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Home My WebLink AboutUNDERGROUND VAULTS & STORAGE, INC,underground vaults and storage, inc. underground vaults I I _ _llnrlDJlnpnunfl - - Underground Vaults & Storage. Inc. ~..1 P.O. Box 17231 Hutchinson, Kansas 67504-1723 lShipping Add"'''S: 3301 Carey BI~d . HU\Ghinson, KS 675011 (316) 663-5434 {',,'Iec',;;,'" in [!I',":," June 29,. 1988 Deanna Clark Records Management City of Santa Ana 217 North Main Suite Santa Ana,. California 329 92701 Dear Deanna: Enclosed is the executed copy of Lease Agreement #A0854 for your files. As requested,. the commencing date on the contract has been changed to July 11, 1988. I have also enclosed the coded duplicate authorization cards for the following: Deanna Clark Janice C. Guy Edward J. Cooper David N. Ream Jan C. Perkins We do caution that these cards be closely held as our staff must respond to instruct~ons when issued with a va~id code number. We look forward to receiving your initia~ shipment of microfilm for storage, and as we can be of service please do not hesitate to contact us. Sincer:1Y,,~ ':;(~. Cud, :~1;~U-~r 0 Marketing Support Representative encls. I _J r---- I ! i 1_____ . .lInda~n..nllnd ... - - UndergrOund vaulls & Slorage. Inc. --P.O.-So;'1723 f Hutchinson, Kansas 67504-1723 (Shipping Address 3301 Carey Blvd.. HulC',inson. KS 67,,01) (316) 663-5434 May 27, 1988 f--'rOlec!lur.'rnU"_'fJ!il Deanna Clark Records Management City of Santa Ana 217 North Main Suite Santa Ana~ California 329 92701 Dear Ms. Clark: Certainly necessary the City's enjoyed our telephone conversation, and paperwork that will initiate a security microfilm at Underground Vaults & Storage, the for am forwarding storage program Inc. The enclosed forms: through following the procedures manual will guide you * Shipping notice -- list the material's description such as "one carton containing 30 rolls of microfilm, rolls III - 30"~ etc. * Authorization cards -- one card for each person that is to have access to the City's material here. Please make certain the appropriate box(es) are checked on each card, and complete the cards leaving only the code number blank. We will assign code numbers, and return duplicate cards to you by mail. Am including a storage lease agreement that will allow for microfilm storage in our Semi-Private Vault system. Please refer to page four in the enclosed price booklet for details on this system. Per our discus- sion, I have filled in a commencing date of June 15, 1988 to make this contract effective, simply have all three copies signed and return them to us. After execution by this office" a copy will be returned for your file. We will invoice receipt of the will cover up to you for the first year's lease rental signed contract. As I mentioned~ that 264 rolls of l6mm microfilm. of $120.00 upon minimum contract Each roll of your film should be numbered" indexed, and the City's name. Package it in a secure container be shipped via UPS, to our street address as follows: identified with I recommend it Underground Vaults & Storage, Inc. 3301 Carey Boulevard Hutchinson~ Kansas 67501 ~~ I I I I I I , I " - - Deanna Clark City of Santa Ana May 27, 1988 Page Two You may send additional film as it is created at any time in the same manner. Thank you for selecting UV&S -- should you have any questions regarding the enclosed, please do not hesitate to contact me. We look forward to working with you. Best regards, '~ Ja~CGhee Regional Sales Manager JM/kp enclosures UProtection in DepthU \ J STORAGE LEASE AGREEMENT ~ > - UNDE;RGR,OUND VAULTS & STORAGE, INC. - cc: FIN 1I'!~~m_ cc: FIN eLK ,. STORAGE LEASE AGREEMENT NUMBER, A0854 UNDERGROUND VAULTS & STORAGE, INC. (hereinafter ca11ed "UndergroundU) hereby leases to CITY OF SANTA ANA9 217 NORTH MAIN SUITE 3299 SANTA ANA, CALIFORNIA 92701 (hereinafter called "Deposi.tor") space in its underground Records Storage Center (hereinafter referred to as the "leased premises") known as Sem:L-Private Vault Storage in accordance with Schedule 02-87 for a term of five (5) years, commencing Julv 119 1988 with annual rental payable one (1) year in advance; and a1so agrees to perform such reasonable services as requested by Depositor at Underground's latest established service rate9 The rights of the Depositor sha1l not be sssigned9 sublet9 or in any way disposed of, in whole or in part9 w1thout the written consent of Underground. 19 Duration: This agreement shall automatically be renewed for successive terms of five (5) years until e~ther party shall cancel it by giving to the other written notice of its election to cancel, at least sixty (60) days prior to the expiration of the then existing term. 2. Appurtenances: (a) It is understood and agreed that if Depositor desires the 1nstallation of any fixtures or equipment in the leased premises, it will advise Underground, and Underground will have the sole authority to undertake said installation, and the charges to Depositor shall be the total of labor at Underground's latest hourly construction rate and material cost, plus ten percent (10%). (b) ~l fixtures and equipment of whatsoever nature as may have been installed in the leased premises by Underground at the instance of and cost to Depositor, whether affixed thereto or otherwise, sha11 be the property of Depositor, and may be removed by Underground at Depositor's request and expense, including injuries to the p~emises resulting from such removal, if any, at the expiration or termination of this lease agreement, or any renewal or extension thereof. 3. Untenantable Clause: (a) 1f9 during the term hereof9 the leased premises or any part thereof shall be rendered untenantable by public authority, or by casualty (except such as shall have resulted from the negligence of the Depositor), a proportionate part of the rent herein provided for, according to the extent of such untenantability, shall be abated and suspended until the premises are again made tenantable by Underground. If in the opinion of Underground or Depositor the leased premises cannot by reasonable efforts be restored to their former condition within sixty (60) days from the taking or damage, either party may, upon notice to the other, given within ten (10) days after the taking or damage~ terminate this lease and contr~ct as of that date. (b) If the leased premises9 or any part thereof, or any part of Underground's Records Storage Center, whether above or below ground~ should be injured (reasonable wear and tear excepted) as a result of the negligence of Depositor~ its agents, deputies or employees, any such injuries or damages shall be the sole responsibility or Depositor and Depositor shall immediately initiate proceedings to restore such leased premises and/or Records Storage Center to their former condition. ,..- 1nspect or to withdraw material or property uoon a form supplied bv Under2round_ with a - - stored hereunder shall be ~n writing conv thereof Tn hp f'i 1 Pit '-Ti....h TTnnpT'cr.....nllnrl_ - 4. Authorized Agent: The ~uthority of any agent of Depositor to store, inspect or to withdraw material or property stored hereunder shall be ~n writing upon a form supplied by Underground, with a copy thereof to be filed with Underground, and Depositor will promptly notify Underground in writing of the termination or revocation of the authority of any agent. Xt is understood that, in all events, no agent of Depositor will be permitted access to the records stored for Depositor or Depositor's leased premises, absent compliance herewith. 5. Forbidden Storage: Depositor warrants and agrees that any article tendered for storage shall not co~ist of narcotics, explosives, radioactive material or other hazardous art~cles, nor ~ll it use the fac~lities for any illegal purposes, and Depositor further agrees it Will atore no property but its own or that of its subsidiaries or affiliates hereunder. 6. Access: Subject to the provisions of paragraph four .(4) Depositor shall be entitled to reasonable access to the Records Storage Center for the purpose of storing, inspecting or withdrawing articles stored hereunder; such reasonable access to be limited by the rules and regulations of Underground for the safety, care and management of the Records Storage Center, as are in effect or modified ~n Underground's sole d~scretion. Such access ~11 be only during Underground's regular operating hours which are Monday through Friday, from 7:00 a.m. to 3:30 p.m., Central Standard Time, or Central Daylight Time, whichever shall then be applicable. Under- ground shall not be 1iable for inability to provide such access caused by Acts of God, the public enemy, 1abor disputes, riots or any other cause beyond its control. 7. Depositor's Default: If rental hereunder remains unpaid for a period of thirty (30) days after it shall have become due and payable, Underground may terminate this agreement upon thirty (30) days' WTitten notice to Depositor by service upon Depositor's authorized agents personally, or by-mail to Depositor at its address above. In addition to the foregoing, at any time that rental, or other charges hereunder are due but unpaid, Underground may refuse Depositor or its agents access to the Records Storage Center, and may unconditionally retain all such property or material stored hereunder. Furthermore, if the rental on any property remains unpaid for a period of one-hundred-twenty (120) days, Underground reserves the right, upon thirty (30) days' written notice to Depositor, to remove or otherwise dispose of such property, in which event Underground shall not be liable for any loss or damage whatsoever to such property. Depositor may, however, prior to such removal or dis- posal redeem such property and regain the r~ght of access thereto by paying in full those charges due but unpaid, inc1uding but not limited to the following: rental; charges for services at Underground's latest established service rate; charges for storage, preservation, labor, insurance, etc., accruing during the period of non- payment hereunder. This agreement will not preclude Underground from any other remedies allowed by law to a creditor against a debtor for the collection from the Depositor of all charges and advances which Depositor has expressly or impliedly contracted with Underground to pay. 8. Underground's L~ability: (a) Underground's liability for loss or damage from auy cause whatsoever shall commence when the property stored under this account is received by Underground and shall continue and exist only thereafter while such property is in the custody of Underground. It is agreed by the parties that their relationship is one in which Underground's liability, if any, to Depositor -2- '. agents snd emp1oyees, for loss or ~njury from any cause, sha11 b~ expressly l~~ted __ _________ -'_____ __~n~-~ __'~'~r ~_...._ T'_A..........""...._~.....A..,. .....~..................... TT.....A........a.........u.........Q its may be expressly l~m~ted and that the l~abil~ty of Underground, if any, to Depositor, its agents and employees, for loss or injury from any cause, shall b~ expressly l~ited only to property damage resulting solely from Underground's negligence. Underground's liability in respect to property stored hereunder is limited to reasonable care in the performance of their duties by employees and officers of Underground. Depositor further agrees that for the purpose of determination of damage in the event of such liability, the max~um value of the material stored hereunder shall be lim~ted to $2.00 per cub~c foot of hard copy material (including mov~e film and X-ray film) stored, $25~00 per reel of magnetic tape stored, $50.00 per container ~th 66 rolls of 16mm m~crofilm, $50.00 per conta~ner ~th 39 rolls of 35mm microfilm, $50.00_per container ~th approx~tely 2,000 microfiche, $200.00 per disc pack, and $2.00 per cubic foot of storage area leased for miscellaneous personal property, excluding all property heretofore mentioned. It ~s agreed that Underground's 1iab~lity, ~f any, in case of loss or damage from any cause whatsoever sha11 be l~ited to said maximum value of mater~al stored hereunder. (b) Not~thstanding the forego~ng 1imitation of Underground'S liability, Depositor may declare an excess valuation of the material stored hereunder for insurance purposes, which shall be attached to and made a part of this agreement, and Depositor shall pay a rate as set by Underground for insurance to cover such excess valuation. (c) In all other respects Depositor agrees to save and hold Underground harml.ess from any and all claims, demands, causes' of action, for liability pertaining to Depositor, its authorized agents, deput~es or emp1oyees, in the use of Underground's said Records Storage Center, above or below ground. 94 C1aims: Any c1aims against Underground must be made in writing and delivered to Underground by registered mai1 not 1ater than ten (10) days after return of stored property to Depositor, or ten (10) days after notice of claimed damages, whichever occurs first in point of time. ~~6YAt~Y CITY OF SANTA ANA :~~4ii7G:c ~_N: TITLE k.$"~I..vr ~ APffiOIED IS 'ill FC:R1 KTIESl': ~G/~~ rid N. Ream T E r,; t"v f'1:mHg.pr a. - ~.~ of the Co<.aicl . /' Guy. Clerk -3- All . r DI""'\ 1:'1""'\ D All - ,. MICROFORM The American National Standard (ANSI PH 1.43.1983, Practice for Storage 01 Processed Safety film) states that for best 8torage of arChival microfilm, the humidity should not exceed 40% and the temperature should not exceed 700 F. UV&S natural temperature 0'68" F. (200 C) complies with this standard; however. our natural humidity is 50% and conse- quentlythese vaults.r. dehumidified toa relative humldityot 38%. These vaults also comply with temperature and humidity requirements for single facility storage of quality assurance nuclear related records (ANSIIASME N 45.2.9-1979). SEMI PRIVATE VAULTS Minimum. 5120.00 per year CAPACITY MICROFILM STORAGE. . . One steel drawer (Maximum capacity of each d~wer: 66 rolls 01 16 mm '11m; or39 roll50135 mm film) $30.00 per year SPY MICROFILM TRANSACTION CHARGES: Receipt of roll microfilm will be handled for a transaction charge of 75lt for the fjrst roll received on any day and 25lt for each additional roll received on that day. Time required for processing other Shipments or per10rming special pro- jects is charged at the standard Records Management Ser- vice rate per hour. APERTURE CARDS. TABULATING CARDS One steel drawer (capacity up to 2000) $30.00 per year MICROFICHE One steel drawer (capacity up to 1500) ..... _. .. $30.00 per year 4 STORA..j:iE Schedu~e 02->1' STORAGE OTHER SEMI-PRIVATE VAULT STORAGE These semi-private .torage facilities enjoy the natural temperature conditions of 680 F _ temperature and relative humidity of about 50%. MAGNETIC MEDIA MAGNETIC TAPE CARTRIDGES AND DISC PACKS. Tape. and C8rtrtdges Discs Up 10 6 _ _ _ .' _ _ . . _ . . .. $10.00 ......... $15.00 each Per Year 71020 .............. 9.00. . _ _ _ _ . _ 13.50 each Per Year 21 to 50 ............. 8.00. . . . . . . . 12.00 each Per Year 51 to 100 ............ 7.00........ 10.50 each Per Year 101 to 151 ........... 6.00. . . . . . . . 9.00 each Per Year Above 151 . _.... . ................ Special Quote on Request CASSETTES AND DISKETTES r: Up 1060 ... _ _. $1.00 each Per Year 61 to 200 ..... .90 each Per Year 201 10 5(X) . . . . . _80 each Per Year 501 to 1000.. _ _. .70 each Per Year 1001 to 1500 _.. .60 each Per Year Above 1501 'Special Quole Dn Request NOTE: UV&,S PtJrl$Onnel can lake cara of -'urn-IJrounC1s'-BUher . '; ..: ;on .~/JJar:.b.siS-~by'request. Tape cleaning and rewinding can be done by LiV&S people underground whenever needed. Cost is $1.00 per tape plus operator's time. \ \ \ . JI * ~<i .... .,,/. __tl ,.. , HA~DDOPV. 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'-1 -= ~ .. _..0 .. .... ~ $. ="1 8 : >-.JlI 1! :'1 = a ~ ~.g iO >0,- 's ..Q g !. !'-" en .:! g 0_-= .. .. 8 -< Q 1 . -i = .. c " z o c 1! 1\ /! = .. lj ! :0 0 c.!:lI i . !! uj QJ :: u.. .c a ~.! " ! :ll ~ . of .. .. > .. -= e ..2 3. .2 ." 11 :; .c -;; .. .!! -.; " ." .; 'is .: .~ .... ~'~'3 ",",0 ~ <.> '''' ,...a.> "'C.J:: !n:s+-l ..." , - _0 00 . -'" ~~ ~~ ! iil .. " ~ :l a !l .. lj ~ . 1 :::Jj "'.. . is <.>" "'~ u ~ ~.. :a I ~~ " ! ~ ~ ~ of ~ . ~ . ex) ex) a> .... . '" C1J ;;c: 1 :::J ~.., '" N '" '" ..... 0 '" ~ ..... c: '" <: ... a> C1J :l ~ ~ ~~,;1 . u c t .... ~ <: 0.. > _ i Cor- Jra ' >, 1<...> !.... · ~Iol:;~ U -C\J -(I) o '" U> <D I ..... :l;j . -= ... ;;...... ~..... j- i .. t ! t i . . 1 clJ .. C1J . U '5. .~ I :; ~ .., ~ '" - . -= 1 1 e .. ..2 .. . Q, ,g ~ ! .. o ..c - ::I " .!! . <:: o ..c Q, >- _ e A "; e :; . Ei. "; "E >. . - o ..Q ..c " u . _ s:: ! ~ c: ~ .. 0 .. O~'i& E .. a ... ='- .....Q - 0 0 ! CellO ... ... .- > :- O:S~O 0 a! ;! ..Q O ... - to . .. - >-. -. -= O~"'=..c> <:: <:: " <:: II - 0 .2 .2 .. : i5.-;1 'i 0 .! ." ..!. =1 ~~.~81>--" 00....=11 1i 1i Q. .. g -::.4 : .... ,g .9 110, 3 0 ... --; >-- ~3::'''..ag 11 ~ ~ j j'g 380 B 0 _-= ;; ::I ~ .; .:a .!: ...,.I 1 ; 2 .. .. u 3 ;: ~ ~ '" .. ~ t ! ; i :::J i '" . . ~ <...>1 .. C1J . u'5 ~ I :;! .., ~ ~ i . of .. . .. . ...... ~~ ..--. ..-.- ....--... ..------- (St>iWing Address: 3301 Ca....y Slvd_. Hutchinson, KS 87Ml1) (316) 663-5434 '.1,,1..' c::'..u.,<.':JU."d V AULT~& STdF<AGI:: t"'f'l....TI::I.&~....n - .A ,",,;J~. L.- P.O. Box 1723/Hutchinson. Kansas 67504-1723 (St>iWing Address: 3301 Ca....y Slvd_. Hutchinson, KS 87Ml1) (316) 663-5434 INVOICE NO. DATE TERMS L--:37C 8/.J4/.J'~ r\i~T "r'. ~.EC~I?T CONTRACT NO. RENEWAL DATE Aca54 7/~1/6'2 CITY ~r SANTA ANA DEA~,.A CLA~K9 RECO~DS ~G~T. 217 NOtlTH MAIN. SUITE 329 SANTA ~,~. CA 927()1 [;,085 P.lGE- 1 ITEM QTY DESCRIPTION PRICE AMOUNT J";''j-L~~.H.~t. t;;; ,. T ~L 12.-'J: ~:ASl:-- F,i:;"'iT AL AUDITIO;-J, 120.[10 T::JTt.L ;'')i-'.LANCE OU'. 1 20.C"Q 1 l ,. ,. , ~'-- v ~. .;t~~R~U!~e ~AULTS & 5TLi~AG~ 3tl-~IT':' OJ- S4;..:}~ 1\~:A """['fTUL 1~IViJICE LISTING """ INVDICc- 1239J DATe- 3/04/83 ~ A ;,E- I ~. .;)TY J~IT U,IT JF ISSUi PIlICE MIOU'H ~r~Gc ~lESU IPTlll. '"\::Ft:.r Er.!lE ~~~-L=ASt ~f~TA~ 0?31~8Di5i4 :.Ec.. f",l:.I<.IUf LONTfC'CT 12.00 120.00 INVOICE TOTAL 120.00 120.JO ~! 'i. "!I.l1 ~ I ..." .. . ~~ J~ ;-< , ~ I ;is ~ i2 c.. ~ ~ ~ ~ "" ~ ~ j b b 15 ~ 14 1 ~ ~ a ~ Ul ~ I:l 0 ~ 8 ~ ~ I:l 9 s ~ ~ ~ Ul ;:;:~ 5 ~ ~ !il E1~!3 ~ ><8~ 0.. Eo< ~ ~ ~ .. ~ . ~ ~ i~~ ~ ~ ~ ~ ~ ~ fq j E ~ ~ OJ U 0.. ro I ~~ I ~ I I LJ \ I I I I I I I I I \ I .m_~________ ..... ~ . 0 ~ 0 ; @ ~ '. o..~ ~~ ~ . ~I ~~ !, ~ ~~ ~ .... ~~ I'ij !ij o..~ ~ 14r... ~u ~ ~ .....r... au ~~ - , .. ~ 1~3 Ii! ~ ~t;: ~ ~~ ~ 1:l ~ fil 1- ~ ~~ ~ ~~ ~ ~ ~&l ~E1 0 I ~ ..J ..... + ~~ I ,~l ~ , ~ i ~ r... ~ u u ~ 14 a ~ ~ ~ 3 ~ t;: t;: ~ ;: ;: :d! u ~ .... >< ~ o 0.. Ul >< 8 ~ ~ ~ i .. ; ~ z .... ~ 8 I:l :;!" ~. NRPI : EW ECEIPTSER TEM A new receipt is a box, magnetic tape, cartridge, or file. This is new material received for storage. Each shipment Item Rate $2.50 must be accompanied by one copy of a record transmittal form and/or other acceptable format. Additional labor to rebox, prepare client record inventory, or other special actions, will be performed at the hourly PRP: ER OLL OR ACKET service rate. (F~F): ILMICHE New Receipt Transaction Charge includes: Item Rate .......................$1.50 Unload at dock. Transport to storage area. Data entry and barcoding. Shelve material. Copy of record inventory sent to client. RPI: ETRIEVALSER TEM A retrieval is a box, magnetic tape, cartridge, file, or roll or 1 10 .................. $ 4.00 packet of microfilm or microfiche. 11 + ..................... 2.90 Retrieval charges include all routine labor, receiving of fax and copies of requests (if appropriate), freight handling labor, and shipment processing time. : Add $2.50 per item for permanent Note If requests are received without the location (when removal. When notified at a later date available), the client will be charged at the hourly service that material will not be returned to rate for labor to find the complete information needed to storage, the $2.50 permanent removal retrieve the request. charge will apply. Postage, commercial freight, and courier delivery charges . are not included Freight bills, other than UV&S transportation, will be rebilled at cost plus 10%. The maximum rebill amount will be $50.00 plus the original freight bill. (UV&S HUTCHINSON TIER) Page 1 SERVICES PROVIDED BY UNDERGROUND VAULTS & STORAGE, INC. PI: R~I ER TEM EFILES NTERFILES A refile is a box, magnetic tape, cartridge, or file that has 1 10 .................. $ 4.00 been retrieved and is being returned for storage. 11 + ..................... 2.90 Refiles must be listed on record transmittal form, or other acceptable format listing each item. If refile material is received without this documentation, the PRP: ER OLL OR ACKET client will be charged for all labor at the hourly service rate (F~F): ILMICHE to prepare this documentation. Interfiles are documents placed into an existing box or file Item Rate .......................$1.50 already in storage. Refile Transaction Charge includes: Unload at dock. Transport to work area. Verify material received. Refile material in original location. PI: DC ER TEM ESTRUCTION HARGES Charges pertain to records destroyed by shred. Destruction Charge includes: Item Rate .. . $5.00 Receiving request & verifying authorization. Pulling material from storage. Verification of material pulled. Updating inventory. Non-Paper Media Records All freight handling labor. Item Rate .. . $17.50 Transportation to destruction destination. Sending Certificate of Destruction. (UV&S HUTCHINSON TIER) Page 2 SERVICES PROVIDED BY UNDERGROUND VAULTS & STORAGE, INC. MISCELLANEOUS SERVICES ER MERGENCY ETRIEVALS 3:30 p.m. ~ Midnight (Mon. thru Fri.) $200.00 Midnight ~ 7:00 a.m. & Weekends 250.00 Holidays 350.00 The Emergency Retrieval rates are in addition to special delivery rates. OS THER ERVICES Microform Hard copies (per print) $1.50 + hourly rate Photocopies $0.25 each Fax $0.35 each Scan and Email (per page) $0.35 each Scan paper to CD Per quote Hourly Service Rate (computed to the nearest 1/10 hour) $38.00 / hour Minimum Cancellation Fee $50.00 Reproduction services available for seismic data, Per quote micrographics and blue prints Consultation Services $85.00 / hour plus expenses BOXES Letter/legal (15"l x 12"w x 10"h) $ 2.60 X-ray (19 1/4"l x 6 1/2"w x 15"h) 4.20 Microfilm (15 1/2"l x 12"w x 4"h) 2.60 Microfiche (15"l x 7"w x 4 3/4"h) 2.60 10% discount on quantities over 1000 (UV&S HUTCHINSON TIER) Page 3 SERVICES PROVIDED BY UNDERGROUND VAULTS & STORAGE, INC. HUTCHINSON COURIER SERVICES For multiple drop offs at one stop or for pickup or delivery of over 40 boxes other than from a dock, the hourly service rate for time over 15 minutes will apply. Additional time, to load or unload, over 15 minutes will be charged at the hourly service rate of $38.00 per hour, figured to the nearest 1/10th hour. (UV&S HUTCHINSON TIER) Page 4