HomeMy WebLinkAbout22A - SPEC 03-044 HEATINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 16, 2007
TITLE:
CONTRACT RENEWAL FOR
HEATING, VENTILATION,
AND AIR CONDITIONING
MAINTENANCE AND REPAIRS
(SPEC. NO. 03-044)
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CI MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Adelphia, Inc., d/b/a/ Chandler's Air Conditioning
and Refrigeration for heating, ventilation, and air conditioning
maintenance and repairs for a one-year period in an annual amount not to
exceed $150,000.
DISCUSSION
Various agencies throughout the City have heating, ventilation, and air
conditioning (HVAC) systems that require maintenance to ensure maximum
efficiency and operational reliability. The contract will provide service,
maintenance, parts and unit replacement as required.
On July 21, 2003, the City Council awarded a contract to Chandler's Air
Conditioning for a two-year period with provision for three, one-year
renewals. The vendor has performed satisfactorily and has not increased
pricing in four years. Chandler's Air Conditioning, a Santa Ana vendor,
has agreed to renew the contract with a 16 percent increase in pricing to
offset increased labor, fuel, and insurance costs. An evaluation of the
increase by Purchasing staff indicates the rates offered are lower than
those offered by regional competitors. Therefore, staff recommends the
final renewal of the contract.
FISCAL IMPACT
Funds are to be charged back to various departmental Maintenance & Repairs
of Buildings & Grounds accounts (object code 6261).
CI~C~ \~ S~ ~ ~~
~~ Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/BP/03-044RF.2:uc 2 2A~~
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