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Home My WebLink About AGENDA_2007-04-16 REVISED 04/13/07 City of Santa Ana Council Meeting Agenda APRIL 16, 2007 6:00 p.m. CITY COUNCIL CHAMBERS 22 Civic Center Plaza Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Joseph W. FletcherDavid N. ReamPatricia E. Healy City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, contact, Mary Kelley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102.) American Disabilities Act Title II) BASIC CITY COUNCIL MEETING INFORMATION AGENDA DESCRIPTIONS The Agenda descriptions provide the public with a general summary of the items of business to be Recommended Action considered by the Council. The Council is not limited in any way by the and may take any action, which the Council deems to be appropriate on an Agenda item. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda. All supporting documentation for this Agenda is available for public review in the Clerk of the Council Office during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s Office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520, and will be available for viewing in the Council Chambers during the meeting. PUBLIC INPUT An opportunity for the public to address the Council on agenda items will be provided before or during consideration of the item. Members of the public who wish to speak on any item on the agenda are requested to complete a speaker card for each item to be addressed, and present the completed card(s) to the Clerk of the Council. Requests to speak on multiple items may be combined at the discretion of the City Council. Speaker forms are available on the speaker’s podium and Chamber Lobby. The Council will also provide an opportunity for the public to speak on items of general interest within the subject matter jurisdiction of the Council and all related agencies. The Council and agencies may convene in joint session to receive public comments on matters within the jurisdiction of any such governing bodies. To speak on non-agenda matters, check the Public Comments box on the speaker form. When speaking, please state your name and address. Limit your remarks to three (3) minutes on each agenda item. When any group desires to address the City Council, the Council may request that its members agree on a spokesperson to make the presentation. The number of speakers and allotted time may be limited at the discretion of the City Council. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion. A member of the Council may “pull” any item from the Consent Calendar for a separate vote. Persons wishing to speak regarding Consent Calendar matters should file a “Request to Speak” form with the Clerk of the Council, in which case the item will also be “pulled” from the Consent Calendar. TELEVISED MEETING SCHEDULE Time Regular City Council meetings held in the Council Chamber are televised live on CTV3 Warner Cable and cablecast Mondays at 6:00 p.m., Tuesdays immediately following the Council Meeting at 9:30 a.m., Wednesdays at 6:30 p.m., and Sundays at 1:00 p.m. Three (3) DVD copies of the Council meeting cable broadcast are available for public circulation at the Santa Ana Main Library the day after the Council meeting AGENDA & MINUTES ON INTERNET City Council Meeting Agendas and Minutes are available the Friday before a Council meeting at the following website address: www.ci.santa-ana.ca.us CITY COUNCIL AGENDA 2 APRIL 16, 2007 CLOSED SESSION City Hall, Room 831 th 20 Civic Center Plaza, 8 Floor 5:30 p.m. REGULAR MEETING APRIL 16, 2007 CALL TO ORDER MAYOR PULIDO Councilmembers ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, SARMIENTO, TINAJERO City Manager, City Attorney, Clerk of the Council PLEDGE OF ALLEGIANCE Mayor Pulido INVOCATION Dale Temple,Police Chaplain PRESENTATIONS PROCLAMATION presented byCOUNCILMEMBER MARTINEZto Orange County Supervisor Janet Nguyen recognizing her historic election to Orange County Supervisor, District 1 CERTIFICATE OF RECOGNITION presented byCOUNCILMEMBERS BENAVIDES and SARMIENTOto Don Krotee recognizing his Architectural Preservation in Santa Ana OATHS OF OFFICE Administered by the Clerk of the Council to the following: Name Board/Commission Ward Ford S. Loverin Environmental & Transportation Commission Mayoral CONSENT CALENDAR CONSENT CALENDAR Recommended Action: CITY COUNCIL AGENDA 3 APRIL 16, 2007 Approve staff recommendations on the following Consent Calendar items. ADMINISTRATIVE MATTERS MINUTES Recommended Action: Approve minutes. (Item 10.A. - 10.B.) 10.A. REGULAR MEETING MINUTES OF APRIL 2, 2007 10.B. ADJOURNED REGULAR MEETING MINUTES OF APRIL 2, 2007 BOARDS/COMMISSIONS/COMMITTEES 13.A. VACANCY REPORT – APRIL 11, 2007 The Vacancy Report reflects only appointments made by the Council. Recommended Action: Receive and file. BOARD/COMMISSION VACANCIES WARD Community Redevelopment 1 Tenant Housing Commission Youth Commission - Alternate 3 1,3 & 5 Youth Commission - Regular 1 1 Personnel Board 1 5 TOTAL 6 BOARD/COMMISSION EXPIRED WARD TERMS Historic Resources Commission 1 6 Human Relations Commission 1 At Large Library Board 1 Mayor Personnel Board 2 6 & Mayor Youth Commission – Regular 1 4 Youth Commission – Alternate 1 4 TOTAL 7 13.B. APPOINTMENTS Recommended Action: CITY COUNCIL AGENDA 4 APRIL 16, 2007 Appoint. Ward 2 Appoint Angelica Martinez (Resident Ward 2) to the Youth Commission (Associate), nominated by Councilmember Martinez as the Ward 2 representative for a full term expiring December 14, 2010 Ward 1 Appoint Elizabeth S. Castelan to the Youth Commission (Alternate), nominated by Councilmember Sarmiento as the Ward 1 representative for a full term expiring December 9, 2008 MISCELLANEOUS ADMINISTRATION 19.A. CLOSED SESSION REPORT (The City Attorney will report items to be considered from the 5:30 p.m. Closed Session) 19.B. EXCUSED ABSENCES 19.C. DESTRUCTION OF OBSOLETE CITY RECORDS Recommended Action: Approve the requests for the destruction of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006-045. 19.D. QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE CITY CITY MANAGER Recommended Action: Receive and file the Quarterly Report of Contracts entered into between January 1 and March 31, 2007 valued at $25,000 and less. BUDGETARY MATTERS 20.A. APPROPRIATION ADJUSTMENT FOR TRAFFIC ENGINEERING SERVICES FOR THE STATE ROUTE 22 WIDENING Recommended Action: CITY COUNCIL AGENDA 5 APRIL 16, 2007 Approve an Appropriation Adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 07-103 - Accepting funds from the Orange County Transportation Authority in the amount of $100,000 into the Select Street Construction fund and appropriating funds to the Select Street Construction fund for traffic engineering and police services 20.B. BUDGET APPROPRIATION TO MEET TRAFFIC CONGESTION RELIEF MAINTENANCE OF EFFORT REQUIREMENT Recommended Action: Approve an Appropriation Adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 07-101 - Approve budget appropriation to increase General Fund capital outlay for public works street rehabilitation for $2,000,000 to meet the State of California’s Traffic Congestion Relief Maintenance of Effort Requirement. SPECIFICATIONS - PURCHASE OF EQUIPMENT AND SERVICES Recommended Action: Award in accordance with Requests for Council Action. (22.A. – 22 E.) 22.A. SPEC. NO. 06-144 - POLICE MOTORCYCLES – POLICE DEPARTMENT - Amend the contract to Long Beach BMW in the amount of $44,943.06 - Finance & Management Services Agency 22.B. SPEC. NO. 07-034 - KODAK DIGITAL SCANNER/PRINTER – POLICE DEPARTMENT - Award a contract to Matrix Imaging Products, Inc. in an amount not to exceed $35,480 – Finance & Management Services Agency 22.C. SPEC. NO. 07-035 - STAKE BED TRUCK - Award a contract to Bob Stall Chevrolet in the amount of $36,500.32 and increase the aggregate limit in an amount not to exceed $5,000 annually- Finance & Management Services Agency 22.D. SPEC. NO. 07-039 - PURCHASE AND INSTALLATION OF TREADMILLS – POLICE DEPARTMENT - Award a contract to LA Gym Equipment in the amount of $26,590 – Finance & Management Services Agency 22.E. SPEC. NO. 07-046 - LEICA COMPARISON MACROSCOPE - DIGITAL IMAGING SYSTEM – POLICE DEPARTMENT - Award a contract to CITY COUNCIL AGENDA 6 APRIL 16, 2007 McBain Instruments in a total amount not to exceed $96,800 - Finance & Management Services Agency AGREEMENTS Recommended Action: Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreements. (Items 25.A. through 25.H.) 25.A. WEST END LOFTS DEVELOPMENT AND APPROPRIATION ADJUSTMENT – PLANNING AND BUILDING AGENCY Recommended Action: 1. Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement. AGMT - With Jones and ENVIRONMENTAL IMPACT REPORT (EIR) - Stokes in an amount not to exceed $65,000, pending receipt of funding from developers 2. Approve an appropriation adjustment. ( Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 07-100 - Recognizing $65,000 in the 2006-2007 FY revenue account for environmental review fee for the West End Lofts development appropriating $65,000 to the Planning and Building Agency 2006-2007 FY budget allocation in the account for contractual services for payment to Jones and Stokes. 25.B. FY 2006 HOMELAND SECURITY GRANT PROGRAMS Recommended Action: 1. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute a sub-grantee agreement. AGMT - With County of Orange for 2006 Homeland Security Grant Programs, Metropolitan Medical Response System funding in the amount of $225,360 - Fire Department 2. Approve an Appropriation Adjustment. (Requires five affirmative votes) CITY COUNCIL AGENDA 7 APRIL 16, 2007 APPROPRIATION ADJUSTMENT. NO. 07-104 - Recognizing the 2006 Homeland Security Grant Programs, Metropolitan Medical Response System grant funds and appropriate the same into the 2006 Metropolitan Medical Response System grant expenditure account. 25.C. AGMT - GOVERNMENT LIAISON SERVICES - With U.S. Advocacy in an amount not to exceed $60,000 – City Manager’s Office, Public Works Agency, Community Development Agency 25.D. AGMT - ASSISTANCE WITH PARKS-RELATED PROJECTS - Execute an amendment with the Orange County Conservation Corps increasing the agreement amount by $18,600 and extending the term six months, for a total agreement amount not to exceed $108,600 – Parks, Recreation & Community Services Agency 25.E. ALLOCATION OF FY 2007-2008 AND REALLOCATION OF FY 2005-2006 EMERGENCY SHELTER GRANT FUNDS Recommended action approved by the Community Redevelopment and Housing Commission on March 20, 2007 by a vote of 5-0 (Pedroza absent) Recommended Action: 1. Allocate $306,506 in FY 2007-2008 Emergency Shelter Grant funds as recommended. 2. Reallocate $16,525 in FY 2005-2006 Emergency Shelter Grant funds as recommended. 3. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with non-profit agencies awarded funds. 25.F. AGMT – TEMPORARY PERSONNEL SERVICES – Amend agreements to extend the term and to increase the total cumulative amount to $425,000 with the following vendors: Nakoma Group (formerly Data Design Corporation), Softmaster, Inc., Telfords – Finance & Management Services Agency 25.G. AGMT – EMANCIPATED YOUTH GRANT – Execute an amendment with Orangewood Children’s Foundation to exceed its contract through June 30, 2007 and increase the amount of the agreement by $1,400 to an amount not to exceed $62,050 - Community Development Agency 25.H. AGMT- COOPERATIVE AGREEMENT WITH THE SANTA ANA COLLEGE AND APPROPRIATION ADJUSTMENT ACCEPTING FUNDS FOR THE CITY COUNCIL AGENDA 8 APRIL 16, 2007 TRAFFIC SIGNAL MODIFICATION ON BRISTOL STREET AND WASHINGTON AVENUE Recommended Action: 1. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement. 2. Approve an Appropriation Adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 07-102 - Accepting funds from Santa Ana College in the amount of $100,000 into the SAC Bristol/Washington Signal fund and appropriating funds to the SAC Bristol/Washington Signal fund for the traffic signal modification on Bristol Street and Washington Avenue LAND USE MATTERS 31.A. VARIANCE NO. 2007-01 TO REDUCE PARKING STANDARDS FOR A HOME IMPROVEMENT WAREHOUSE AT 1044 EAST FOURTH STREET Filed by HD Supply to reduce parking standards for a home improvement warehouse in the Heavy Industrial (M-2) zoning district at 1044 East Fourth Street. Recommended action approved by the Planning Commission on March 26, 2007 by a vote of 7-0 Applicant: HD Supply Recommended Action: Receive and file the staff report approving Variance No. 2007-01 as conditioned. 31.B. EXTENSION OF ENTITLEMENTS FOR CONDITIONAL USE PERMIT NO. 2005-15 AND VARIANCE NO. 2005-12 TO ALLOW CONSTRUCTION OF THE MONTAGE CONDOMINIUM PROJECT AT 101 EAST SANDPOINTE AVENUE Filed by Integral Communities to request an extension of the entitlements to allow construction of the Montage Condominium project in the Specific Development No. 76 (SD-76) zoning district located at 101 East Sandpointe Avenue. Applicant – Integral Communities Recommended Action: CITY COUNCIL AGENDA 9 APRIL 16, 2007 Adopt a resolution. RESOLUTION - A resolution of the City Council of the City of Santa Ana extending Conditional Use Permit No. 2005-15 as conditioned and Variance No. 2005-12 as conditioned for two (2) years for the property located at 101 East Sandpointe Avenue **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR ORDINANCES/FIRST READING 50.A. ORDINANCE AMENDING CHAPTER 2 OF THE MUNICIPAL CODE ARTICLE VII RELATING TO CONTRACTS AND PURCHASING Continued from the April 2, 2007 City Council meeting by a vote of 7-0 Recommended Action: Place ordinance on first reading and authorize publication. ORDINANCE - An ordinance of the City of Santa Ana amending Chapter 2 of the Santa Ana Municipal Code relating to contracts and purchasing RESOLUTIONS 55.A. PROPOSED AMENDMENT TO CLASSIFICATION AND COMPENSATION PLAN AND ANNUAL BUDGET Recommended Action: Adopt a resolution. RESOLUTION – A resolution of the City Council of the City of Santa Ana to amend Resolution No. 91-066 to amend the City’s Basic Classification and Compensation Plan to add one new full time Classification title in the Office of the Clerk of the Council, and to amend the annual budget to reallocate one position 55.B. AMEND THE CITY’S CONTRACT WITH THE PUBLIC EMPLOYEES’ RETIREMENT SYSTEM FOR CREDIT FOR UNUSED SICK LEAVE Recommended Action: CITY COUNCIL AGENDA 10 APRIL 16, 2007 . 1. Adopt a resolution. RESOLUTION – A Resolution of Intention to approve an amendment to the contract between the Public Employees’ Retirement System and the City of Santa Ana to provide Section 20965, Credit for Unused Sick Leave for local safety members. 2. Place ordinance on first reading and authorize publication. ORDINANCE - An ordinance of the City Council of the City of Santa Ana authorizing an amendment to the contract between the City of Santa Ana and the Board of Administration of the Public Employees’ Retirement System PUBLIC HEARINGS 75.A. PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2007-2008 Public hearing closed on March 19, 2007 regarding the proposed Community Development Block Grant (CDBG) Program and Budget for Fiscal Year 2007-2008 Legal Notice published in the Orange County Register, La Opinion, Tri- County Bulletin on March 2, 2007 and Nguoi Viet on March 3, 2007 Continued from the March 19, 2007 City Council Meeting by a vote of 6-0 (Bustamante absent) Recommended Action: 1. Approve the proposed fiscal year 2007-2008 Community Development Block Grant Program. 2. Authorize the City Manager to submit the approved program to the United States Department of Housing and Urban Development for the City's fiscal year 2007-2008 allocation of Community Development Block Grant funds and execute the grant agreement with the United States Department of Housing and Urban Development. Direct the City Attorney to prepare and authorize the City 3. Manager and the Clerk of the Council to execute agreements CITY COUNCIL AGENDA 11 APRIL 16, 2007 REVISED 04/13/07 with nonprofit agencies and/or subrecipients awarded funds as part of the approved program. COMMUNITY REDEVELOPMENT AGENCY MEETING (Green Agenda) HOUSING AUTHORITY MEETING (Blue Agenda) COUNCIL AGENDA ITEM Pursuant to Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85.A. COUNCIL DISCUSSION REGARDING ACTION PLANS FOR PUBLIC SAFETY, GRAFFITI AND CITY STREETS (Martinez, Sarmiento and Tinajero) Recommended Action: Develop action plans on the subjects listed below: 1. Public Safety 2. Graffiti 3. Condition of the Streets COMMENTS 90.A. PUBLIC COMMENTS AT THIS TIME the members of the public may address the City Council regarding any non-agenda items within the subject matter jurisdiction of the City Council. NO action may be taken on non-agenda items unless authorized by law. WHEN SPEAKING, please state your name and address for the record. Limit your remarks to three (3) minutes. The number of speakers and allotted time may be limited at the discretion of the Council. 90.B. CITY COUNCIL COMMENTS AT THIS TIME Councilmembers may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non- agenda items unless authorized by law. ADJOURNMENT CITY COUNCIL AGENDA 12 APRIL 16, 2007