HomeMy WebLinkAbout22A - WATERWORKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 17, 2007
TITLE:
CONTRACT AWARD FOR
WATERWORKS FITTINGS AND
SUPPLIES
(SPEC. NO. 07-071)
C MANAG R
RECOMMENDED ACTION
Award contracts
with provision
follows:
Vendor:
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
for waterworks fittings and supplies for a one-year period,
for three, one-year renewals in the annual amounts as
Ferguson Waterworks
Groeniger & Company
DISCUSSION
Location: Amount:
Santa Ana $35,000
Temecula $27,000
Last year, the Public Works Agency (PWA) Water Division delivered 46,000
acre-feet of water to businesses and residents in Santa Ana. To do so, PWA
maintains an extensive distribution system that includes 20 active wells,
seven pumping stations and reservoirs, and seven import water connections,
as well as miles of water pipe. In order to perform maintenance and
repairs on this extensive system, PWA requires an assortment of materials
such as valves, adapters, couplings, and clamps. The materials are
purchased through the Central Stores warehouse for distribution. The
contract for waterworks fittings and supplies is designed to provide
quality products at a significant savings based on quantity pricing.
The notice inviting bids was advertised on July 26, 2007, and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
17 Invitations For Bid mailed
6 Invitations For Bid mailed to Santa Ana vendors
6 Bids received
4 Bids received from Santa Ana vendors
22A-1
Contract Award for Waterworks Fittings and Supplies
September 17, 2007
Page 2
Bids were received, opened on August 21, 2007, and evaluated (Exhibit 1).
The bids received from Ferguson Waterworks, a Santa Ana vendor, and
Groeniger & Company are responsive to the specifications in their
respective categories and meet the City's requirements. The annual amounts
are based upon past usage and staff's projection for the next year.
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and
Water Quality & Measurement accounts (nos. 64-575-6391 and 64-578-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
Ja es G. Ross
E cutive Director
P blic Works Agency
JGR/WO/07-071.9:uc
Francisco Gutierrez
Executive Director ~
Finance & Mgmt. Services Agency
22A-2
ABSTRACT OF BIDS __
_
CONTRACT AWARD FOR WATERWORKS FITTINGS AND _
SUPPLIES (Spec. 07- _
071)
Vendor Ferguson Groeniger & H.D Supply
Waterworks Company
Location Santa Ana Temecula Santa Ana
Payment Terms Net 30 Net 30 Net 30
CENTRAL STORES STOCK ITEMS
CATEGORIES -FITTINGS
A Repair Clamps $ 20,661.00 $ 21,284.00 $ 55,292.46
B Repair Saddles $ 2,063.50 $ 1,954.00 $ 2,216.10
C Service Saddles $ 966.00 $ 788.76 $ 894.60
D Clay Pipe Couplings $ 90.00 $ 62.16 $ 111.60
E Clay Pipe $ 516.00 NO BID $ 882.00
CATEGORIES -SUPPLIES
A Flanges $ 1,089.30 NO BID $ 1,151.94
B Gaskets $ 336.00 NO BID $ 550.00
C Sleeves $ 3,624.00 $ 3,387.84 $ 4,023.00
D Tees $ 1,416.00 $ 1,307.40 ~- 1,242.00
E Gate Valves $ 21,306.00 $ 18,060.18 $ 24,845.50
F Miscellaneous $ 455.00 $ 534.00 $ 775.50
Total Cost $ 26,226.00 $ 20,865.10 $ 1,242.00
Estimated Annual
Usage-Stock Items
(Including Sales Tax) $ 35,000.00 $ 27,000.00
Vendor Wells Supply Smith Pipe & Littmann Industries,
Company Supply Inc.
Location Santa Ana Santa Ana Elmhurst, IL
Payment Terms Net 30 Net 30 Net 30
CATEGORIES -FITTINGS
A Repair Clamps $ 22,129.90 $ 35,819.21 $ 22,471.00
B Repair Saddles NO BID NO BID NO BID
C Service Saddles NO BID NO BID NO BID
D Clay Pipe Couplings $ 168.00 NO BID NO BID
E Clay Pipe $ 646.80 NO BID NO BID
CATEGORIES -SUPPLIES
A Flanges NON RESPONSIVE NO BID $ 2,171.40
B Gaskets $ 570.00 NO BID 742.5
C Sleeves $ 4,800.00 NO BID NO BID
D Tees $ 1,800.00 NO BID NO BID
E Gate Valves $ 23,351.92 NO BID NO BID
F Miscellaneous $ 387.50 NO BID NO BID
Total Cost $ 387.50
2 ~CFj~bit
22A-4