HomeMy WebLinkAbout25G - FUEL MANAGEMENT
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
FEBRUARY 5, 2007
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 20d Reading
o Implementing Resolution
o Set Public Hearing For
AGREEEMENT FOR FUEL
MANAGEMENT SYSTEM UPGRADE
(SPEC. NO. 06-172)
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Orpak USA, Inc., for the
fuel management system upgrade in the amount not to exceed $51,959.70.
DISCUSSION
The Fleet Division of Finance and Management Services Agency provides
diesel and unleaded fuel at the City's Corporate Yard and Police facility
for approximately 600 gasoline and diesel operated vehicles as well as the
City's leased vehicles. The City has an antiquated fuel management system
that now requires enhanced upgrades in order to better track the 97,557
annual gallons of diesel fuel and over 396,000 annual gallons of unleaded
fuel consumed. As such, the rising cost of fuel has compelled Fleet to
implement a modern fuel management system that reflects real time, online
and a web based version that tracks actual gallons pumped per vehicle. The
recommended action will provide information to monitor fuel consumption for
aggressive management of fuel purchase as well as safeguarding the access
to the pumps with a user code.
In 1996, Rapac Network Internationals, Inc., installed a fuel management
system during construction of the Corporate Yard. Orpak USA acquired Rapac
Network International, Inc., in January 2006 and has continued to service
our fuel pumping system. Orpak USA has the knowledge of the pipelines,
pressure switches and pumping systems from the original installation
records. To ensure the integrity of the system is maintained, staff
recommends award for the upgrade to Orpak USA.
25G-1
Contract Award for Fuel Management System Upgrade
February 5, 2007
Page 2
FISCAL IMPACT
Funds are available in the City Yard Operations Other Contractual Services
account (account no. 85-107-6291).
'" \\C'I. ~I' ~ ,,(' " \-\.. --;\,. k
fl~Francisco Gutierrez f~
~'Executive Director
Finance and Management Services Agency
FG/KM/06-172~:uc
25G-2