HomeMy WebLinkAbout22C - STAKE BED TRUCK
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
APRIL 16, 2007
TITLE:
CONTRACT AWARD FOR
STAKE BED TRUCK
(SPEC. NO. 07-035)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1st Reading
o Ordinance on 2"' Reading
o Implementing Resolution
o Set Pubiic Hearing For
~d
TY ANAGER
CONTiNUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Bob Stall Chevrolet for the purchase of one stake bed
truck in the amount of $36,500.32; and increase the aggregate limit for
miscellaneous vehicle parts in an amount not to exceed $5,000 annually.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program is
included in the City's annual budget, and identifies vehicles scheduled for
replacement. Funding is monitored through a depreciation schedule
established with each department. Additionally, the Fleet Division reviews
the acquisition in accordance with the City's Hybrid and Alternative Fuel
Vehicle Acquisition Policy. Currently, hybrid vehicles are not available
in the large truck category.
The Fire Department uses a stake bed truck, modified with a bottle storage
compartment, to transport refilled oxygen bottles administered by
paramedics to assist patients and refilled breathing apparatus bottles used
by firefighters. Additionally, the truck is used to pick up supplies and
move equipment. Due to age, mileage above 100,000 miles and condition, the
current 1996 GMC truck has been approved for replacement in the current
fiscal year.
The notice inviting bids was advertised on March 9 and 12, 2007, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
21 Invitations For Bid mailed
1 Invitation For Bid mailed to Santa Ana vendor
4 Bids received
22C-1
Contract Award for Stage Bed Truck
April 16, 2007
Page 2
Bids were received, opened on March 21, 2007, and evaluated (Exhibit 1).
The bid received from Bob Stall Chevrolet is responsive to the
specification and meets the City's requirements. Staff contacted the Santa
Ana vendor who stated that current staffing levels prevented their ability
to respond to the Invitation For Bid at this time.
Bob Stall Chevrolet provides miscellaneous Chevrolet vehicle parts. The
purchase of the stake bed truck when combined with previous purchases by
Fleet Services during the current fiscal year, exceeds the $25,000
aggregate limit. In order to facilitate future purchases, staff recommends
an increase to the aggregate amount.
FISCAL, IMPACT
Funds are available in the Fleet Services Equipment Replacement Machinery &
Equipment account (account no. 76-145-6641).
~ auAA-~+ ~::J
0~Francisco Gutierrez
f h~cutive Director ~
\J~inance and Management Services
Agency
FG/KM/07-035.2:uc
22C-2
ABSTRACT OF BIDS
CONTRACT AWARD
STAKE BED TRUCK
(SPEC. 07-035)
DRAFT #1
VENDOR
BOB STALL
CHEVROLET
MAURICE J. SOPP VILLA FORD VILLA FORD
AND SON
LOCATION LA MESA CA HUNTINGTON PARK ORANGE CA ORANGE CA
TERMS NET 30 DAYS NET 30 DAYS NET 30 DAYS NET 30 DAYS
ALTERNATE #1 ALTERNATE #2
5.4LV8 6.8LV10
STAKE BED TRUCK $ 33,875.00 $ 35,300.00 $ 39,691. 77 $ 39,982.77
SALES TAX 7.75% $ 2,625.32 $ 2,735.75 $ 3,076.1 $ 3,098.66
TIRE FEE INCL INCL $ 12.25 $ 12.25
TOTAL $ 36,500.32 $ 38,035.75 $ 42,780.13 $ 43,093.68
DELIVERY
180 DAYS
90 DAYS 150-210 DAYS 150-210 DAYS
VEHICLE
CHEVY 2007
CC31403
CHEVY 2007 FORD F-350 2008 FORD F-350 2008
CC31403
SILVERADO 3500 HD
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
BOB STALL CHEVROLET
$ 36,500.32
TOTAL AWARD
$ 5,000.00
$ 41,500.32
MISCEL PARTS
Exhibit 1.
22C-3
22C-4