HomeMy WebLinkAbout25E - LITTER CONTROL
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
CITY COUNCIL MEETING DATE:
MAY 21, 2007
TITLE:
C%
/2/JJ{2
APPROVED
o As Recommended
o As Amended
o Ordinance on 1" Reading
o Ordinance on 2"' Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT AWARD FOR LITTER CONTROL
AND MAINTENANCE IN DOWNTOWN SANTA
ANA (RFP NO. 07-048)
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with L.A. CHA
Maintenance Company for litter control and maintenance in the Downtown
for a two-year period with a provision for three one-year renewals.
DISCUSSION
The Downtown area includes approximately 600 retail, service and
professional businesses. The comprehensive scope of services includes:
litter pickup and trashcan maintenance. Additional services include
painting; cleaning parking meters, light poles, bollards and outdoor
furni ture; sidewalk-blowing to assist street sweeping; and maintaining
high standards of cleanliness for alleys and bus stops.
A Request for Proposals was
proposals were solicited.
received is as follows:
advertised on April 25 and 26, 2007,
A summary of the proposals requested
and
and
10 Request for Proposals mailed
6 Request for Proposal mailed to Santa Ana vendors
2 Proposals received
o Proposal received from a Santa Ana vendor
On May 7, 2007, two proposals were received. The proposals were
evaluated by a City team comprised of representatives from the Public
Works Agency and Community Development Agency using the following
criteria: organizational credentials, experience, work plan and
pricing. The maximum obtainable score is 500. The ratings for the two
respondents are as follows:
25E-1
Agreement Award for Litter Control
and Maintenance Services
May 21, 2007
Page 2
FIRM LOCATION PRICE PER ANNUM RATING
L.A. CHA Northridge, CA $196,234 / first year 371
Maintenance $209,290 / second year
Company
Pacific Building Costa Mesa, CA $189,620 / first year 344
Care $199,740 / second year
The proposal from L. A. CHA Maintenance Company received the highest
overall rating, is responsive to the specifications and meets the City's
requirements. The L. A. CHA Maintenance Company proposal included an
extensive work plan and demonstrated the organizational credentials and
staff experience necessary for maintaining the Downtown. They are
currently providing these services for the Downtown and have
consistently demonstrated the ability to provide a high standard of
service.
Staff recommends an agreement with L.A. CHA Maintenance Company for the
annual amounts of $206,234 for the first year and $219,290 for the
second year. This includes $10,000 for additional work, if needed. The
agreement term will be from June 2007 through May 2009.
FISCAL IMPACT
Funds for the first month of the contract are available in the fiscal
year 2006-2007 Downtown Maintenance Fund (account no. 407-933-6291).
Funds for the duration of the contract term will be included in the
proposed 2007-2008 and 2008-2009 budget.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Deputy City Manager for
Development Services
Community Development Agency
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(~rancisco Gutierrez ~
<b Executive Director ~-
Finance & Management Services Agency
SGH/GL/mlr
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