HomeMy WebLinkAbout25B - PARK LANDSCAPEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 18, 2007
TITLE:
AGREEMENTS FOR PARK LANDSCAPE
MAINTENANCE SERVICES
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~~ Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Direct the City Attorney to prepare and authorize the City Manager
and Clerk of the Council to execute a two-year agreement, with three
one-year renewal options, with Merchants Landscape to provide park
landscape maintenance services in an annual amount not to exceed
$346,004.
2. Direct the City Attorney to prepare and authorize the City Manager
and Clerk of the Council to execute a two-year agreement, with three
one-year renewal options, with Master Landscape to provide park
landscape maintenance services in an annual amount not to exceed
$676,394.
The Parks, Recreation and Community Services Agency currently divides the
City into four separate park maintenance districts. Districts 1 and 3 are
maintained by City staff, and the maintenance for Districts 2 and 4 is
contracted out. The current landscape maintenance contract for
maintaining Districts 2 and 4, which include 18 of our 40 park sites,
expires June 30, 2007. A notice inviting proposals was advertised on
April 19, 2007, and a request for proposal was solicited. A summary of
the request for proposal invitations and proposals received is as
follows:
14 Request for Proposals mailed
5 Request for Proposals mailed to Santa Ana vendors
4 Proposals received
2 Proposals received from Santa Ana vendors
25B-1
Agreements for Park Landscape Maintenance
June 18, 2007
Page 2
Proposals were received and opened on May 22, 2007. The four firms that
submitted proposals were Merchants Landscape and Maintenance, Master
Landscape, Midori Gardens and Vista Del Verde. Each proposal was
evaluated based on the vendor's capability and experience, past
performances, and cost of proposal. The evaluation results and annual
costs for each district are as follows:
Score District 2 Cost District 4 Cost
Master Landscape 460 $419,604 $614,904
Merchants Landscape 469 $314,549 $590,332
Midori Gardens 244 $572,244 $1,018,332
Vista Del Verde 327 $626,004 $1,699,452
The proposals received from Merchants Landscape and Master Landscape were
most responsive to the specification and meet the City's requirements.
The City proposes to enter into a two-year agreement with Merchants
Landscape, with three one-year renewal options, for the maintenance of
District 2. The annual base contract cost is $314,549. An additional
$31,455 is included for unforeseen emergencies, resulting in a total
annual contract amount of $346,004.
In addition, the City proposes to enter into a two-year agreement with
Master Landscape, with three one-year renewal options, for the
maintenance of District 4. Master Landscape was selected due to their
business plan and resources available to perform in District 4
specifically. The annual base contract cost is $614,904. An additional
$61,490 is included for unforeseen emergencies, resulting in a total
annual contract amount of $676,394.
These two agreements will replace the existing agreement with Midori
Gardens for maintaining parks in Maintenance Districts 2 and 4. By
replacing the single agreement with two agreements, the Parks, Recreation
and Community Services Agency believes the smaller maintenance areas will
be more manageable for the landscape contractors, which will result in
better quality landscape services. In addition, the new specification
requires the landscape contractors to hire a subcontractor that
specializes in infield maintenance, which will improve the quality of our
baseball infields. Both Merchants and Master will be utilizing Major
League Softball as their infield maintenance subcontractor.
25B-2
Agreements for Park Landscape Maintenance
June 18, 2007
Page 3
FISCAL IMPACT
Funds are available in the FY 2007-08 Park Services, Other Contractual
Services object code (account no. 11-250-6291) and in the Building
Services object code (account no. 11-260-6291).
APPROVED AS TO FUNDS AND ACCOUNT:
~/~ /
Gerardo Mouet, Francisco Gutierrez,
Executive Dir for Executive Director
Parks, Rec. aid Com. Svcs. Finance and Mgt. Svcs. Agency
25B-3
25B-4