HomeMy WebLinkAbout25I - SOFTWARE MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 20, 2007
TITLE:
AGREEMENT WITH VALLEY OAK SYSTEMS
FOR SOFTWARE MAINTENANCE SUPPORT
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~` Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Approve and authorize the City Manager and the Clerk of the Council to
execute an agreement with Valley Oak Systems to provide support and
maintenance of the workers' compensation and general liability software
programs through September of 2009 in a annual amount not to exceed
$40,000, with an option to renew for one additional two-year term.
DISCUSSION
The City has utilized the services of Valley Oak Systems (VOS) since March
16, 1999 for the processing of workers' compensation and general liability
claims. VOS is the only firm that can support this system. This
agreement extends the support services and ancillary custom programming
services needed from time to time to maintain our software and to be
compliant with regulatory changes as they occur. The proposed agreement
will not significantly affect the existing cost of the program, which is
currently $26,436.27 annually, and ties future increases to the Consumer
Price Index. In addition, the proposed agreement establishes a limit to
those annual costs to an amount not to exceed $40,000.
FISCAL IMPACT
Budgeted funds are available in the FY 2006-07 Workers' Compensation
Contractual Services Account (account no. 82-178-6291) and the Liability
and Property Insurance Contractual Services Account (account no. 80-180-
6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
r
nriqu v Francisco Gutierrez
Execu e i ctor Executive Director
Personnel Services Agency Finance & Management Services Agency
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