuel price is the lowest it has been in 2006. Overall, the City has established a program to move its fleet to alternative fuels, where applicable. With the South Coast Air Quality Management District (AQMD) Ruling 1186.1 and 1196 in calendar year 2000, the City is also required to move from diesel engine vehicles to gasoline or alternative-fuel engines in the heavy-duty category, including street sweepers. Currently, eight of 11 street sweepers are CNG units with two more CNG units scheduled for delivery by year-end 2006. The final diesel street sweeper CNG replacement has been ordered with a delivery date of May 2007. Additionally, under the new Hybrid and Alternative Fuel Vehicle Acquisition Policy, ten hybrid vehicles were purchased in 2006, and added to the seven hybrid vehicles purchased in the preceding two years. The City has also implemented and is testing hydrogen as an alternative fuel. There are currently five hydrogen vehicles in the City's fleet. 22E-1 Contract Award for Diesel Fuel January 2, 2007 Page 2 Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. G.P. Resources, contracted with County of Orange for unleaded fuel, was awarded as a result of open, competitive bidding, and meets the City's requirements. The County of Orange has elected to extend the current contract for an additional one-year period. G.P. Resources has approved offering the City the same contract terms and conditions for a one-year extension on the City's diesel fuel contract. FISCAL IMPACT Funds are available in the Equipment Maintenance Garage Operation Gas & Diesel account (account no. 75-111-6382). The amount of the contract is estimated, as the actual expenditures will depend upon the requirements throughout the annual period. ~ ~~~~ ~ ,~1~ Francisco Gutierrez 7, Executive Director Finance and Management Services Agency FG/KM/06-191.2:uc 22E-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACT AWARD FOR LIBRARY MAGAZINE SUBSCRIPTION SERVICE (SPEC. NO. 06-192) CI Y MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1 s' Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Ebsco Subscription Services for library magazine subscription services for a three-year period in an amount not to exceed $45,000 annually. DISCUSSION The Santa Ana Library provides over 800 annual periodical subscriptions in the Young Adult, Adult, and Juvenile categories. The most economic way of handling a high number of subscriptions with varying expiration dates as well as specific requests for additional periodicals is to utilize a brokerage to order, track and expedite delivery. Ebsco Subscription Services is a sole source subscription service that carries over 4,000 Spanish language titles and information reports such as Bulletin of Serials Changes and Historical Price Analysis Report. On January 5, 2004, the City Council awarded a contract to Ebsco Subscription Services. Staff has conducted research and determined that Ebsco remains the sole source for Spanish language titles and recommends a new contract in order to prevent subscription gaps and maintain continuous magazine subscriptions. FISCAL IMPACT Funds are available in the various Library Adult Other Agency Services account (account no. 11-212-6251) and the Library Youth Services Book, Records, and Video account (account no. 11-213-6651). ,~~ ;/ ~ ~ ~c~~.e ~i~ s~ Rob R chard L,~ Francisco Gutierrez Library Director J Executive Director Finance & Mgmt. Services Agency RR/BP/06-192.4:uc 22F-1 22F-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACT AMENDMENT FOR TRANSMISSION AND GENERATOR REPAIRS (SPEC. NO. 06-193) O~~ ITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s` Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Amend the contract with Valley Power Systems, Inc., to increase the aggregate limit by $15,000 for vehicle Allison transmission and generator maintenance and repairs, in an annual amount not to exceed $25,000. The Fleet Maintenance Division of Finance and Management Services Agency is responsible for basic maintenance of all City-owned vehicles, including fire apparatus. Larger repairs, or those requiring specialized tools are contracted out including service on Allison transmissions. Valley Power Systems, Inc., is a local authorized Allison transmissions shop that offers warranty repairs as well as maintenance and overhaul service on large Allison engines. In addition, the division Valley Detroit Diesel Allison was consolidated under the name of Valley Power Systems in 2004. This action merged the Allison transmission repair section with the division Building Maintenance contracts to service generators at Fire Stations, City Hall, Corporate Yard and the Police Department. The recommended action will allow for uninterrupted service to both Fleet and Building Maintenance while bids are solicited for long-term contracts. FISCAL IMPACT Funds are available in the Equipment Maintenance Garage Operation Maintenance & Repair Machinery & Equipment account (account no. 75-111- 6281); and Finance/Management-Building Maintenance Other Contract Services account (account no. 73-105-6291). ~SS~4`S4ae-> . nk Francisco Gutierrez Gv~ '7` Executive Director f Finance and Management Services Agency FG/KM/06-193.2:uc ~~/~-_~ 22G-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACT AWARD FOR BOILER REPLACEMENT (SPEC. NO. 06-183) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~~ Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Adelphia, Inc., d/b/a/ Chandler's Air Conditioning and Refrigeration for boiler replacement in an amount not to exceed $24,000. DISCUSSION The Community Development Agency manages and operates The Depot at Santa Ana. The 47,000 square foot facility houses the Santa Ana W/O/R/K Center and serves over 9,000,000 commuters annually. The water boiler that provides heat and hot water to passengers and building tenants is over twenty years old and requires replacement. The contract will include removal of the existing boiler as well as installation and testing of the new unit. The notice inviting bids was advertised on December 4 and 6, 2006, and bids were solicited. A summary of the bid invitations and bids received is as follows: 3 Invitations For Bid mailed 1 Bid mailed to Santa Ana vendors 1 Bid received from a Santa Ana Vendor Bids were received and opened on December 18, 2006. The bid received from Chandler's Air Conditioning and Refrigeration, a Santa Ana vendor, is responsive to the specification and meets the City's requirements. To allow for unanticipated requirements, a ten percent contingency has been included in the award amount. 22H-1 Contract Award for Boiler January 2 2007 Page 2 FISCAL IMPACT Funds are available in the Downtown Maintenance Fund Other Contractual Services account (account no. 407-933-6291). APPROVED AS TO FUNDS & ACCOUNTS: _~ //~ / Steve Har ing Deputy City Manager for Development Services Francisco Gutierrez ~I~/~ Executive Director Finance & Mgmt. Services Agency SH/FG/BP/06-183.1:uc 22H-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: AGREEMENT FOR LEASED COPIER, MAINTENANCE AND SUPPLIES ( SPEC. NO. 06-194 ) Y MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s` Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement with Danka Office Imaging Company for the lease of a copier for a three-year period and for full maintenance and supplies in an annual amount not to exceed $11,000. DISCUSSION The Central Services section of the Finance and Management Services Agency provides departments with cost-saving, high-volume, in-house duplicating for items such as; letters, forms, drawings, agendas and minutes, and budget sheets and brochures. The service also includes stapling, hole drilling and binding, with a one-day delivery schedule. Central Services accepts requests for duplications in hard copy form or in an electronic version eliminating the requirement for departments to hand deliver originals. Historically, copiers were considered a capital purchase based upon budget consideration. Recently, staff explored the cost effectiveness of leasing copiers and determined several advantages. These included taking advantage of updating copier technology by establishing a three-year lease cycle and better cash flow management. The lease program will be established with the replacement of an existing color copier utilized by Central Services. The introduction of a color copier provided departments with the option to enhance their jobs with color for emphasis and clarity of information. Due to the lack of current available replacement parts from the manufacturer, the Toshiba color copier was approved for replacement in the current fiscal year. 25A-1 Agreement for Leased Copier, Maintenance and Supplies January 2, 2007 Page 2 The Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The County of Riverside's contract with Danka Office Imaging Company for a Canon C5180 color copier was awarded as a result of open, competitive bidding, and meets the City's requirements. FISCAL IMPACT Funds are available in the Finance & Management-Central Services Other Contractual Services account (account no. 71-176-6291) in the amount of $7,893.60; and Finance & Management-Central Services Maintenance & Repair Machinery & Equipment account (account no. 71-176-6281) in the annual amount of $3,106.40. T ~~~ ~, Francisco Gutierrez Executive Director Finance and Management Services Agencyl~,~ FG/KM/Agr06-194.2:uc 25A-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: AGREEMENT FOR AN INTEGRATED VOTING MANAGEMENT SYSTEM IN THE CITY COUNCIL CHAMBERS C TY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1" Reading ^ Ordinance on 2n° Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement with Granicus for the installation, purchase, and support of an integrated voting management system in the City Council Chambers in the amount of $100,000. DISCUSSION The current system in the Council Chambers for displaying member names, tracking speakers and recording votes is antiquated and does not interface well with the video broadcast of the City Council meetings. The viewing audience cannot adequately follow the proceedings of the meeting due to technical limitations. The proposed Granicus Voting System provides a comprehensive solution for managing council meetings and distributing live media content to support and enhance public meeting communications. This system will allow legislative votes to be recorded directly from the individual council member seats. The voting results will be displayed to the audience as a projected image and can be streamlined to the City's cabling system in real time. Staff is recommending a sole source agreement for this project with Granicus due to the company's industry leading technical expertise in the field and the future growth capabilities offered. This system can easily be upgraded to accommodate meetings of city commissions or other legislative bodies, agenda management, and digital video streaming. The cost includes software and hardware and a monthly maintenance fee. 25B-1 Integrated Voting Management System January 2, 2007 Page 2 FISCAL IMPACT Funds are appropriated in the Non-Departmental General Fund (account no.ll- 12-6291). FUNDS AND ACCOUNTS: APPROVED AS T O - // / , cam-., ~~`~`- ~ ni~.~.~cs~~ ~ j, ! ~~~~. _ Patric ia Healy Francisco Gutierrez Clerk of the Council Executive Director Finance & Mgmt. Services Agency 25B-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 2, 2007 TITLE: AGREEMENT WITH OTIS ELEVATOR COMPANY FOR PREVENTIVE ELEVATOR MAINTENANCE AT THE POLICE ADMINISTRATION AND HOLDING FACILITY CITY MANAGER APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~' Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with Otis Elevators for preventive maintenance for a two-year period with options for two one-year renewals, in the annual amount not to exceed $59,928. DISCUSSION The Santa Ana Police Administration and Holding Facility was completed in 1996. The facility operates eleven elevators in a 24-hour 7-days-a-week environment. Regular preventive maintenance and periodical testing is necessary to keep all elevators operational. The service contracted for includes: regular lubrication, adjustment and replacement of all major and minor parts, prompt and efficient repair of elevator trouble, rewind burned motors and replacement of electric coils. The agreement meets City of Santa Ana contractual requirements. On December 4, 2006, requests for proposal were mailed to four vendors. On December 12, 2006, two proposals were received and evaluated for technical expertise, strength of the firm, proposal completeness, references submitted and labor cost. The proposal from Otis Elevator, the current service provider and the vendor who submitted the proposal with the lowest labor cost, was responsive and meets the City's requirements. A contingency of $12,000 is included for responding to state-mandated adjustments and unforeseeable repair costs. 25C-1 Agreement for Preventive Elevator JANUARY 2, 2007 Page L FISCAL, IMPACT Funds are available in the Building Maintenance Other Contractual Services account (account no. 11-350-6291). APPROVED AS TO FUNDS AND ACCOUNTS: 1 Paul M. Walters Chief of Police PMW/MGhizzi/Agrl-2-2007:uc Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency ,~ ~~ 25C-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 2, 2007 TITLE: VARIANCE NO. 2006-14 TO VARY FROM THE SIGN CODE AND ALLOW AN ADDITIONAL WALL SIGN ON THE NORTH ELEVATION OF ORIGINAL MIKE'S RESTAURANT AT 100 SOUTH MAIN STREET - CARIBOU INDySTRIES, APPLICANT APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s' Reading ^ Ordinance on 2n° Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER CITY RECOMMENDED ACTION Receive and file the staff report approving Variance No. 2006-14 as conditioned and revocation of Variance No. 2004-07 (E) for the cabinet sign on the east elevation and Variance No. 2004-07 (F) for the painted wall sign on the west elevation. PLANNING COMMISSION ACTION On December 11, 2006, the Planning Commission approved Variance No. 2006- 14 as conditioned by a vote of 4:0 (Leo absent, Betancourt abstained) to allow an individual channel letter wall sign on the north elevation of Original Mike's Restaurant in the Specific Development No. 72 (SD-72) zoning district at 100 South Main Street. The Planning Commission added a condition of approval that requires all restoration of the building, specifically all holes in the brick that resulted from the installation of signage, be done per the Secretary of Interior Standards and that the Planning Division approve the restoration (Exhibit A). FISCAL IMPACT There is no fiscal impact associated with this action. ~" L "~ ~Ta M. Trevino Executive Director Planning & Building Agency VF:rb of \reports\va06-14.cc 31 A-1 REQUEST FOR Planning Commission Action PLANNING COMMISSION MEETING DATE: DECEMBER 11, 2006 TITLE: PUBLIC HEARING - FILED BY CARIBOU INDUSTRIES FOR VARIANCE NO. 2006-14 TO VARY FROM THE SIGN CODE AND ALLOW AN ADDITIONAL WALL SIGN ON THE NORTH ELEVATION OF ORIGINAL MIKE'S RESTAURANT AT 100 SOUTH MAIN STREET Prepared by Vince Fregoso _---~~ Executive Director RECOMMENDED ACTION PLANNING COMMISSION SECRETARY APPROVED ^ As Recommended ^ As Amended ^ Set Public Hearing For DENIED ^ Applicant's Request ^ Staff Recommendation CONTINUED TO flOvtR.l~l- ~'~~-C.~'~'i'1Z` Planning Manag Adopt a resolution approving Variance No. 2006-14 as conditioned. DISCUSSION Request of Applicant Caribou Industries is requesting approval of a variance from the Santa Ana Municipal Code (SANG) in order to allow an individual channel letter wall sign on the north elevation of Original Mike's Restaurant located at 100 South Main Street. Property Description The project site is a 1.7-acre, square shaped parcel of land that is located at 100 South Main Street. The parcel encompasses a city block bounded by First Street to the north, Walnut Street to the south, Main Street to the east and Sycamore Street to the west. The site contains the 14,765 square foot United Automotive building that has been designated as a Contributive property on the Santa Ana Register of Historic Properties. A total of 156 parking stalls are provided for this project. The zoning designation for the site is Specific Development No. 72 (SD- 72), consistent with the General Plan land use designation of District Center (DC). The site is surrounded by commercial uses to the north, east and west, and commercial and residential to the south (Exhibits 1 and 2). EXHIBIT A 31 A-2 Variance No. 2006-14 December 11, 2006 Page 2 Project Description Caribou Industries is requesting approval to install an individual channel letter wall sign on the north elevation of Original Mike's restaurant (Exhibit 3). The proposed sign will be approximately three feet six inches in height and will be 29 feet in length. The sign will protrude approximately six inches from the wall and will have a clear acrylic face that will allow the interior neon tubing to be visible. The proposed sign will be identical to the recently installed sign on the east elevation (Exhibit 4). Analysis of the Issues In February 2005, the City Council approved Variance No. 2004-07, which granted 10 variances for six new signs for Original Mike's Restaurant. The variances allowed the installation of signage that included oversized painted wall signs with the restaurant slogan on the south and west elevations, a double-sided marquee sign that identifies the name of the restaurant and upcoming events on the north elevation, a restaurant projecting sign and a cabinet sign that is used to identify the residential studio units on the east elevation, and a restaurant monument sign on the northwest corner of the site. Further, a seventh sign was installed in August 2006 that consists of individual channel letters. This wall sign, installed on the east elevation, was permitted by the sign code. The applicant is now requesting approval of a variance to install an eighth sign, an individual channel letter sign on the north elevation of the restaurant that will be identical to the recently installed sign. The variance is from Section 41-865 (a) of the SAMC, which allows marquee signs provided no wall, canopy or projecting signs are installed on the same elevation. As Variance No. 2004-07 was granted to allow a marquee sign with changeable copy on the north elevation, a variance is necessary to install the proposed "Original Mike's Restaurant" wall sign on the north elevation. This sign is intended to assist in the overall identification of the restaurant. The sign code allows either a wall or marquee sign on the north elevation as it aims to minimize visual clutter and blight on buildings located on commercial corridors. Given that this building has been recently remodeled, and several other signs for this business currently exist, an additional sign with the same message as the other signage could be considered excessive. Also, the number of signs currently on the building (six) could also be considered sufficient to identify the use (Exhibit 5). 31 A-3 Variance No. 2006-14 December 11, 2006 Page 3 At the November 27, 2006 Planning Commission public hearing, several issues were raised that resulted in the Planning Commission continuing the item. Specifically, the Commission requested additional information regarding ways to install the sign while minimizing damage to the building, the potential of the applicant removing existing signage, the appropriateness of the signage on the elevation, and clarification on the status of the billboards on top of the restaurant. First, staff had discussions with two of the larger sign companies regarding the installation of signage on brick buildings. Both indicated that holes in brick that were caused by signage can be repaired to a level that is almost unnoticeable. They stated that sign companies subcontract brick repair work to masonry contractors, who have the expertise in repairing brick. As the proposed sign will be at least 15 feet above pedestrian level, the eventual repair of the brick will not be noticeable. Second, the applicant took into consideration the comment by the Planning Commission regarding the amount of signage on the building. He has indicated a desire to minimize the potential of visual blight on the building by removing two existing signs. The applicant has agreed to remove two signs: the cabinet sign on the east elevation for the "Artist Studios" and the "Original Mike's" painted wall sign on the west elevation. To formalize this request, the applicant has submitted a letter relinquishing the rights conferred under Variance No. 2004-07 (E) for the cabinet sign and (F) for the painted wall sign. Third, staff analyzed the north building fagade in an effort to determine the appropriate level of signage for this elevation. Since the City's sign code generally limits signage to one sign per building elevation, several factors can be considered. First, the length of the elevation (105 feet) is sufficient in size to accommodate multiple signs. Variances have been approved in the past when it was determined that the length of the elevation was sufficient to accommodate additional signage without contributing to visual clutter, including the Target store on West Seventeenth Street and the Albertson's market on South Bristol Street. Second, the overall square footage of the elevation is sufficient to accommodate more than one sign. The north elevation is approximately 3,600 square feet in size, while the existing marquee sign is only 104 square feet. Given the large wall area, an additional sign that is approximately 50 square feet in size would not be considered a proliferation of signs. Finally, the elevation has two distinct facades, one at the northeast corner of the building with a 31 A-4 Variance No. 2006-14 December 11, 2006 Page 4 tiled roof, decorative balustrades and storefront windows, and the other a flat fagade further west. If this building was subdivided into two tenant spaces in the future, the building would be allowed multiple signs. Finally, questions regarding the two roof mounted billboards were raised by the Commission. The removal of the billboards was part of the sales agreement for the City owned lot currently used as the outdoor patio for the restaurant. The sales agreement required the removal of the billboards but allowed the applicant the ability to apply for a variance to maintain the larger billboard. The billboards have not been removed from the premises as the sales agreement has not been approved by the City Council. However, in conjunction with Variance No. 2004-07, the applicant applied for, and was denied, a variance to allow the larger billboard to be used as signage for the restaurant. Staff has consistently recommended against variance requests for signage which constitute a proliferation of signs. However, given the size and design of the north elevation and the fact that the applicant will be required to remove two previously approved existing signs, this additional sign will not result in a proliferation of signage or visual blight on a building that has been adaptively reused into a high quality building. Therefore, based on the above analysis, staff recommends that the Planning Commission approve Variance No. 2006-14 as conditioned. CEQA Compliance This project was reviewed in accordance with the Guidelines for the California Environmental Quality Act. The recommendation is exempt from further review pursuant to Section 15311. This Class I1 exemption applies to a project that involves the construction of minor structures accessory to existing commercial buildings including the construction of on-premise signs. Categorical Exemption Environmental Review No. 2006- 177 will be filed for this project. 'L Vince Fregos AIC Senior Plann .i VF:jm of \reports\va06-14.121106.pC 31 A-5 R1 R1 ai as R2 I IU P U R1 R1 a~ a2 ~ ~ P ~P so za SO-20 P ~P °~~ ~~ ~ ~^ ~ ^~~ o p so~ss So 55 ~o ®~~ SP-3 SP-3 SP-3 SP-3 GC GC C3 P P v xa a ~ D o ~~~ ,~ ~~ w.~~3~0 snnwiµ xon W ~3~~ i3~. xwi ro3ii 5030 :~~ ~ ~o, g ~o ~~~ goo ~z. ca«o„ ca~~~ ca~~o~~ ca ~«~~ ~mi ~ C3-xor C3«a. 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O ~ /~ N ~ K z?>?z za~z3 (~ /1 ~n ~ ~ Z Q h W Nom OWYYN O~Ozz o~~~ ogLL~g ~ ° ~~ Z Z° Z U Z O O d~~~g au°~o zz~~zLLc~O~Zo zz ~~33~~~.-z~z o wwzzw'Oww~dSa w w Q m U V° LL C 9 2 ~",. ~,. ~ ~ ~ ~ --~~ oLL ._,~ 3 d ~ z O O ~ w ~ G U w Z t 00 a ~ w a a z w3 ~~_ apc! f U r U m w ° ~ 0 N w Q x w ~ 3 ~ U O 6 r ~ O z ~~e~3 U N a d 0 ~ Z Q 4 K ~~zwNo LL ° dQO~+ I- ~~~CO ~NmO¢zz~n ~ oLL="~N~z ° z~OZ~ZUO c? a___w;,, w ,,,U~s'=o x N O a o ~ ~ U _ w F~ a¢ °¢ m~ w O Z ~ [V t'1 < N Inw VA 06-14 ~~~~ q KO -12/20/06 RESOLUTION NO. 2006-32 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING VARIANCE NO. 2006-14 AS CONDITIONED TO ALLOW AN INDIVIDUAL CHANNEL LETTER WALL SIGN ON THE NORTH ELEVATION OF THE PROPERTY LOCATED AT 100 SOUTH MAIN STREET; THE REVOCATION OF VARIANCE NO. 2004-07 (E) FOR THE SIXTEEN (16) SQUARE FOOT CABINET SIGN ON THE EAST ELEVATION AND THE REVOCATION OF VARIANCE NO. 2004-07 (F) FOR THE FORTY-NINE (49) SQUARE FOOT PAINTED WALL SIGN ON THE WEST ELEVATION FOR THE PROPERTY LOCATED AT 100 SOUTH MAIN STREET BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. Applicant is requesting approval of Variance No. 2006-14 to allow an individual channel letter wall sign on the north elevation of Original Mike's Restaurant located at 100 South Main Street. B. Variance No. 2006-14 came before the Planning Commission on November 27, 2006 for a duly noticed public hearing. The Planning Commission continued the matter to December 18, 2006. C. Section 41-865(a) of the Santa Ana Municipal Code, allows marquee signs provided no wall, canopy or projecting signs are installed on the same elevation. The subject property currently has a marquee sign on the same elevation that they are requesting the individual channel letter sign. D. The applicant has requested Variance No. 2004-07 (E) for the sixteen (16) square foot cabinet sign on the east elevation and Variance No. 2004-07 (F) for the forty-nine (49) square foot painted wall sign on the west elevation for the property. E. The Planning Commission determines that for Variance No. 2006-14 the following findings, which must be established pursuant to Santa Ana Municipal Code Section 41-638 in order to grant a variance from the provisions of the Santa Ana Municipal Code, have been established: Resolution No. 2006-032 Page 1 of 6 31A-12 That because of special circumstances applicable to the subject property, including size, shape, topography, location or surroundings, that the strict application of the zoning ordinance is found to deprive the subject property of privileges not otherwise at variance with the intent and purpose of the provisions of this Chapter. There are special circumstances applicable to the subject property. Due to the location of the building on the corner of a major intersection and the size of the elevation, the installation of additional signage will allow Original Mike's the ability to identify the restaurant. 2. That the granting of a variance is necessary for the preservation and enjoyment of one or more substantial property rights. The granting of the variance for an additional wall sign is necessary to preserve property rights, which allows the restaurant the ability to properly identify the business. 3. That the granting of a variance will not be materially detrimental to the public welfare or injurious to surrounding property. The granting of a variance for the additional wall sign will not be detrimental to the area. The existing sign, which is 104 square feet, in conjunction with the proposed 50 square feet sign would not exceed the maximum area allowed by code. Additionally, the proposed wall sign is proposed to be placed on the north elevation, away from any residential uses. Finally, due to the size of the north elevation and the removal of two existing wall signs that were allowed under a previously approved variance, the installation of an additional wall sign will not result in visual clutter on the premises. 4. That the granting of a variance will not adversely affect the General Plan of the City. The granting of the proposed variance will not adversely affect the General Plan of the City. The land use designation of General Commercial (GC) allows signage in conjunction with retail uses. Resolution No. 2006-032 Page 2 of 6 31A-13 This project was reviewed in accordance with the Guidelines for the California Environmental Quality Act. The recommendation is exempt from further review pursuant to Section 15311. This Class 11 exemption applies to a project that involves the construction of minor structures accessory to existing commercial buildings including the construction of on-premise signs. Categorical Exemption Environmental Review No. 2006-177 will be filed for this project. Section 2. The Planning Commission of the City of Santa Ana after conducting the public hearing hereby: A. Approves Variance No. 2006-14 as conditioned in Exhibit A attached hereto and incorporated herein. B. Revokes Variance No. 2004-07 (E) for the sixteen (16) square foot cabinet sign on the east elevation. Said revocation shall become effective sixty (60) days from the adoption of this resolution. C. Revokes Variance No. 2004-07 (F) for the forty-nine (49) square foot painted wall sign on the west elevation for the property. Said revocation shall become effective sixty (60) days from the adoption of this resolution. These decisions are based upon the evidence submitted at the abovesaid hearing, which includes but is not limited to: the Request for Planning Commission Action dated November 27, 2006 and exhibits attached thereto; the Request for Planning Commission Action dated December 11, 2006 and exhibits attached thereto and the public testimony all of which are incorporated herein by this reference. ADOPTED this 11th day of December, 2006 by the following vote: AYES: Commissioners: Cribb. De La Torre. Gartner. Lutz (41 NOES: Commissioners: None (0) ABSENT: Commissioners: Leo (1) ABSTENTIONS: Commissioners: Betancourt(1) Harvey De La Torre Vice Chairperson Resolution No. 2006-032 Page 3 of 6 31A-14 APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Kylee O. Otto Assistant City Attorney CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARTHA RAMIREZ, Clerk of the Planning Commission, do hereby attest to and certify the attached Resolution No. 2006-32 to be the original resolution adopted by the Planning Commission of the City of Santa Ana on December 11, 2006. Date: Clerk of the Planning Commission City of Santa Ana Resolution No. 2006-032 Page 4 of 6 31A-15 Conditions for Aaaroval for Variance No. 2006-14 Variance No. 2006-14 is approved subject to compliance, to the reasonable satisfaction of the Planning Commission, with all applicable sections of the Santa Ana Municipal Code, the California Administrative Code, the Uniform Fire Code, the Uniform Building Code and all other applicable regulations. The applicant must comply in full with each and every condition listed below rip or t0 exercising the rights conferred by this variance. The applicant must remain in compliance with all conditions listed below throughout the life of the variance. Failure to comply with each and every condition may result in the revocation of the variance. A. Planning Division 1. Prior to issuance of a building permit for the new sign, the applicant shall remove the existing "Artist Lofts" cabinet sign from the east elevation and the "Original Mike's' painted wall sign from the west elevation. 2. Prior to issuance of a building permit for the new sign, the applicant shall execute an encroachment permit with the Public Works Agency and City Attorney's office to allow the sign to encroach into the public right-of-way. 3. Prior to issuance of a building permit for the new sign, the applicant shall modify the existing marquee sign in order to comply with the Uniform Sign Code. 4. Any amendment to this variance must be submitted to the Planning Division for review. At this time, staff will determine if administrative relief is available or the variance must be amended. 5. Restoration of the building exterior, including the repair of holes in the bricks resulting from the installation of building signage, shall be subject to the provisions of the Secretary of the Interior Standards. All repair or rehabilitation work must be reviewed and approved by the Planning Division. Resolution No. 2006-032 Page 5 of 6 31A-16 PROOF OF SERVICE (C.C.P. SECTION 1013(a), 2015.5) STATE OF CALIFORNIA. COUNTY OF ORANGE I am employed in the aforesaid county; I am over the age of eighteen and not a party to the within action; my business address is 20 Civic Center Plaza, Ross Annex 2nd Santa Ana, California 92702. I served the fore oing document described as: Resolution No. 2006-032 Variance No. 2006-14 in this action by placing a true copy ereo enc ose In sealed enve opes a resse as follows: Michael Harrah Caribou Industries 1200 N. Main Street, Suite 900 Santa Ana, CA 92701 [ ] I caused to be delivered by courier, such envelope by hand to the office of the addressee(s). [X] BY MAIL I am readily familiar with my employer's practice of collection and processing correspondence for mailing. Under that practice it would be deposited with U.S. Postal Service on that same day with postage thereon fully prepaid at Santa Ana, California in the ordinary course of business. I am aware that on motion of the party served, service is presumed invalid if postal cancellation date or postage meter date is more than one day after date of deposit for mailing in affidavit. [ ]The document was transmitted by facsimile transmission and was reported as complete and without error. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on [date] at Santa Ana, California. MARTHA RAMIREZ Resolution No. 2006-032 Page 6 of 6 31A-17 31A-18 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: RESOLUTION AUTHORIZING PARTICIPATION IN THE CALIFORNIA STATE PARKS HABITAT CONSERVATION FUND PROGRAM ~~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~' Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Adopt a resolution authorizing the submittal of a grant application in the amount of $75,000 to the California State Parks Habitat Conservation Fund Program for the McFadden Triangle Restoration Project. 2. Adopt a resolution authorizing the submittal of a grant application in the amount of $60,000 to the California State Parks Habitat Conservation Fund Program for the Cienega de las Ranas Habitat Restoration Project at Thornton Park. 3. Adopt a resolution authorizing the submittal of a grant application in the amount of $62,500 to the California State Parks Habitat Conservation Fund Program for the Centennial Peninsula Waterfowl Sanctuary Project at Centennial Park. DISCUSSION The Habitat Conservation Fund Program was established under the California Wildlife Protection Act of 1990 and provides funds for enhancement and restoration of riparian habitats throughout the State. Approximately $3 million will be available this funding cycle. The application requires a 50-percent match of non-State money. On September 5, 2006, the City Council adopted resolutions authorizing the Parks, Recreation and Community Services Agency to submit applications to the California State Parks Habitat Conservation Fund Program for the McFadden Triangle Restoration, Cienega de las Ranas Habitat Restoration at Thornton Park, and the Centennial Peninsula Waterfowl Sanctuary Project at Centennial Park. The State Resources Agency requested modifications to the resolutions, including language that certifies that the Parks, Recreation and Community Services Agency will have the resources to operate and maintain the projects after completion. 55A-1 Resolution for California Habitat Conservation Fund January 2, 2007 Page 2 The McFadden Triangle has been identified as an opportunity site in the Santa Ana River Vision Plan. The proposed project will provide additional riparian habitat at a site adjacent to the Santa Ana River. The project scope consists of installation of understory plantings such as bunch grasses, wild rose, and additional trees, and improvements to the existing irrigation system. The Cienega de las Ranas Habitat Restoration Project at Thornton Park consists of the re-creation of the historic ecological conditions of the site. The project will enhance the freshwater marsh habitat, both surrounding the lake and to the east of the lake, and connect the flood control channel to the lake with a band of native wetland and riparian habitat. To accomplish this, non-native exotic grasses will be removed, and native plants, along with plant and wildlife interpretive signage will be installed. The Centennial Peninsula Waterfowl Sanctuary Project at Centennial Park consists of the re-creation of ecological conditions conducive to the nesting of waterfowl currently at the site, which has the potential to attract additional species. The project includes automatic irrigation system modifications and native planting. FISCAL IMPACT is no fiscal impact associated with this action. sera ao riouet Exec tive Director Park Recreation and Community Services Agency 55A-2 Jxs12126106 Resolution No. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE LOCAL AGENCY GRANT PROGRAM FY2007-2008 UNDER THE HABITAT CONSERVATION FUND PROGRAM OF THE CALIFONIA WILDLIFE PROTECTION ACT OF1990 FOR THE MCFADDEN TRIANGLE HABITAT RESTORATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The peop{e of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire and/or develop facilities for public recreational and fish and wildlife habitat protection purposes; and B. The State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing project application under the program; and C. Said procedures established by the State Department of Parks and Recreation require the City to certify by resolution the approval of application(s) before submission of said application(s) to the State; and D. Said application(s) contain assurances that the applicant must comply with; and E. The City will enter into an agreement with the State of California for development of the project. Section 2. The City Council approves the filing of an application for the Habitat Conservation Fund Grant Program under the California Wildlife Protection Act of 1990 State grant assistance in the amount of $75,000 for installation of understory plantings such as bunch grasses, wild rose and additional trees, and improvements to the existing irrigation system at McFadden Triangle; and Resolution No. 2007 - Page 1 of 3 55A-3 Section 3. The City Council certifies that it understands the assurances and certifications in the application form and will have sufficient funds to operate and maintain the project(s); and Section 4. The City Council certifies that the City has or will have available prior to commencement of any work on the project(s) included in this application, the required match; and Section 5. The City Council appoints the City Manager, or the Executive Director of the Parks, Recreation and Community Services Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments and payment requests which may be necessary for the completion of the aforementioned project. ADOPTED this day of 2007. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Laura Sheedy Assistant City Attorney AYES: NOES: ABSTAIN NOT PRESENT Resolution No. 2007- Page 2 of 3 Councilmembers Councilmembers Councilmembers Councilmembers 55A-4 CERTIFICATE OF ORIGINALITY & PUBLICATION I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. xx to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Resolution No. 2007- Page 3 of 3 Clerk of the Council, Gity of Santa Ana 55A-5 Jxs12126i06 Resolution No. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE LOCAL AGENCY GRANT PROGRAM FY2007-2008 UNDER THE HABITAT CONSERVATION FUND PROGRAM OF THE CALIFONIA WILDLIFE PROTECTION ACT OF1990 FOR THE CIENEGA DE LAS RANAS HABITAT RESTORATION PROJECT AT THORNTON PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire and/or develop facilities for public recreational and fish and wildlife habitat protection purposes; and B. The State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing project application under the program; and C. Said procedures established by the State Department of Parks and Recreation require the City to certify by resolution the approval of application(s) before submission of said application(s) to the State; and D. Said application(s) contain assurances that the applicant must comply with; and E. The Gity will enter into an agreement with the State of California for development of the project. Section 2. The City Council approves the filing of an application for the Habitat Conservation Fund Grant Program under the California Wildlife Protection Act of 1990 State grant assistance in the amount of $60,000 to re-create the historic ecological conditions of the site by removing non-native exotic grasses and replanting native plants and installation of interpretive signage; and Resolution No. 2007- Page 1 of 3 55A-6 Section 3. The City Council certifies that it understands the assurances and certifications in the application form and will have sufficient funds to operate and maintain the project(s); and Section 4. The City Council certifies that the City has or will have available prior to commencement of any work on the project(s) included in this application, the required match; and Section 5. The City Council appoints the City Manager, or the Executive Director of the Parks, Recreation and Community Services Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments and payment requests which may be necessary for the completion of the aforementioned project. ADOPTED this day of 2007. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Laura Sheedy Assistant City Attorney AYES: NOES: ABSTAIN NOT PRESENT Resolution No. 2007- Page 2 of 3 Councilmembers Councilmembers Councilmembers Councilmembers 55A-7 CERTIFICATE OF ORIGINALITY & PUBLICATION I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007-xx to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council, City of Santa Ana Resolution No. 2007- Page 3 of 3 55A-8 Jxs12/26/06 Resolution No. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE LOCAL AGENCY GRANT PROGRAM FY2007-2008 UNDER THE HABITAT CONSERVATION FUND PROGRAM OF THE CALIFONIA WILDLIFE PROTECTION ACT OF1990 FOR THE CENTENNIAL PENINSULA WATERFOWL SANCTUARY PROJECT AT CENTENNIAL PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire and/or develop facilities for public recreational and fish and wildlife habitat protection purposes; and B. The State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing project application under the program; and C. Said procedures established by the State Department of Parks and Recreation require the City to certify by resolution the approval of application(s) before submission of said application(s) to the State; and D. Said application(s) contain assurances that the applicant must comply with; and E. The City will enter into an agreement with the State of California for development of the project. Section 2. The City Council approves the filing of an application for the Habitat Conservation Fund Grant Program under the California Wildlife Protection Act of 1990 State grant assistance in the amount of $62,500 for the installation of native planting and automatic irrigation system modifications to recreate ecological conditions conducive to the nesting of watertowl at the Centennial Peninsula Watertowl Sanctuary at Centennial Park; and Resolution No. 2007- Page 1 of 3 55A-9 Section 3. The City Council certifies that it understands the assurances and certifications in the application form and will have sufficient funds to operate and maintain the project(s); and Section 4. The City Council certifies that the City has or will have available prior to commencement of any work on the project(s) included in this application, the required match; and Section 5. The City Council appoints the City Manager, or the Executive Director of the Parks, Recreation and Community Services Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments and payment requests which may be necessary for the completion of the aforementioned project. ADOPTED this day of 2007. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Laura Sheedy Assistant City Attorney AYES: NOES: Councilmembers Councilmembers ABSTAIN Councilmembers NOT PRESENT Councilmembers Resolution No. 2007- Page 2 of 3 55A-10 CERTIFICATE OF ORIGINALITY & PUBLICATION I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007 - to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Resolution No. 2007- Page 3 of 3 Clerk of the Council, City of Santa Ana 55A-11 55A-12 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: RESOLUTION AUTHORIZING PARTICIPATION IN THE STATE OF CALIFORNIA RECREATIONAL TRAILS PROGRAM p r V( ~A CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s` Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Adopt a resolution authorizing the submittal of a grant application in the amount of $132,000 for the Recreational Trails Program under the State of California Department of Parks and Recreation for the enhancement of the Fairview Triangle. 2. Adopt a resolution authorizing the submittal of a grant application in the amount of $176,000 for the Recreational Trails Program under the State of California Department of Parks and Recreation for the enhancement of the Raitt Street Bike Trail. The Recreational Trails Program was established under the Transportation Equity Act for the 21st Century and provides funds annually for recreational trails and trail-related projects. Approximately $3.3 million will be available this funding cycle for non-motorized projects. The application requires a 12-percent match of non-state money. On September 5, 2006, the City Council adopted resolutions authorizing the Parks, Recreation and Community Services Agency to submit applications totaling $308,000 to the California State Parks Recreational Trails Program for the Fairview Triangle Restoration and the Raitt Street Recreational Trail Improvement projects. The State Resources Agency requested modifications to the resolutions, including language that certifies that the Parks, Recreation and Community Services Agency has reviewed, understands, and agrees to the general provisions contained in the contract shown in their procedural guide. The Fairview Triangle Project has been identified in the Santa Ana River Vision Plan as an area of opportunity. The proposed project will convert this area into a trail rest stop. Benches, a bike rack, and signage will be installed at the site, and native landscaping will be planted. 55B-1 Resolution Authorizing Participation in the Recreation Trails Program January 2, 2007 Page 2 The Raitt Street Bike Trail Project has been proposed to alleviate neighborhood concerns regarding safety and improve aesthetics on this section of the trail from the Santiago Springs private community to Occidental Street. The proposed project consists of installation of lighting and landscaping along the trail, and resurfacing of the trail. FISCAL IMPACT There is no fiscal impact associated with this action. V Yom/ Gera Exec Park ao mouet tive Director Recreation and pity Services Agency 55B-2 Resolution No. 2007- Jxs12126106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONALTRAILS PROGRAM FOR THE ENHANCEMENT OF THE FAIRVIEW TRIANGLE ADJACENT TO THE SANTA ANA RIVER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users", provides funds to the State of California for grants to state, local and non-profit organizations to acquire, develop and(or maintain motorized and non- motorized trails; and B. The State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing project application under the program; and C. Said procedures established by the State Department of Parks and Recreation require the City of Santa Ana to certify by resolution the approval of application(s) before submission of said application(s) to the State; and D. The City of Santa Ana will enter into an Agreement with the State of California to complete the project(s). Section 2. The City Council approves the submittal of an application for $132,000 in grant funds through the Recreational Trails Program to develop the Fairview Triangle area of the Santa Ana River Vision Plan into a trail rest stop. The project will include installation of a drip irrigation system, native landscaping and site amenities including benches, a bike rack and signage; and Section 3. The City Council certifies that it has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and Resolution No. 2007- Page 1 of 3 55B-3 Section 4. The City Council certifies that the City has or will have available prior to commencement of any work on the project(s) included in this application, sufficient funds to operate and maintain the project(s); and Section 5. The City Council appoints the City Manager, or the Executive Director of the Parks, Recreation and Community Services Agency or his designee, as agent for the Gity of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments and payment requests which may be necessary for the completion of the aforementioned project. Section 6. The City Council agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. ADOPTED this day of 2007. Miguel A. Pulido Mayor APPROVED AS TO FORM; Joseph W. Fletcher, City Attorney By: Laura Sheedy Assistant City Attorney AYES: NOES: ABSTAIN NOT PRESENT Resolution No. 2007- Page 2 of 3 Councilmembers Councilmembers Councilmembers Councilmembers 55B-4 CERTIFICATE OF ORIGINALITY & PUBLICATION I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007 - to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Resolution No. 2007- Page 3 of 3 Clerk of the Council, City of Santa Ana 55B-5 Resolution No. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONALTRAILS PROGRAM TO IMPROVE THE RAITT STREET BIKE TRAIL Jzs12l26l~6 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users" provides funds to the State of California for Grants to state, local and non-profit organizations to acquire, develop and/or maintain motorized and non- motorized trail purposes; and B. The State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing project application under the program; and C. Said procedures established by the State Department of Parks and Recreation require the City of Santa Ana to certify by resolution the approval of application(s) before submission of said application(s) to the State; and D. The City of Santa Ana will enter into an Agreement with the State of California to complete the project(s). Section 2. The City Council approves the submittal of an application for $176,000 in grant funds through the Recreational Trails Program to improve the Raitt Street Bike Trail between Raitt Street and St. Gertrude Place by installing lighting, landscaping and automatic irrigation, and resurfacing the trail to improve safety and aesthetic concerns; and Section 3. The City Council certifies that it has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and Section 4. The City Council certifies that the City has or will have available prior to commencement of any work on the project(s) included in this application, sufficient funds to operate and maintain the project(s); and Resolution No. 2007- Page 1 of 2 55B-6 Section 5. The City Council appoints the City Manager, or the Executive Director of the Parks, Recreation and Community Services Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments and payment requests which may be necessary for the completion of the aforementioned project. Section 6. The City Council agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. ADOPTED this day of , 2007. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Laura Sheedy Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN Councilmembers NOT PRESENT Councilmembers CERTIFICATE OF ORIGINALITY & PUBLICATION I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007 - to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Resolution No. 2007- Page 2 of 3 Clerk of the Council, City of Santa Ana 55B-7 Section 5. The City Council appoints the City Manager, or the Executive Director of the Parks, Recreation and Community Services Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments and payment requests which may be necessary for the completion of the aforementioned project. Section 6. The City Council agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. ADOPTED this day of 2007. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Laura Sheedy Assistant City Attorney AYES: NOES: ABSTAIN NOT PRESENT Councilmembers Councilmembers Councilmembers Councilmembers CERTIFICATE OF ORIGINALITY & PUBLICATION I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007 - to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council, City of Santa Ana Resolution No. 2007- Page 2 of 3 55B-8 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 2, 2007 TITLE: RESOLUTION AUTHORIZING PARTICIPATION IN THE FEMA PRE- DISASTER MITIGATION GRANT PROGRAM lrx' ~i~~~ "" CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15dReading ^ Ordinance on 2 Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Adopt a resolution authorizing the submittal of a grant application in the amount of $3 million to the Federal Emergency Management Agency's Pre-Disaster Mitigation Program on behalf of St. Joseph Hospital of Orange for the Main Building seismic structural mitigation project. 2. Adopt a resolution authorizing the submittal of a grant application in the amount of $3 million to the Federal Emergency Management Agency's Pre-Disaster Mitigation Program on behalf of St. Joseph Hospital of Orange for the EastlWest Building seismic structural mitigation project. 3. Adopt a resolution authorizing the submittal of a grant application in the amount of $3 million to the Federal Emergency Management Agency's Pre-Disaster Mitigation Program on behalf of St. Joseph Hospital of Orange for the South Building seismic structural mitigation project. DISCUSSION The Federal Emergency Management Agency's (FEMA) Pre-Disaster Mitigation (PDM) Program provides funds to states, territories, and Indian tribal governments that, in turn, provide sub-grants to local governments, for hazard mitigation planning and the implementation of mitigation projects prior to a disaster event. In addition, eligible non-profit organizations may be sponsored by an agency that has an approved FEMA Local Hazard Mitigation Plan (LHMP) in place; the City of Santa Ana's plan was approved on May 10, 2005. The City's LHMP supports seismic structural mitigation that benefits our community, emergency operations, and surrounding areas. The St. Joseph Hospital of Orange facility is a critical component of the City's LHMP emergency response operations. As such, St. Joseph's requests 55C-1 Resolution for FEMA Grant January 2, 2007 Page 2 sponsorship of three FEMA grant applications for the Hospital's seismic mitigation projects at the Main, South, and East/West Buildings. With an aggregate cost estimate of $38,993,019 for all three projects, each grant request is for $3 million. St. Joseph Health System has committed to provide all other project costs through private non-profit funding. The City will not provide any matching funds. Totaling 339,971 square feet in floor area, each of the three buildings were built in 1961 and analyses performed to determine the seismic deficiencies of the buildings indicate that they pose a significant risk of collapse and danger to the public. The buildings are essential in providing critical health care services to the surrounding community, and the mitigation of life-safety hazards is mandated by the State of California in order for the hospital to remain in service. Funding these projects reduces overall risks to the population and structures, while also reducing reliance on funding from actual disaster declarations. Approval of the resolution allows St. Joseph's to participate in FEMA's nationally-competitive program and authorizes City staff to file the Pre- Disaster Mitigation grant applications on the Hospital's behalf. FISCAL IMPACT There is no fiscal impact associated with this action. 55C-2 PJC-12/21/06 RESOLUTION NO. 2007-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE FILING OF A FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) PRE- DISASTER MITIGATION GRANT APPLICATION FOR A SEISMIC MITIGATION PROJECT FOR ST. JOSEPH HOSPITAL OF ORANGE-MAIN BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana adopted a Hazard Mitigation Plan on May 10, 2005 and finds that hazard mitigation results in long-term, cost-effective reduction of hazard vulnerability. B. The City of Santa Ana Hazard Mitigation Plan supports mitigation projects that benefit our community, emergency operations and surrounding areas and the Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation Grant Program is designed to invest in projects that provide long term, cost-effective and environmentally sound reduction of hazard vulnerability. C. St. Joseph Hospital of Orange has requested the sponsorship of the City of Santa Ana to apply on their behalf in order to participate in the Pre- Disaster Mitigation 2007 grant program as asub-applicant to help fund a $13,464,659 seismic strengthening mitigation project planned for the Hospital's Main Building. Section 2. The Santa Ana City Council does hereby authorize the filing of the Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation Grant application for a seismic mitigation project for St. Joseph Hospital of Orange-Main Building in the amount of three-million dollars ($3,000,000.00). Section 3. This the City Council, and the this Resolution. ADOPTED this Resolution shall take effect immediately upon its adoption by Clerk of the Council shall attest to and certify the vote adopting day of 2007. Resolution No. 2007-XXX 55C-3 Page 1 of 2 Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Paula J. Coleman Assistant City Attorney AYES: Councilmembers NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Resolution No. 2007-XXX Page 2 of 2 Clerk of the Council City of Santa Ana 55C-4 PJC-12/21106 RESOLUTION NO. 2007-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE FILING OF A FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) PRE- DISASTER MITIGATION GRANT APPLICATION FOR A SEISMIC MITIGATION PROJECT FOR ST. JOSEPH HOSPITAL OF ORANGE-EAST/WEST BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1, The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A, The City of Santa Ana adopted a Hazard Mitigation Plan on May 10, 2005 and finds that hazard mitigation results in long-term, cost-effective reduction of hazard vulnerability. B. The City of Santa Ana Hazard Mitigation Plan supports mitigation projects that benefit our community, emergency operations and surrounding areas and the Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation Grant Program is designed to invest in projects that provide long term, cost-effective and environmentally sound reduction of hazard vulnerability. C. St. Joseph Hospital of Orange has requested the sponsorship of the City of Santa Ana to apply on their behalf in order to participate in the Pre- Disaster Mitigation 2007 grant program as asub-applicant to help fund a $19,513,379 seismic strengthening mitigation project planned for the Hospital's East/West Building. Section 2. The Santa Ana City Council does hereby authorize the filing of the Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation Grant application for a seismic mitigation project for St. Joseph Hospital of Orange-East/West Building in the amount ofthree-million dollars ($3,000,000.00). Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of , 2007. Resolution No. 2007-XXX 55C-5 Page 1 of 2 Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Paula J. Coleman Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2007-XXX Page 2 of 2 55C-6 PJ C-12/21 /06 RESOLUTION NO. 2007-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE FILING OF A FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) PRE- DISASTER MITIGATION GRANT APPLICATION FOR A SEISMIC MITIGATION PROJECT FOR ST. JOSEPH HOSPITAL OF ORANGE-SOUTH BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana adopted a Hazard Mitigation Plan on May 10, 2005 and finds that hazard mitigation results in long-term, cost-effective reduction of hazard vulnerability. B. The City of Santa Ana Hazard Mitigation Plan supports mitigation projects that benefit our community, emergency operations and surrounding areas and the Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation Grant Program is designed to invest in projects that provide long term, cost-effective and environmentally sound reduction of hazard vulnerability. C. St. Joseph Hospital of Orange has requested the sponsorship of the City of Santa Ana to apply on their behalf in order to participate in the Pre- Disaster Mitigation 2007 grant program as asub-applicant to help fund a $6,015,180 seismic strengthening mitigation project planned for the Hospital's South Building. Section 2. The Santa Ana City Council does hereby authorize the filing of the Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation Grant application for a seismic mitigation project for St. Joseph Hospital of Orange-South Building in the amount of three-million dollars ($3,000,000.00). Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of , 2007. Resolution No. 2007-XXX 55C-7 Page 1 of 2 Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Paula J. Coleman Assistant City Attorney AYES: Councilmembers NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2007-XXX Page 2 of 2 55C-8 REQUEST FOR COUNCIL/ AGENCY ACTION MEETING DATE: JANUARY 2, 2007 TITLE: CONTRACT APTARD FOR MCFADDEN AND EDINGER AVENUES, AND HOTEL TERRACE PAVEMENT REHABILITATION (PROJECT NOS. 06-1020, 06-1709, 06-1716, AND 07-8055) ___J~>~~ - ~ - CITY MANAGER EXECUTIVE DI ECTOR RECOMMENDED ACTION CITY COUNCIL ACTION FILE NUMBER 1. Award a contract to R.J. Noble Company, the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $1,777,968 for construction of McFadden and Edinger Avenues, and Hotel Terrace Pavement Rehabilitation. 2. Approve a Funding Analysis with a total estimated construction cost of $2,149,700. 3. Direct the City Attorney to prepare and authorize the City Manager to execute a Cooperative Agreement between the Community Redevelopment Agency of the City of Santa Ana and the City of Santa Ana in the amount of $400,000 for Hotel Terrace Public Improvements. COMMUNITY REDEVELOPMENT AGENCY ACTION Direct the Agency General Counsel to prepare and authorize the Executive Director to execute a Cooperative Agreement between the Community Redevelopment Agency of the City of Santa Ana and the City of Santa Ana in the amount of $400,000 for Hotel Terrace Public Improvements. CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1st Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO 80A-1 Edinger-McFadden-Hotel Terrace Pavement Rehabilitation January 2, 2007 Page 2 DISCUSSION McFadden Avenue from Standard Avenue to the East City Limit and Edinger Avenue from Grand Avenue to Ritchey Street have been identified as high priorities on the City's Pavement Management system (Exhibit 1). The pavement is deteriorating due to weather, age, and heavy usage. Some of the adjacent curbs, gutters, sidewalks, and driveway approaches are also in various state of disrepair. The project provides for construction of new street pavement and replacement of damaged concrete curbs, gutters, sidewalks, driveway approaches, installation of wheelchair ramps, and extension of median islands at the Metrolink railroad tracks on McFadden Avenue. The pavement of Hotel Terrace between Dyer Road and Grand Avenue is in similar condition and will be constructed under this project with funds provided by the Community Redevelopment Agency. Hotel Terrace is now a private street. Since this street carries considerable through traffic, it should be converted to a public street. Corporate Terrace Maintenance Association, the adjacent property owners, has granted an easement to the City for street purposes. Once completed, these improvements will enhance the ride quality, surface drainage, and visual appearance of the street. The Notice Inviting Bids was advertised on October 27 and 30, 2006, and bids were opened on November 21, 2006. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: Contractors requesting bidding documents Bids received: Bids received from Santa Ana Contractors NAME OF BIDDER R. J. Noble Company Hardy & Harper, Inc. All American Asphalt Sequel Contractors, Inc Excel Paving Company 10 13 5 1 CITY BID AMOUNT Orange 1,777,968 Santa Ana 1,825,099 Corona 1,884,000 Santa Fe Springs 1,950,013 Long Beach 1,989,341 80A-2 Edinger-McFadden-Hotel Terrace Pavement Rehabilitation January 2, 2007 Page 3 A total of five bids were received and all were responsive. The lowest bid was submitted by R.J. Noble Company for $1,777,968, which is below the Engineer's estimate of $1,800,000. ENVIRONMENTAL IMPACT Environmental Review Nos. 2005-109, 2005-98, and 2006-179 have been completed and a Categorical Exemption has been filed for these Projects. FISCAL IMPACT The Funding Analysis shows a total estimated construction cost of $2,149,700 (Exhibit 2). Funds are available in the Select Street Construction Fund (account no. 59-551-6631) the Measure M Street Construction Fund (account no. 32-551-6631) and the South Main Tax Allocation Bond Fund (account no. 552-936-6631) not to exceed $400,000. ` ~ mil- ~~~V - ~ James G. Ross Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: /_~~'rancisco Gutierrez ~ ~ - C~ Executive Director Finance & Management Services Agency ~~ ~'1 u-L~~l ~G~JGt%Cd-~ Nancy T Edwards Assistant Director Community Development Agency H:\ACTIONS\2007 CC\JT CC-CRA 01-2-07 Edinger-McFadden-HT Pave Rehab 100 WD 1-2-07Rev.doc K:\ConsWC[ion\RFCA-draft\0 L2-07 Edinger-McFadden-HT Pave Rehab IOOWD 80A-3 L~ i ~: U McFADDEN ~ n n ~ /\ > Q U Q Z ~ z O ¢ } LQ- J I `~' EDINGER z a 0 z a ~ C~ ~ ,~P 3 ~O~ DYER ~/ ~ ~/ P~ PROJECT LOCATIONS ~ S' Q EXHIBIT 1 cirr aF rusnN ~~\~ ,~ %~" P SANTA ANA MCFADDEN AND EDINGER AVENUES, CffY COUNCIL P~ W A ~ Ac~NOA oATE~ AND HOTEL TERRACE PAVEMENT `~/ JANUARY 2, 2007 REHABILITATION ~~.~.~.~ PROJECT NOS. 06-1020, O6-T709, 06-1716, 07-8055 NT8 80A-4 FUNDING ANALYSIS PROJECT NOS. 06-1020, 06-1709, 06-1716, AND 07-8055 MCFADDEN AND EDINGER AVENUES AND HOTEL TERRACE PAVEMENT REHABILITATION Construction Contract $1,777,968 Contract Administration 33,936 Inspection and Testing 90,000 Survey Staking 70,000 Contingencies 177,796 TOTAL ESTIMATED CONSTRUCTION COSTS $2,149,700 EXHIBIT 2 80A-5 80A-6