HomeMy WebLinkAbout22B - KODAK DIGITAL SCANNER
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
APRIL 16, 2007
TITLE:
APPROVED
o As Recommended
o As Amended
D Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Pubiic Hearing For
CONTRACT AWARD FOR
KODAK DIGITAL SCANNER/PRINTER
(SPEC. NO. 07-034)
t2PNIZ
CITY MANAGER
CONTiNUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract
Kodak 3000DSV-E
exceed $35,480.
to Matrix Imaging Products, Inc.,
Digital Microfilm scanner/printer
for the purchase of a
in an amount not to
DISCUSSION
The Santa Ana Police Department Records Division is responsible for storing
and maintaining police records and is required to supply copies of police
reports to a variety of customers such as Police Department staff, the
Uni ted States Department of Justice, other law enforcement agencies and
Ci ty residents. Fees charged for this service generate approximately
$100,000 in revenue to the City every year.
Police reports from 1959 through 1999 are maintained in microfilm form and
require microfilm reader-printers to view and retrieve these records. The
microfilm reader-printer utilized to view police reports from 1959 through
1984 is over 15 years old and as a result, is unreliable and the printing
feature is beyond repair. The reader-printer utilized to retrieve police
reports from 1985 though 1999 is over 9 years old, requires continual
repairs and often produces poor quality copies. The recommended action
will allow for the purchase of a Kodak Digital Scanner-Printer to meet
current customers' demands and maximize work efficiency. The new scanner-
printer can produce documents in digital and paper format and is designed
for higher volumes and operator efficiency.
The notice
solicited.
follows:
inviting bids was advertised March 9 and 12, 2007, and bids were
A summary of the bid invitations and bids received is as
5 Invitations For Bid mailed
1 Bid received
228-1
Contract Award for Kodak Scanner/Printer
April 16, 2007
Page 2
A bid was received and
Matrix Imaging Products,
the City's requirements.
the recommended action.
opened on March 20,
Inc., is responsive
As a result, staff
2007. The bid received from
to the specification and meets
recommends Council approval of
FISCAL IMPACT
Funds are available in the Criminal Activities Machinery & Equipment
account (account no. 26-342-6641).
APPROVED AS TO FUNDS AND ACCOUNTS:
;
~J..v-'v
Paul M'. Walters
Chief of Police
\J'-'
il,~ i2u--~-?
~ rancisco Gutierrez
b~~ecutive Director .
Flnance & Mgmt. SerVlces
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Agency
PMW/SP/07-034.7:uC
228-2