HomeMy WebLinkAbout22D - COPIERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 4; 2007
TITLE:
CONTRACT AWARD FOR
COPIER MAINTENANCE AND SUPPLIES
(SPEC. NO. 07-049)
~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s~ Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Danka Office Imaging Company for copier maintenance and
supplies for a two-year period in the annual amount not to exceed $50,000.
DISCUSSION
City departments utilize approximately 60 copiers of varying capacities and
manufacturers to facilitate the daily operational needs of duplication.
Maintenance service agreements are established with the various
manufacturers in order to keep the copiers functioning at an optimal level.
Danka Office Imaging Company currently maintains a total of 17 copiers.
The three main copiers in Central Services, (The Heidelberg Digimaster, the
Canon 8500, and the Canon 600), currently have expiring contracts and will
require new maintenance agreements.
The three copiers had a combined purchase value of $273,425. Although the
copiers are over five years old, staff has determined that the copiers are
in good condition and not in need of replacement at this time. The
recommended vendor has consistently been the lowest responsive bidder on
price,. service response time and contract coverage. Therefore, staff
recommends approval of a two-year contract.
FISCAL IMPACT
Funds are available in the Central Services Maintenance & Repair Machinery
& Equipment account (71-176-6281).
~ n~1i`l~i 1 S1c~. ~~~~-
Francisco Gutierrez
Executive Director
Finance and Management Services Agency~„~
FG/KM/07-049.2:uc
22D-1
22D-2