HomeMy WebLinkAboutA-2002-131
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A-2002-131
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Distributed
Accounting
L. Hunter
Tina Giles-P.
Dep!.
Vendor
Clerk
P.A.
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COOPERATIVE AGREEMENT C-2-0148
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THI: (1!'{ANGE COUNTY TRANSPORTATION AUTHORITY
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THE CITY OF SANTA ANA
6 FOI'{ SENIOR MOBlll1Y PROGRAM
, 'n ~
7 THIS AGREEMENT i!; madl! and enlBr8d into thill."~day of ~/, 2002 by and between
',: ."G :~cu,ti T"ans.po1ation Al.lthority, a pllblic corporation of the State of Califomi<l (hereinafter
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9!i referred to as "AUTHORITY") and thE, City of Santa Ana (hereinafter referred to as "CITY').
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il'tll-lERi.:.'S, J',UTHOFITY has been retaiN;d by the Area Agency on Aging (AAA) to provide
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countywide tran:lpolt?tion 01 :leniors '0 nutrition Sif:,ss funded by AAA; and
WHEREAS, CITY is oesirous of otllainin9 ':ranspmtatian services for seniors of th,) City of Santa
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15 I WHEREAS, !',UTHOF:ITY anc:j CITY Jointl~1 wish to expand the senior transportaticn services
" ,I ,,"allable by 101)1,ing "It altl~rmltive methods of pm'viding tr:ansportation services to the senors; and
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WHERI.:.,S, )I,UTHO!FITY and crn' agreE~ to enter into the senior mobility progran concerning
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18 I senior tranSpol1alil)n SerVCl!S; and
'0 ! WMERI:,I\.S, this COIJ~'eratil/e Agre;!ment d,~fines jhe roies and responsibilities of ),UTHORITY
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,','- ',X, ( ir Gl:ecu-liI1!; a senior mobiny prngram for senior transportation:
NOW, -rIiER:EFORE. it is mutually understood and agreed by AUTHORITY and CITY as follows:
ARTICIJW;;.QMfJ.ETE Almf:Jl;;'I!!1,SUr
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A This l,-greom~nt. incl:.Idin9 ail e~hbits and dc,cnments incorporated herein and made
applicable by rsferen::e, constitutes the c<;'mpletl~ dnd exclusivo statement of the term(s)md condition(s)
:>! the agreernlmt belw<lan AUTH(lRIT" and CITY and it supersedes all priOf lepresentations, I
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understanding~; and !:om,"lI,icatjon~: The invalidity in whole or in part of any term or ,:ondition of this i
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7145605792 P,03/14
AGREEMENT NO. C-2-0148
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i! A\1reement ShEl1I not affect t,",~, validit~. of ot,her term(s) or condition(s)~
.~ ~ AU-'~IORrrY'3 failure ':0 insist in anyone or more instances upon CITY's performance of
3 II any term(s) or c:ondition(s) \)f this Agreement stlSIJ not be construed as a waiver or relinquishment of
4 il AUTHORITY's right ':0 such :lerformance 0; to fllture p~lrforrrance of such term(s) or c:onditJon(s) and
, . CiTY's obligalil)n in mspecti:tlereto 811all (:ontinu~l in full force and effect. Changes to any portion of this
6 Agreement shall not be bincling upon AUTHORITY except when specifically confirmed n writing by an
7" a:..thorized represent:"tive 01' I\UTHORITY by WE)' ,of a written amendment to this Agreement and issued
. 't .;ccordance with thi:' provil;ions of tllis A~lreemE,r:t.
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ARTICLE 2.JilES~'O~ SIBILllrIES.~l.f TH~;.AUTHORiT'(:
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I'l.UTH:)RITY 'Igrees i!o provide rLlrlds annually In the amount specified in the attached i
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.l1 Exhibit B, "Projected Fundin,] levels' thn:lI.rgh 201'1 for the senior mobility program using funds obtained
12 from the Older' Americans J\::t asa,jiocaleci by Orange County's MA, and Article 4.5 of the State of
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'. .,~" ~-"!~n ;porti~!'ion Dev;lopment Acl'
B, f!1e fLll1ding 'Eve!s an~ del,erminecl each year based on changes in se liar population,
IS II Annual allocaMns will be calculated uaing Ilc:ual !~mwth In senior population and the Cons~mer Price Index
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,1\UTHC1RITY vlill pa'~ to CiTY thE: AUTHORITY's annual contribution fo,' the first fiscal
18 :JEar within thilti' (30 days i)' receip of ,,1 rilqUI~,I: to dr aw down Senior Mobility ProgrE m funds or the
'-~ ",y\: ()f service whichever is later. Swbsequent ~Irmual contrib,;tlons will be paid to the CiTY by July 30"
2Jl ofthe following )ear.
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A I un\lsed or unmatched /c..UTHC):;:ITY funds shall be deducted from the following fiscal
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"M II year allocations.
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A'jTHORITY will administer and coordinate the pilot program with the AAA
A JTHORITY \\ill provide te,::hnical assistance to CITY, if requested, in the'ollowing areas:
I) Vel'lde clormtions; and
~ <t> .
;~) Perk.dic workshops on a 'o'~lriety of topics
l CAMMI'CLER.ICALJWaRD~ H:C;JCIJ~';~'E:f.'iAl;:;>Ot"a DOC
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7145605792 P.04/14
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AGREEMENT NO, C.2..o148
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AUTHORITY will establish a netwClrk of local operators who will meet on a regular basis.
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21 ARTICLE 3. !~ESPC;~~SIBILI:rIES OF CI"!C[;
3 i A. CITY ;;Igrees ;hat all funds n~ceived from AUTHORITY as specified in Article 2A above will
41 be used excllJ~;jvely for pl'oviding accei~sible senior transportation services that do not duplicate
5 AUTHORITY's servic'E!$ a:s ll~ecified In Exhibit A llntitled "Scope of Work"
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7 I match may be made IJp of Cllllh-subs:dies, 'fme revenues, or in-kind contributions.
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81 C. CITY may C(llItract with a tl1ird party service provider to provide senior transportation
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CITY ';lgrees bl a twenty pElrcent (20%) match of funds provided by AUTHORITY.
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Local I
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9 i 1 services provioed th,,:t:
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1 Contrac;!o; is selected ul~i"g a cClmpetitive procurement process; and
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2 Wheell:hail' accessible vehicle!;sre aVililable: and used when requested.
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CITY shall pr,cure ,md rnaintain insurance coverage during the enti'e term of this
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1~ If Agreement. CoVera\;le shall :l6 full coverage or :subject to sel.-insurance provisions CIlY shall provide
141 the following inSJranD~ ccvm,~ge:
15 i 1, Cc<rnmEirc~11 Genei'al Li.,bility, to inclllde Producls/Compleled Operatio"s, Independent
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!~ , C'l"tractors', c.,ntra';i:ual Liabiiity, and PersDnallnj"""y Liabilitywl':h a minimum of $1,000,000 of coverage,
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2, Automobile Liability Insurance wI1h Primary Bodily Injury with a minimum of $1,000,000
7.8 combined single limil~l;
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WOI'ken;' C ,mpensation '.v!th Iilll,ls as required by the State of California;
Emoloyem' Liabiiity with limits (l'f a minimum of $100,000, and
Pr()of of nuch CtIVera"e, in the form of an insurance company issued policy
,;Li anc a lrol<:er $Sued insumnce cElrtificate, must be received by AUTH:)RITY prior to
~3 ! commencement of any worl< Proof of il'lsurarll;'" coverage ITlUS1: be received by AU1HORITY within
7' I' ~,:...~:-: (7) calendar days fl'orn the date of r:!xecul:i'~11 of the Agreem9nt. AUTHORITY mUI;t be named as
I"~ !, <1n additional 'nsun~d on tho certificate and EJrl':lorsprnent. CI1Y shall irlclude on 11e face of the
261 Certificate of Insurance the I\~reemelt Nwrber (>-2.014-3; and, lh," Procurement Administrator's Name,
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7145605792 P.05/14
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AGREEMENT NO. C.2.0148
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1 II Rebecca Potter.
Z!. F. :::ITV agrees !o provide AUTHORITY with monthly summary reports of th~ CITY's senior
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. .. ":"'~,' prcgrfm. CITY sh~11I submit monthly summary report within twenty (20) oa endar days as
4 I. seeeifled in Exhibit C 'Seniol' Mobility Monthly Report," included in this Agreement, which is incorporated
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51 into and made part Oj,this AGilfeemenl. ,
6 . ARTICLE 4. rERlIo1l)F AGRI:EME:NT:
71 This Ag~lelT1~'~~ha;-~om;1::1ce ':~Ol) e)ocution by bClth parties, and shall conti lue in full force
8 i and effect and shall e:dend trrough ,Iune 20.07 as mutually agreed to by both parties. The AUTHORITY
" ; retains the optiOll to extend this agref'mel1t 11rou~,h June 30, 2011.
19 ! ~RTI.CIJ: 5. JS!QIJIg;e
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11 I All Noti';E!S pertainln~ to this Agreernent and any communications from the partie'l may be made
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12 · by delivery of said nc,tioes in I,erson or by depositing said notic:es in the U.S. Mail, regist'ired or certified
.. ::;;:, '0tJrn re'ce,pt roe :Iuested postage prepaid 8f1lj addressed as follows:
141] To CITY:
.(C., '~,2cr'"!atic n & Comrnur ity Services
!' ! ~"e W. San\a Ana Blvd.
17/1 Suite 200
1.8 Santa Ana, CA f27');:
To AUTHORITY:
Ol13nge County Transportation Authority
550 S. Main Street
PO Box 1418.;
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1.1 )\TTENTION: Ms. e\lelynl3e,,{tell
Or8lnge, CA 9286:1-1584
ATiENTIO'\J: Rebecca Potter, C.P.M.,
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C:cmmllnity Ser/ices Supervisor
Senior ProClJrement Administrator
b.:.
(:" 4) 5'?1.4;~70
(l14/660-5B19)
ARTIClf 6. JEED!ffi~hST~IJ;_~J'!O L.qgAL.I.~Wl!~
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AUTHORITYmd GIT'( agree thaI: in perfCirman'~e of thoir obiigations under this Agreement, they
, ,.C,," ~?'T"i'iy \Ii tl1 all ilppli,;alJ e federal, Callfomi~1 State and local laws, statutes and ord nances and all
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;.: ! l;r.l(fu! orders, rules at'd reql.'i,tions prornulq<lted ti,,~reUi"Cler.
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~145605792 P.06/14
AGREEMENT NO. C-2-Q148
~RTlCIJ: 7. qRDER IlF PRECEDENCE
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,', ;~:':s provisiolH; of this Agreement, including all exhibits; (2) AUTHORITY's staff report datf!d September 6,
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4 2001; (3) all other documentl;, if any, c:lted hl3lein 0': ilncorporated by reference.
Conflicting prClvisions 11ereof, if any, shall prevail in the follewing descending order of precedence:
s ARTICI.(, 8. AUDIT J~ND INSPEC:]1!:lN O[ RECORDS
City s,n<i11 provi.je AUTHORITY, or ()~her a~I",nts of AUTHORiTY, such "ccess to CI TV's accounting
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7 I books, records, payroll docllments and facilities as AUTHORITY deems necessary CIT( shall maintain
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s~'ch OO':lks, reGclrds, data anc docummts Irl aCCClrdance with gemerally accepted accountirg principles and
9 i' srall clearly idHrltify ~!II,d ma;(~ such items readily accessible t,) such parties during efT"s performance
10 hereunder and for a period 0',' five (5) :{ears from th'!, date of final payment by CITY, AUTH:)RITY's right to'
,. , ~. 'ni~ t>'J'1ks ;ind l'eOO'II:'S directly related to this AgI'EI,,:ment Shall also extend to all first-tier sUhcontractors,
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'p,;C~TICJJ: 9. JJ:;RMI~!!~TION
A, AUTHORI1Y cr CITY may, 'lor its own convenie'1ce, terminate this Agreement at any time
IS : advance of the specified <:iat>~ of termination,
r whole or in part b:l givin;l the other pa't:/ wntlEm notice thElreof of not less than ninE:ty (90) days in
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If AgrE'9n:(,nt is terminated prior to July 1" of any year within the term, the CITY shall
17 I cetvrn funds on a pn)I';a\()(l b.I:,is for !I"at annual allocation
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]8 !i ARTICLE! 10,!NI)I:nllI1FICA.J!}ml
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CITr' ",hall il"demnify, defe'rld anci hold harmless AUTHORITY, its officers, directors,
10 II employees and agents fmm and againstl ,any ard all ci<lims (including atterney's fees ,md reasonable
21 Ii expenses for liti(fation or ",eI11,~menl:) for any loss m damages, bodily injuries. including dE ath, damage to
,.11 'Y' '~r.. ")f 'J~;e af pre-pertl' caused by tht, i1egli~l',l1t acts, omi:,sions, or willlJI miscondl ct by CITY, its
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:~ '<:)~'!~e"!', direl:tc m, elTlploY'~En agents, sllbcor:trac' I)rs or :::uppli,;rs in connection with or a'ising out of the
;< !' o,,'rformance of this Coop,,!ra~ive Agreement
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CITY "hall n' ~intalr' a<ieql.wte lellels 01 Inslrance, or self.jnsurance to assure full
Z6 indemnificatio~ elf AUTHORITY,
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"145505792 P. 07/14
AGREEMENT NO. C.2.0148
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ARTICUE 11..JFORCI; MAJEURE
Either pmty ~;hall be excused from perfcrming its obligations under this Agreernent during the
3! time and extent that it is prevented from performing by a cause beyond its control, in ~Iuding, but not
41 :ir.1ited to: any incid,mce 0' fire, flood; acts of God; commandeering of material prO(lucts, plants or '
."" ":: ~'"' 1p.deml st,me or local government; national fuel shortage; or.1 material ac: of omission by
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(, 'I :t,e other party; WhEll1l satlsfal:tory evidence of sUlch cause is presented to the other party, and provided I
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711 further that SUCll nonperfonr ancels unforesees'ble, beyond i:he control and is not dU!1 to the faull or ,
8 i' !13gligence of th,. party l1(it ~.,rforn'lin'.i. 1
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Upon eXI~cuUlJn by tuth p:arties this Agreement shall be made effectivH on Februa'}' 1,2002.
IN WITNESS Tlil!Rr;;OF, th,;! par::ies hlln"to have caused this Agmement No. C,2-0148 to be
,::ec;Jle:i on the dat.efirst wllllen abo'fle
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12 I CITY OF SAN'rl~ ANA
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ORArmEOUNTY TRANSPORTATION AUTHORITY
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Arthur 1. Leahy \
Cllief Executive Officer
APJ>FiOVED AS TO F.:)RM:
By_.b~~O'-
K!~"\nard R. Smart, Jr
GI:!nera! Couns'll
1811 APPR~~ED AS TO I"OR.M:
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" I By c< ,~./;'"~ ',e.,' "(,,-
20 ' -M"JOseph W. fleMu;;--:;7"'--
. City Attorn{~)'
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:31' Cav;d N. Ream
City Manacer
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"145605792 P, 08/14
AGI"\EEMENT NO. C-2-0148
EXHIBIT A
Scope I:>f Work
Sjmiow Mobility Program
-,-,;;;1; ,.;: The City of Santa Ana (City) will utilize funding provided by Authority an j its
local match to provide the following sl,~rv;ce$:
. Door to door service to Santa Ana fragile senior residents 'to and from the two
Senior Centers, Southwest and Santa Ana Senior Centers.
. Fra.~i1e, elderly seniors. in Nled of service will be accommcldated in th., Senior
Mobility Transportation Pro!~ram upon calling or visiting either one of the
Smlior Cent'~r::,
. The service is provided dally; mOl'l"ling pick-ups begin at 7:30 a.m, and end at
approximately :1:00 p.m. Seniors will be at each center in time to enje,y a hot
lunch, exercise workshopl'; and social ac:tivities,
<;a~iI 2: The City will follclw competitil/13 proGurement practices in sel,~ction ofvnndors
for all services which it dCles not provide using its own workforce. Any Reques' for
Proposals (r~=p\ !()r sl3rvices wil! specify th.;~ use of veh'cles meetin~1 ADA acce :;sibility
~;ta"ldards.
'. ,',' :: '7'hl City wisbe!l to obtain th, following retirement eligible Authority ACCESS
'1e1icles:
. TvJO (2), donated by Authol'itv
Tas.\( 4: Th,~ City will perform, or em;u;e that a contracted vendor performs,
maintenance of all vel,id"s used in thEl Senior Mobility program, including, at a
minimum:
. Daily Pre-TI"ip Inspections 'chat meets or exceeds the guidelines provided in
tre aU<iched P 'e-Ope ralio:! InSpE)I~tion ,S, Defr,ct ~\eport (A.'.tachment I)
. ScnedLted pm~entivEi maintenance that meets or exceed" the guidelnes
prc>vidE:d in the attacrled PIVI Checklist, inclucing the maintenance of all
a:ces:sibility features )f the vehiG;,as. (f-\ttachment 2)
. The City wllll"1aintain maintlanance records for each vehiGte for five (5) years
and wil, COOP!! 'ate fully in <'Innual motor coaCl carrier terminal inspections
c::nduc:ted I:>y the Calfornia High'lay patrol.
;";il ?,'\ 6: The City will ermure that its operators, or its contracted vendor's oper"tors, are
propeny iicel1selj and tr3ined to profiGienc:y to perf'orm:heir duties s(lfely, and ill a
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"145605792 P. 09/14
AGReEMENT NO. C..2-0148
EXHIBIT A
manner which treat,; its ridE,rs with respect and dignity. Disability awa"eness and
p2ssenger assistance will be inc:luded '11 this training.
Task 6: The City will slIbrrit a monthly report to aCTA's Community Transportaton
Smvices which includes;, Ht a miniimum, a monthly and fiscal yeaHo-date summary of
service and expenditures as illll"tratecl in Exhibit C.
'f'"""". 7' The City will partldpate in Authority marketing and outreach ",fforts to
?::co!Jrage use of fi>:ed.rol,te transit service by older adults
.. :;c.,;,.; T:I~ City wll nl)t~! Authority sponsorship in any ~,romotional material for :service
funded under this agreemE,nt and will display the Authority Senior Wheels program logo
on vehicles use inlhis prCl!jram (excluding tBlxis).
Task 9: The City will ensne that it rn2,intain:s adequate oversight anel control ovm all
aspects of s€,rlicE> i:helt aI", provid,d by a contracted vendor.
." .~_'_-- ".:; '.S=l.IC':,~I\',J'F;OPRCC'~\GREf:JAG.:O 148ADOC
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C'145605'792
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AGREEMI,NT NO. C-2-0148
ATTACHMENT A
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----
REF~;~RS MAC~,:
;\;..L :"'~I.:S C'::,'.'~L~TED ~ BUS SER'JICLO AND RELEAS:::::],
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-, 145505792
P.11/14
.. Senior Mobility P.M. Check List
AGRl:EMENT NO. C-2-0148
ATTAGHMENT B
workorder#
3
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TrnM~NAL ~
Current Mileag@
\...l)Ist il'l.spection miles
Miles beN/@sn
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B_ Check files and open workorders
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DEntry door operation and ~:=:':=:~
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~ Neutml safety $vstern "-=,==,~==_
4 Horn, gauges and dash 1!"Jhts ~.___.._.'..__
.5 Heater, defroster and f~\r'I
, '5 Winlj-shield WIpers and w~sher
~..._~._ ____.____.w__~.
t~_?,J~~~~~~?hts _.___~_._
.::--:~.:':~:e ::;:E':'~';;on
9 Ste~ring free play ln,
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fl ~ ,:nte'!or ~jghts
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...._._....____J_______,.___.__'___ -.
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!"E _~~~,x':in~uishef date :~~~~!(et ~=,=----
~:~:.c vJar',ir.~ ~a>\JICQS __..__,_~___ ...
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~u Interior clean
21 Back u alarm
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3 R@cordbody damage ~._.__.__,._._~ __~__....... ...
~. ! Bu""pe~ t101ts _.'____""__ __.~.........~L.
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4 3rake fluid
-
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..
6 Cl,ook ~~~..______...
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10 Pressure I~st coolin~ system
11 Water pump ar,d'f';;" clutc:h I~]ay
12 Air fiiter CClldition~, c:r1F.!:::k fe~3t[iction g;;H.l!~e
13 Clleck exhaust sy:ite:T1
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. AFR-19-2007 14: :.:L
J::::Tn .:.'::1._ C:::';,:':"1
. '145505792
p, 12/14
Senior Mo.f,'iUty P.M. Check List
AGREEMENT Ne,. C-2-0148
ATTACHMENT B
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'2 Check i1lllines along cha~ 515 _
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~~ICheC::i< bral'::e booster and ~~.,____~~_._ ...._
~4 Hyd~a'.llie lines
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Remova wheel$ and (~~~:=~.,~!~:;.!9~~~~~ Ite~_._
,!i Pads ;lnd rotors
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---...._-~-_.,._._--
Signature of Jm;:,pcClin{f Mech.anic
';.en miles- inspecticmloil r.,h~r:lIe
'.. .-':." ''-'I'':'.1smiss:ion 1:'H~rvic:.e
60,000 Different",~"1 s,,,,,ice
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Signature of Supervh;or
, QPR--1 '3-2007
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A'"'t~EEMENT NO, C.2.0148
EX'iIBIT C
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Senior Mobility Transportation Project
Monthly Reporting Form
S(~rvice for the monti, of: _..______.____
Program Name:
~--,--_.--..._----'~--~---
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Cor,;,act Person:
---~----~_.._~~-----~-_.~
ConV.2ct Phone:
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Trip catElgory
Number of
__passienger!'c.
Vehicle service
hours
-~~hicle se~ ice
miles
U~~.rition Trips
,'r ~.'~l':..;d i n~s
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: '3'1'Jocina Trips
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Other Trips (Fleas. L
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~"~:' Tnn~hl:t contributi,a,n amo,unt:
Source City Gont,'ibuticms _____..._,______________.
C.,rnrnents;
cTMle:e the information reqlJested ii' this form and fax the completed fo,'m to OCTA, Attention
: S U..partmHrlt at ('114) 56',).5914 by the IS" day of thr., monti', followlIlg Hie reporting month
F'lease contact tl'e Tmnsportl.ction Amai'1st ,II (1'14) 56D-5425 if you ha>lEJ any quest ons or requi,e
"ssistance with the CCrnplfJtion of thi'; form.
rn--- ----.-.---.-.---...------~--------- ------J
' . ," "'zs':! spodfy Cither trir.' tYPf!S beh'lD prov'c:ed to senlcors ill this sp.lce
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