HomeMy WebLinkAbout19C - CITY RECORDS DESTRUCTIONMEMORANDUM
Laura Sheedy
To: Assistant City Attorney
Date: February 6, 2007
From: Assistant Director
Community Development Agency
Subject: REQUEST FOR DESTRUCTION OF RECORDS
In accordance with the retention schedule outlined in City Council Resolution 2006-045, the
Community Development Agency requests your consent to destroy the City and Community
Redevelopment Agency records identified on the attached listing.
Thank you.
~~~
Nancy Edwi~'rds
NE/te
Attachment
H:\MISC\Nancy - Memostretention memo 2-6-07.doc
19C-1
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
Community Development Agency
2007
Record Record
Cate o Series Record Descri tion Record Dates
ADMIN SVCS
Parking Broken Meter Reports -Citations 2004 Logs
and Non-Citations
Report of Foreign Objects (found in 1999-2004
meters
Meter Revenue Logs July 2001-Dec.
2004
HOUSING Development Paid Off, Denied, Drop Off or Jan- Dec 2001
Services Forgiven
Loans
HOUSING Ineligible Self-explanatory Jan- Dec 2001
AUTHORITY Applicant Files
HOUSING Terminated Self-explanatory Jan- Dec 2001
AUTHORITY Participant
Files
HOUSING Expired Self-explanatory Jan- Dec 2001
AUTHORITY Vouchers
PREPARED BY:
/~ ~
Terri Eggers , ~ ate ~~ 7
Senior Management analyst
Community Development Agency
CONSENT BY:
.~
Stephen G. Hardin Date
Deputy City Manager for Development Services
Community Development Agency
RECORDS DESTROYED:
68 boxes
APPROVE BY~
Jos h Fletcher Date
Ci Attorney
19C-2
MEMORANDUM
To: Laura Sheedy, Assistant City Attorney
City Attorney's Office
From: Mark Lawrence, Assistant to the City Manager
Date: February 8, 2007
Re: REQUEST FOR DESTRUCTION OF RECORDS
The City Manager's Office requests your consent to destroy city records on the attached listing,
in accordance with the retention schedule outlined in City Council Resolution 2006-045.
Thank you.
19C-3
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
CITY MANAGER'S OFFICE
2007
RECORD RECORD RECORD EXPIRATION
CATEGORY SERIES DESCRIPTION DATES
Chronological Files Staff Memoranda and Correspondence Jan. 1, 2005
and prior
Correspondence/ Jan. 1, 2005
Chronological Files
Councilmember
Self-explanatory and prior
Council Requests Mayor Inquiries processed for Mayor Jan. 1, 2005
and prior
Wards 1 through 6 Inquiries processed for Councilmembers Jan. 1, 2005
and prior
Correspondence General Correspondence Self-explanatory Jan. 1, 2005
and prior
Staff Inquiries processed for Staff Jan. 1, 2005
and prior
Monthly Status City Manager Self-explanatory Jan. 1, 2005
Reports and prior
Payroll Records Council/Staff Self-explanatory Jan. 1, 2005
and prior
Jan. 1, 2005
Travel Folders Council/Staff Self-explanatory and prior
APPROVE: CONSENT .
David N. Ream ~ Date J ph W. F
City Manager Attorney
RECORDS DESTROYED:
Volume Weight
in Cubic Feet in Pounds
AUDITED BY:
Mark Lawrence Date
Assistant to the City Manager
19C-4