HomeMy WebLinkAbout25A - ENVIRONMENTAL SVCS/AA 07-079
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
MARCH 19, 2007
TITLE:
AMEND AN AGREEMENT FOR CONTRACTED
ENVIRONMENTAL SERVICES WITH EIP
ASSOCIATES AND APPROPRIATION
ADJUSTMENT
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2" Reading
o Implementing Resolution
o Set Public Hearing For
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CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Direct the City Attorney to prepare and authorize the City Manager
and Clerk of the Council to amend an agreement with EIP Associates
to prepare an Environmental Impact Report (EIR) and related
technical studies and zoning amendment for the First and Fourth
Streets Study Area for an additional amount of $122,927, not to
exceed a total contracted amount of $514,127.
2. Approve an appropriation adjustment recognizing $93,682 in the 2006-
2007 FY revenue account for environmental review fee for the First
and Fourth Street Study Area (account 11-01-5452-113) and
appropriating $93,682 to the Planning and Building Agency 2006-2007
FY budget allocation in the account for contractual services
(account no. 11-505-6291) for payment to EIP Associates.
DISCUSSION
In February 2006 City Council approved an agreement for $391,200 for
contracted environmental review for the First and Fourth Street Study
Area (Metro East). At the same time an appropriation adjustment was
approved recognizing $391,200 in the revenue account for environmental
review and allocating a like amount to the Planning and Building Agency
account for contractual services.
In 2005 a conceptual vision plan and development framework for the First
and Fourth Streets study area east of the I-5 Freeway was presented to
the City Council and direction given to staff to pursue a comprehensive
planning framework for the study area. That vision plan outlined where
residential and mixed use development might be appropriate for future
development, as well as provided general direction to guide the design of
any future development of this type. The purpose at that time was to
serve as a strategic guide for decisions regarding the development
proposals, general plan updates and zone changes.
25A-1
Amend an Agreement with EIP Associates
and Appropriation Adjustment
March 19, 2007
Page 2
Since that time, Shea Homes withdrew a development proposal within the
study area. Staff has continued to work with NDC Development, who wishes
to pursue a residential mixed-use project in the study area. Along with
services of EIP Associates, staff identified a number of potentially
significant environmental impacts that could be associated with the
implementation of the proposed project. Therefore the preparation of an
Environmental Impact Report (EIR) for the project is required, as well as
the preparation of zoning level documents that can allow for the proposed
development. NDC has agreed to share the cost of these studies and will
be funding the majority of the recommended contract.
An appropriation adjustment is necessary to recognize the additional
amount of consultant fees required for the environmental impact report
and to allocate a same amount to the Planning and Building Agency 2006-
2007 FY account for contractual services. As a result of the withdrawal
of one of the development teams last fiscal year, $29,245 was withheld by
the City for Planning fees reimbursed to this applicant. The amount
withheld augments revisions to the environmental services due to the
wi thdrawal of Shea Homes. This amount, along with the amount of the
requested appropriation adjustment, will cover the net increase to the
amended agreement.
with the changes and the withdrawal of one of the development teams, a
revised scope of work has been outlined. Specifically, the additional
monies will fund added environmental analysis including a water supply
assessment and health risk assessment. Further, added traffic analysis
will be necessary for the study area and region.
Staff is recommending a sole source agreement for this project with EIP
Associates due to the technical expertise that they have in both
environmental analysis for complex projects, as well as for their
experience in developing urban design zoning standards. EIP Associates
previously prepared the land use study for the proj ect area. This
contract will continue to build on that successful effort. Presently,
EIP Associates is included in the City's list of qualified environmental
consultants and is not under contract with the City or the applicant on
any other project.
Environmental Impact
The awarding of a contract for preparation of an environmental impact
report and zoning amendment is statutorily exempt from CEQA.
25A-2
Amend an Agreement with ElP Associates
and Appropriation Adjustment
March 19, 2007
Page 3
FISCAL IMPACT
The applicant of the project, NDC Development, will deposit the
additional amount required for the agreement amendment with the City of
Santa Ana, in a special account for the proposed project for 2006-2007
fiscal year. The total appropriation adjustment will increase the
anticipated revenue in the special revenue account for the project
(account no. 11-01-5452-113) by $93,682 and increase the Planning and
Building Agency expenditure allocation for contractual services by
$93,682 (account no. 11-505-6291) for payment to EIP Associates.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Jay-Yi. Trevino
Executive Director
Planning and Building Agency
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Francisco Gutierrez r~/
Executive Director v,
Finance & Management Services Agency
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sk\reports\Amend EIP Contract.03.19.07
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