HomeMy WebLinkAbout25B - BUILDING PLAN CHECK
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 4, 2007
TITLE:
AGREEMENTS FOR BUILDING PLAN CHECK
SERVICES AND APPROPRIATION
ADJUSTMENTS
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
1. Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute agreements with Scott Fazekas and
Associates, Inc.; Tmad, Taylor & Gaines; and NYA Consulting Structural
Engineers in an aggregate total amount not to exceed $300,000.
2. Approve appropriation adjustments recognizing aggregate total amounts
not to exceed $300,000 in the 2007-2008 FY revenue account for
building plan check (account no. 011-01-5401) and appropriating
various amounts not to exceed $300,000 to the Planning and Building
Agency 2007-2008 FY budget allocation in the account for contractual
services (account no. 11-508-6291) for payments to the consultants
contracted to complete building plan checks of various projects.
DISCUSSION
The City has experienced an upward trend in development over the last
several years which is expected to continue in the current fiscal year.
Major projects are under way or are expected to begin development in the
next 12 months. Among these are: One Broadway Plaza, a 37 story office
building on Broadway Avenue; the Nexus proj ect, a 23 - story residential
tower at MacArthur Cinema site; the Montage project which includes one
four-story and two five-story structures with a total of 350 residential
units at Main Street and MacArthur Boulevard; and the Promenade Pointe
project, with one eight-story tower and a second 18-story tower of
residential units. These and other major developments will put a
significant burden on the plan check staff to provide timely and accurate
processing of plans.
In order to maintain an appropriate service level for these new major
projects, while still maintaining a three-week turn-around time for all
plan submittals, it is necessary to augment plan check staff. Since
additional employees may not be required when these major projects are
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Plan Check Agreements and Appropriation Adjustments
September 4, 2007
Page 2
finalized, it is recommended that the City utilize contracted plan check
services on an on-call basis to address the peak workload demands more
efficiently.
In August 2006, City Council approved a similar request for contracted
plan check services in a total aggregate amount not to exceed $500,000.
Because many of the projects that were expected to enter the plan check
process in FY 2006-07 are still in the planning stages, it is anticipated
that these and other new projects will continue to impact the Plan Check
section producing a greater workload than usual.
Of eight consulting firms that responded to the original Request for a
Proposal, three consulting firms continue to meet the City's requirements
for availability of qualified engineering staff, turn-around time,
locale, and fees. One of these recommended firms, Scott Fazekas and
Associates, Inc., will provide complete plan check services at a rate not
to exceed 70% of the City's plan check fee charged to each project they
receive. The other two recommended firms, Tmad, Taylor & Gaines and NYA
Consulting Structural Engineers, will provide structural only plan checks
on selected projects at a rate not to exceed 40% of the City's plan check
fee charged to the proj ect. All contracted firms will process any
required plan revisions and deferred submittals at acceptable hourly
rates. All three firms have agreed to no other add-on costs.
FISCAL IMPACT
Plan check fees paid to the City for each project contracted out for full
plan check will fund the cost for the consultants at an amount not to
exceed 70% of the plan check fee paid to the City. In cases where only
structural plan check is provided by a consulting firm, the fee will be an
amount not to exceed 40% of the total plan check fee paid to the City.
These amounts will be recognized in the revenue account for building plan
check (account no. 011-01-5401) and a like amount appropriated to the
Planning and Building Agency account for contractual services (account
no. 11-508-6291), not to exceed a total amount of $300,000. These
allocated amounts to the Planning and Building Agency budget for
contracted plan check will include only fees not included in the FY 2007-
08 revenue projection for building plan check.
APPROVAL AS TO FUNDS AND ACCOUNTS:
1/
Ja~)M. ~r~vino
Executive Director
Planning and Building Agency
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Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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