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CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JANUARY 16, 2007
TITLE:
APPROVED
o As Recommended
D As Amended
o Ordinance on 1't Reading
D Ordinance on 2"' Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT FOR POLICE DEPARTMENT
SECURITY MAINTENANCE SERVICES
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute a three-year agreement with two, one-year
renewal options with MASK Systems, Inc. to provide routine and emergency
maintenance services for the jail security systems in an annual amount not
to exceed $338,300.
DISCUSSION
The existing agreement for the jail security system maintenance expires in
February 2007. As a result, staff prepared and distributed a Request for
Proposal (RFP) seeking the most qualified and cost effective service
program. RFPs were sent to three vendors. Of the three vendors who
requested the RFP's only MASK System, Inc. responded to the proposal.
The Police Department staff recommends the approval of this agreement with
MASK Systems, Inc. MASK is the current vendor and has performed
satisfactorily. The services identified under this agreement are scheduled
preventive maintenance of all security systems, emergency and routine
repairs of equipment, and an on-site system technician. Additionally, the
agreement includes a $150,000 annual budget for spare parts, system
enhancements, and system modifications.
25J-1
Agreement for Police Department
Security Systems Maintenance
January 16, 2007
Page 2
FISCAL IMPACT
Funds are available in the Police Department, Jail contractual Services
Account (account no. 011-349-6291) in the amount not to exceed 238,300 and
the Police Department Jail Inmate Welfare Fund Account (account no.23-349-
6291) in an amount not to exceed 100,000.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
Police Department
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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25J-2