HomeMy WebLinkAbout22C - PORTABLE SHELTERS
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
APRIL 02, 2007
TITLE:
CONTRACT AWARD FOR PORTABLE
SHELTERS
(SPEC. NO. 07-019)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Reject the bids from Comade, Inc., and Fisher Safety as non-
responsive.
2. Award a contract to Aramsco, Inc., for the purchase of four
first response portable shelters in the amount of $49,365.96.
DISCUSSION
On September 19, 2005, the City Council accepted a $8.4 million Urban Area
Security Initiative grant from the federal Department of Homeland
Security, through the State of California, Office of Homeland Security.
This initiative was designed to enhance the domestic preparedness of urban
areas by ensuring that all emergency first responders have adequate
equipment and systems to prevent, respond to and recover from acts of
terrorism. The grant provides total reimbursement to local agencies for
equipment purchases approved and authorized by the Office of Disaster
Preparedness.
The Police Department requires portable shelters to provide the urban areas
with capability to respond to Weapons of Mass Destruction (WMD) events or
acts of terrorism. When responding to WMD events or acts of terrorism, it
may be necessary for first responders to wear protective suits. Rapidly
deployable portable shelters will provide the first responders with a
location to privately put on and take off the protective suits, as well as
a climate-controlled environment in which to recover. The portable
shelters will be part of the equipment stored in the WMD cargo trailers and
will be strategically positioned throughout the Santa Ana Urban area to
facilitate a rapid response to any WMD event or terrorist incident.
22C-1
Contract Award for Portable Shelters
April 2, 2007
Page 2
The notice inviting bids was advertised on February 14 and 16, 2007, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
7 Invitations For Bid mailed
4 Bids received
Bids were received and opened on February 26, 2007. The bids were
evaluated on specific frame, size, and weight requirements to allow for
compatibility with existing first response shelters, and for completeness.
The bid received from Comade, Inc., deviated from the articulating frame
technology, and size and weight requirements; the bid received from Fisher
Safety was incomplete. Both bids are therefore nonresponsive. Bid results
are as follows:
Vendor:
Amount:
Location:
Aramsco, Inc.
Global Protection Acquisition, Inc.
$49,365.96
$54,369.06
Ontario, CA
West Berlin, NJ
The bid received from Aramsco, Inc., is responsive to the specifications
and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Office of Emergency Services (OES) Urban Areas
Security Initiative (UASI) 2005 Police Grant Machinery & Equipment account
(account no. 125-333-6641).
APPROVED AS TO FUNDS AND ACCOUNTS:
(fu\JL--
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~~Francisco Gutierrez
tff'V-' Executive Director .
Finance & Mgmt. Services Agen~--
Paul M. Walters
Chief of Police
PMW/TO/07-019.7:UC
22C-2