HomeMy WebLinkAbout2001-05-31MINUTES OF THE ADJOURNED REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
CALL TO ORDER
ATTENDANCE
MAY 31, 2001
CITY HALL
20 CIVIC CENTER PLAZA
2No FLOOR CONFERENCE ROOM
5:46 P.M.
COUNCILMEMBERS present:
BRETT FRANKLIN
CLAUDIA ALVAREZ
LISA BIST
JOSE SOLORIO
COUNCILMEMBERS absent:
ALBERTA CHRISTY
PATRICIA McGUIGAN, Mayor Pro Tern
MIGUEL A. PULIDO, Mayor
STAFF present:
DAVID N. REAM, City Manager
JOSEPH W. FLETCHER, City Attorney
PATRICIA E. HEALY, Clerk of the Council
PLEDGE OF ALLEGIANCE COUNCILMEMBER FRANKLIN
WORK STUDY SESSION
WS.A. FISCAL YEAR 2001/2002 CITY BUDGET
Presentation by Fire Chief Martin; highlights of presentation are as
follows:
Three major divisions within Fire Department; Fire Prevention,
Emergency Operations, and Support Service
• Proposed budget totals $32.5 million
Personnel costs account for 91 % of the budget which includes 24
hour per day coverage
Fixed level of staffing — 66 personnel on duty at all times
• Overtime is a fixed cost
• Personnel changes for 2001-02 include the deletion of one Senior
Office Assistant and the addition of one Systems Technician
Santa Ana Fire Department is one of few Fire Departments in
Orange County that has its own Dispatch unit
CITY COUNCIL MINUTES 199 MAY 31, 2001
• Emergency Services Revenue comes from Paramedic Service
Charges and Paramedic Subscription fees
• In recent years, paramedic billings and revenue have increased
• Fire Department Reserve Program is vital to success of the
Department; Fire Department provides training for perspective
future firefighters
• Department is in need of a training tower; should be consideration
in future budgets
• Need has diminished for alarm boxes installed in various locations
throughout the city; 60 boxes will be removed and 40 will remain in
service
• Five out of ten fire stations in the City are in need of upgrades;
most critical is Fire Station 3, which has a garage too small for the
fire apparatus and does not have female accommodations
• Department is working on improving communications within the
Department
Presentation by Finance and Management Services Executive
Director Coloma and the following staff personnel:
Francisco Gutierrez, Administrative Services Manager; Dave Borik,
Accounting Manager; Christine Calderon, Treasury and Customer Service
Manager; Terry Price, Fleet Manager; Tom Gergen, Information Services
Manager; and Mario Ghizzi, Building Superintendent.
Highlights of presentation include the following:
Major issues that need to be addressed:
• Implementation of new Purchasing System
• Increased volume of formal bids due to the Charter cap of $10,000
• Funding to obtain consultant services to compile the inventory of
infrastructure assets with corresponding valuation figures and
depreciation schedules to meet the reporting requirements of
GASB 34
• Lack of record storage space
• Replace 12 year old Unisys V380 computer mainframe and 12 year
old Lawson financial system software
• US Postal increases
• Replacement of manual cashiering process with electronic on-line
cashiering system
Development of new business license system to replace outdated
16 year old system
• Development of computerized dog license system to replace
manual/batch process system
• Replacement of two existing 30 year old air conditioning units in
computing center
• Additional staff support for development and maintenance of the
City web page
CITY COUNCIL MINUTES 200 MAY 31, 2001
Preventive maintenance and capital needs have been deferred due
to lack of resources including personnel
• Increasing energy costs
• Increase Building Maintenance staff to support the addition of new
facilities
• Reduction of permanent fleet staff by six full time positions
• Replacement of outdated Fleet Management system
• Implementation of next phase of Payroll/Personnel project
COUNCIL RECESSED AT 7:00 P.M. AND RECONVENED AT 7:08 P.M. WITH THE
SAME MEMBERS PRESENT
Presentation by Public Works Agency Executive Director Ross;
highlights of presentation include the following:
• Impact of increased energy and asphalt costs
• Addition of consultant to coordinate NPDES/storm water run-off
requirements
• Deletion of Senior Office Assistant and addition of GIS Systems
Technician and consulting funds to update GIS Strategic Plan in
2001-02
• Preventive maintenance for arterial and neighborhood streets
• Meet new Federal requirements for capacity, management,
operations and maintenance
Minimize sewer overflows for health protection
• Implement funding programs for sewer system rehabilitation, repair
and replacement
• Meet new requirements for run-off
• Minimize urban water contamination
• Compliance with best management practice covering cleaning and
prevention programs
• City's Street Light inventory built in 1920's
o Difficult to locate replacement parts
o Difficult and costly to maintain
o Energy inefficient
o Causes large outage areas
o There has been no capital funding for replacement in the last
four years
o Edison lights are very costly; Edison not proactive in
maintaining system
o Inadequate lighting in many neighborhoods
o Agency's focus is on replacing and maintaining city owned
lights and adding lights in neighborhoods
• Principal challenges for Public Works in the coming year include
maintenance of local streets, slurry seal, sewer replacements,
storm drains, and street lights
CITY COUNCIL MINUTES 201 MAY 31, 2001
19.B. EXCUSED ABSENCES
Motion: Approve.
Excuse absences for Mayor Pulido, Mayor Pro Tern McGuigan, and
Councilmember Christy from the current meeting; and Mayor Pulido, and
Councilmembers Franklin and Bist from the May 30, 2001 Council Meeting
MOTION: Solorio SECOND: Alvarez
VOTE: AYES: Alvarez, Bist, Franklin, Solorio (4)
NOES: None (0)
ABSENT:
Christy, McGuigan, Pulido (3)
Councilmember Solorio left the meeting at 7:30 p.m.
Presentation by Planning and Building Agency Executive Director
Nelson; highlights of presentation include the following:
• Included in the 2001-02 objectives is the completion of the 55
Freeway Corridor Analysis; Phase II of SAPIN, South Bristol Street
Improvement Plan, Urban Design Standards, and location of the 4w
District Court of Appeals in Santa Ana
• Upcoming Major Development Projects:
o Main Street Concourse
o T1-Mainplace office tower
o Macarthur Place
o Hutton Center
o Armstrong Ranch
o Discovery Science Center II
o Xerox Center 3`d Tower
o One Broadway Plaza
• Permits issued are on the rise
• Increase in Certificates of Occupancy
• In comparison with other cities in Orange County, Santa Ana has
fewer inspectors issuing more permits with a higher daily inspection
count
• Agency will require additional code enforcement officers to manage
a systematic, proactive neighborhood improvement program
• Additional planners required to decrease development processing
time by 20%; and increase environmental review by 50%
CITY COUNCIL MINUTES 202 MAY 31, 2001
COMMENTS
There were no public or Council comments.
ADJOURNMENT - 8:09 p.m. - to Monday, June 4, 2001 at 5:30 p.m. at City Hall, Room
831, 20 Civic Center Plaza, Santa Ana, California
Patricia E. Healy,
Clerk of the Council
CITY COUNCIL MINUTES 203 MAY 31, 2001