HomeMy WebLinkAbout22C - ROCK, SANDREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 20, 2007
TITLE.
CONTRACTS AWARD FOR
ROCK, SAND AND AGGREGATE
BASE MATERIALS
(SPEC. NO. 06-190)
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for rock, sand and aggregate base materials for a one-year
period, with provision for four, one-year renewals, in the following annual
amounts not to exceed:
Vendor: Location: Amount:
So Cal Sandbags, Inc. Corona $50,000
West Coast Sand & Gravel Buena Park $50,000
DISCUSSION
The Public Works Agency's Water Division provides maintenance and repairs
on the City's 450 mile water system. In performing these duties for
general replacement and emergency water main repairs, the agency requires
an assortment of road materials. Rock, sand and aggregate base materials
are used as backfill when repairing any asphalted surface. The contract
for rock, sand and aggregate base materials is designed to provide quality
products at significant savings based on quantity pricing. To help ensure
that all necessary items are available when required, staff recommends
awarding contracts to two vendors.
The notice inviting bids was advertised on December 20 and 22, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
15 Invitations For Bid mailed
3 Bids received
Three bids were received and opened on January 17, 2007. One of the bids
was found to be non-responsive to the specification, as the vendor did not
bid on all contract items. The bids were evaluated by price, range of
commodities, and vendor location. The bids received from So Cal Sandbags,
Inc., and West Coast Sand & Gravel are responsive to the specification.
22C-1
Contracts Award for Rock, Sand and Aggregate Base Materials
February 20, 2007
Page 2
Annual amounts are based upon past usage and staff's projection for the
next year.
FISCAL IMPACT
Funds are available in the Sanitary Sewer Services and the Water Systems
Maintenance Operating Materials & Supplies accounts (account nos. 56-575-
6391 and 64-575-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
James G. Ros ~ Francisco Gutierrez
Execut' e Director Executive Director
P liq~Works Agency Finance & Mgmt..Services Agency
J /WO/06-190.9:uc
22C-2