HomeMy WebLinkAbout25B - FLEET MANAGEMENT SOFTWARE
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
MARCH 19, 2007
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1'1 Reading
o Ordinance on 2" Reading
o Implementing Resolution
o Set Public Hearing For
AGREEEMENT FOR FLEET MANAGEMENT
SOFTWARE AND SUPPORT SERVICES
(V
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CITY MANAG R
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Ron Turley Associates,
Inc., for the fleet management software and support services in the amount
not to exceed $35,000.
DISCUSSION
The Fleet Division of Finance and Management Services Agency provides
maintenance and support to the City's fleet and miscellaneous equipment.
These items include police patrol vehicles, fire apparatus, street
sweepers, sedans as well as lawn mowers. Records for the equipment have
been maintained on software that is over 25 years old and provides
information stating the vehicle configuration, VIN number, and all
accessories. Maintenance records for all services performed by the Fleet
Maintenance Division are recorded manually.
In order to modernize the Fleet system, staff researched the Fleet Industry
for Fleet Management software. Flagship Fleet Management, LLC, CCG
Systems, Inc., Mitchell 1, and Ron Turley Associates, Inc., were identified
and were invited to demonstrate their product. The assessment team made up
of staff representing Mechanics, Fleet Management, Stores (warehouse) and
Finance Department Administration, recommends the Fleet Management Software
package from Ron Turley Associates, Inc., based on versatility, ease of use
and cost value.
The recommended software product will provide a database software program
that will facilitate Fleet technicians entering service work orders and
monitor the scheduled job completion. It is anticipated that the new
software will provide information that will help staff analyze true
maintenance costs and fuel consumption. The new program will provide the
ability to work in real time and the generated reports will provide Fleet
management a tool to maintain the City's vehicle fleet and equipment at
approved performance levels while minimizing work crews and inventory
levels.
258-1
Agreement For Fleet Management Software
March 19, 2007
Page 2
The Santa Ana City Ordinance No. NS-23l2 authorizes the City to purchase
against contracts from any public agency utilizing a competitive bid
process. The City of Chico contract with Ron Turley Associates, Inc., for
Fleet Management Software was awarded as a result of open, competitive
bidding, and meets the City's requirements. An additional 10 percent
contingency amount has been included to allow for follow-up training.
FISCAL IMPACT
Funds are available in the Equipment Maintenance Garage Operations Others
Contractual Services account (account no. 75-111-6291).
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Dlrector
Finance and Management Services Agency
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258-2