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Home My WebLink About FULL PACKET_2007-09-17REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: ABANDONMENT NO. 06-04: TO VACATE A PORTION OF GRAND AVENUE AND FAIRHAVEN AVENUE INTERSECTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15' Reading ^ Ordinance on 2rd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Adopt a resolution declaring the City's intent to vacate a portion of land at the northeast corner of Grand Avenue and Fairhaven Avenue. 2. Set a public hearing for October 15, 2007. DISCUSSION The applicant, The Bergman Companies, has received entitlements to construct a retail project on a vacant site at 2701 North Grand Avenue. The project involves the construction of a new 2,700 square foot building, including a 1,700 square foot Starbucks and a 1,000 square foot space for a future retail tenant. The City owns a 35-foot by 45-foot corner cutoff at the northeast corner of Grand Avenue and Fairhaven Avenue (Exhibit 1). As a condition of the project, the City required the developer to process a street vacation for the portion of right of way in excess of a 25-foot by 25-foot corner cut- off, which is required by Santa Ana Municipal Code to ensure site visibility and safety. The right of way to be vacated is approximately 352 square feet in area, quadrilateral-shaped, and adjacent to the concrete access ramp landing at the subject corner. The right of way was acquired by Caltrans on April 30, 1964, relinquished by Caltrans, and became City right of way by annexation June 3, 1969, per Resolution 69-80. A submitted preliminary title report identified the City of Santa Ana as fee owner of the land. 12A-1 RECOMMENDED ACTION (~, Abandonment No. 06-04 September 17, 2007 Page 2 Utility companies, other government agencies and City departments were advised of the street vacation, and do not object to the abandonment. There are existing overhead utilities within the proposed vacated area. Therefore, a public utility easement will be reserved in the proposed resolution. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from further review. Categorical Exemption ER No. 2007- 63 will be filed for this project. FISCAL IMPACT There is no fiscal impact associated with this action. James G. Ross Executive Director Public Works Agency 12A-2 t 1 1 Z 1 m 1 c m 1 1 ~1 l~ CURB - -- - ~--- LEGEND: FAIRHAVEN AVENUE AREA TO BE ABANDONED - - - - - PROLONGATION OF PROPERTY LINE SCALE: 1" = 30' EXHIBIT 1 ~iOJGP?~,PS saNTa area Title: ABANDONMENT NO. 06-04, TO VACATE City Council ~ . ' ~, ~ ,, l P W A Agenda Date: A PORTION OF GRAND AVENUE AND ~ ~~ V September 17,2007 FAIRHAVEN AVENUE INTERSECTION P,~,K.~S,~„~, NEAR 2701 NORTH GRAND AVENUE AP # 390 - 171 - 03 2701 NORTH GRAND AVENUE ff. AND BACK OF SIDEWALK RESOLUTION NO. 2007- KO 9/11 /07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO VACATE A PORTION OF GRAND AVENUE AND FAIRHAVEN AVENUE INTERSECTION, SETTING A PUBLIC HEARING THEREON, AND DIRECTING NOTICE THEREOF TO BE POSTED AND PUBLISHED (ABANDONMENT NO. 06-04) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Pursuant to and in accordance with Chapter 3 of Part 3 of Division 9 of the Streets and Highways Code of the State of California, this Council does hereby declare its intention to vacate a portion of Grand Avenue and Fairhaven Avenue intersection, near 2701 North Grand Avenue. The proposed abandonment area is shown on the maps labeled Exhibit 1, attached hereto and made a part hereof by this reference. B. Notice is hereby given that at the hour of 6:00 P.M. or as soon thereafter as the matter can be heard on October 15, 2007, in the Santa Ana City Council Chambers at 22 Civic Center Plaza, Santa Ana, California, a public hearing will be held by this Council at which time any and all persons interested in or objecting to the proposed vacation hereinabove described may appear and be heard. C. The Clerk of the Council is hereby directed to cause this Resolution to be published twice, once in each of the two successive weeks prior to the above said hearing, in a newspaper of general circulation in the City. D. The Executive Director of the Public Works Agency is hereby directed to post conspicuously, in the manner prescribed by law, notice of the adoption of this Resolution, containing the statement of the day, hour and place of hearing hereinabove set forth, and describing the portion of the intersection to be vacated at least two weeks before the date set for said hearing. Resolution No. 2007- Page 1 of 2 12A-4 ADOPTED this day of September, 2007. APPROVED AS TO FORM: Joseph W. Fletcher City Attorney By: Kylee O. Otto Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAI N NOT PRESENT Councilmembers Councilmembers Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007- to be the original resolution adopted by the City Council of the City of Santa Ana on . Date: Clerk of the Council City of Santa Ana Resolution No. 2007- Page 2 of 2 12A-5 i 1 r~ Z O l ~ C~ 0 G~ ~' ~ ~ U r 4 m c m N 1 ~ 1 1 LEGEND: SCALE: 1" = 30' AP # 390 - 171 - 03 2701 NORTH GRAND AVENUE C;U1~6 EXHIBIT 1 Jopttok ~~ SANTA ANA Title: ~~ s~l `pr City Council ABANDONMENT NO. 06-04, TO VACATE ( ~ I P VV A A PORTION OF GRAND AVENUE AND I F ~, ,t Agenda Date: FAIRHAVEN AVENUE INTERSECTION September 17,2007 NEAR 2701 NORTH GRAND AVENUE ~- .~ ~~~, AREA TO BE ABANDONED FAIRHAVEN AVENUE PROLONGATION OF PROPERTY LINE fP. AND BACK OF SIDEWALK CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PARK, RECREATION, EDUCATION AND YOUTH REGULAR MEETING June 6, 2007 MINUTES CALLED TO ORDER The meeting convened at 5:40 p.m. in the City Hall, Room 831, 20 Civic Center Plaza, Santa Ana, California. ATTENDANCE Council members present: Michelle Martinez (Chairperson), Vince Sarmiento Absent: Sal Tinajero Staff present: Gerardo Mouet, Exec. Director PRCSA; Ben Kaufman, City Attorney; Ron Ono, Admin. Services Manager; Jenny Rios, Recreation Superintendent; Alma Flores, Sr. Management Asst. Public present: Glen Stroud; Julie Stroud; Lizann Martinez 1. APPROVAL OF MINUTES • Minutes of March 23, 2007 and April 20, 2007 approved as presented. 2. YOUTH MASTER PLAN • A draft resolution to develop a Youth Master Plan for the City of Santa Ana was presented by staff. The resolution is scheduled for City Council approval on July 2007. The master plan will be implemented in phases. Phase I will focus on organized sports activity as a means to address obesity, gang activity, crime, juvenile delinquency prevention. Staff will work through the Youth Commission and the community with input from EPIC, Human Relations Commission and the Planning Commission to develop the master plan. Phase II will include an audit of the athletic fields available in the City. This component and need for additional improvements can be addressed in the General Plan. PREY Council Committee -Minutes 1 ~ 8 ~ 1 June 6, 2007 • Recommended Action: o Change title to "Youth and Family Master Plan". o Work with the community to identify the process to develop the master plan and phases in the master plan. o Establish a Blue Ribbon Committee to provide input for the process. o The Youth Master Plan should be a fluid and working document. o The plan should address sports and other passive type activities. o Resolution needs to be wordsmith to include process, community input and report back to the next PREY Committee. • Public Comments: o Place the process on the WEB site. o Need to include the west portion of Santa Ana and the Garden Grove Unified School District. o Organized sports already exists in Santa Ana, the plan should include Art Programs as a passive alternative for youth. 3. YOUTH IN LOCAL GOVERNMENT UPDATE • A draft schedule of the Youth in Local Government Initiative was presented b~r staff. The proposed plan will request the school district to identify (30) 8t grade high school students to participate in the pilot program. Orientation of the 30 students and participation from all City departments will take place on September 15, 2007. The primary goal will be to enhance Civic Awareness for youth. The students will hold a mock City Council meeting that will be witnessed by 150 students in the audience. • Recommended Action: o Participating students must be a cross section of all the high schools. o District should assist in tracking the progress of the students. o Check into the Costa Mesa model. • Public Comments: o Difficulty will be for the school district to identify the students to participate in the program. 4. STADIUM UPDATE • Stadium Improvements o A list of stadium projects that were recently completed, schedule of future projects and budget amount was presented by staff. Projects included Synthetic Turf Installation, Restroom/electrical room renovation, purchase of Protective Covering, new Scoreboard, new Marquee, Press Box HVAC System and Press Box Window replacement. Improvements were funded through State Grants, Metropolitan Water District, Park Acquisition and Development Funds and Cell Tower Revenue. PREY Council Committee -Minutes 1 ~8-2 June 6, 2007 Events at the Stadium o A list of events scheduled for Summer 2007 was presented by staff. Events included Mother's Day Mariachi Festival, SA College Graduation Ceremonies, SAUSD High School Graduation Ceremonies, SA College Football Scrimmage and SA College/High School Football Games. • Scoreboard and Marquee Advertisement o Staff presented the process and funding for the new scoreboard and marquee. The scoreboard installation is completed and marketing for advertising on the scoreboard is being done by Daktronics Inc. Daktronics indicated they contacted a number of businesses and are having difficulty in obtaining sponsorship for the scoreboard. The City's ordinance does not allow advertising on the marquee; however the added exposure that marquee advertising provides would be a major incentive for potential Stadium sponsors. 5. JOINT USE UPDATE • Staff updated the council committee on the joint use activity and the agenda for the next Technical Advisory Committee. The .Technical Advisory Committee meets every month to discuss and clarify issues related to the joint use programs and schedule for the use of the sports fields, sports court, gymnasium, performing arts facility and other school facilities. • Recommend Action: o Identify cost related to adding additional schools to the joint use agreement with the district. • Public Comments: o Concern that the City should not be giving money to the school district to add additional joint use sites to the agreement. 6. UPCOMING COUNCIL ACTIONS UPDATE • S.A. Stadium Youth Soccer Player Development Program o The City released the attached Request for Proposal to retain an organization to offer a Youth Soccer Player Development Program at the Stadium. The non-profit organization should offer the soccer program free to youth, and include an academic and scholarship program to the participant. The City received three proposals. An evaluation committee will be formed to review and rate the proposals. Landscape Maintenance Contract Proposal o The existing landscape maintenance contract will expire in June 2007. A new landscape maintenance specification was released for bids, indicating the City will be divided into four districts and contracts will be awarded for two of the districts. This plan will provide competition and improved maintenance to 18 park sites. PREY Council Committee -Minutes 1 ~7'~~3 June 6, 2007 Civic Center Signage Proposal o The County of Orange will be presenting a signage plan to the City Council for improvement of the directional, informational, building, pedestrian and vehicular signage in the Civic Center. The signage proposal will be implemented in phases. 7. PUBLIC COMMENTS • The Council Committee was informed by the public that July is Parks and Recreation month, and it was requested that Council announce this at the next Council meeting. 8. COMMITTEE MEMBERS COMMENTS • None 9. ITEMS FOR FUTURE MEETINGS: • None 10. NEXT MEETING: To be determined Meeting adjourned at 6:53 p.m. ~~~~z~ Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency PREY Council Committee -Minutes 1 ~ 8 _4 June 6, 2007 CITY COUNCIL COMMITTEE ON DEVELOPMENT Meeting Minutes July 19, 2007 CALL TO ORDER The meeting was called to order at 12:20 p.m. in Room 831 of City Hall. ATTENDANCE The following Committee members were present: Miguel Pulido, Carlos Bustamante and Vince Sarmiento. Staff present were: Dave Ream, City Manager; Jay Trevino,. Executive Director Planning and Building Agency; Joe Fletcher, City Attorney; Ben Kaufman, Chief Assistant City Attorney; Melanie McCann, Associate Planner; and Itzia Heredia, Senior Office Assistant. AGENDA ITEMS APPROVAL OF MINUTES -JUNE 21, 2007 MEETING Approved by a vote of 2:0 (Pulido absent). 2. PARKING STANDARDS Mr. Trevino provided the Committee a handout detailing the State law illustrating parking requirements for long-term affordable housing projects. Per State density bonus law, the maximum parking a City can require for a two or three bedroom residence covenanted as an affordable unit is 2 onsite parking spaces. Mr. Trevino affirmed that staff will be working with a panel of parking experts to evaluate parking standards, taking into account the surrounding land uses and proximity to transit hubs. 3. HOUSING ELEMENT Melanie McCann discussed the efforts to update the General Plan Housing Element. As adopted by SCAG (Southern California Association of Governments) on July 12, 2007, Santa Ana's RHNA Regional Housing Needs Assessment allocation is 3,939 or approximately 4 percent of Orange County's overall allocation of 82,332 units. It was noted, that with the exception of the City of Tustin's military housing, no other Orange County cities were successful in their RHNA allocation appeals. The City of Irvine's RHNA allocation remained at about 35,000 residential units, with 40% of these units to be for Above Moderate income households. In comparison, Santa Ana's Above Moderate income allocation was 43% of its overall RHNA total. Concern was voiced by Committee members regarding building 13B-5 affordable housing in Santa Ana given the City's existing share of lower income households and the need to repair and upgrade existing substandard residences. Mayor Pulido requested that staff confirm if RHNA credit can be granted when the City substantially rehabilitates a multifamily residence, resulting in affordable units with long term covenant and an overall reduction of residential units (Example given: French Park multifamily project). In addition, the Police Department's Hot Spots Task Force was mentioned as potential vehicle to address housing problems linked to a concentration of neighborhood crime. The contract to hire a consultant to assist in the Housing Element preparation will be presented to the City Council on August 6, 2007. It is anticipated that efforts will kick-off in early fall with a City Council housing policy visioning forum and community workshops. The Housing Element update is mandated to be adopted by City Council and forward to the State by June 30, 2008. 4. PUBLIC COMMENTS ON NON-AGENDA ITEMS -None 5. COMMITTEE MEMBER COMMENTS Mr. Trevino provided an update for City Council Committee Meeting Schedule. Meetings will take place on the third Thursday of the month at 12:00 p.m. Councilmember Sarmiento asked what actions can be taken to address land use patterns and improvements along corridors such as: Harbor Boulevard, 55 Freeway, and First Street between Grand Avenue and the 5 Freeway. Mr. Trevino responded that efforts to affect change in these areas would be accomplished through a Comprehensive Update of the City's General Plan. 6. ITEMS FOR NEXT MEETING A. Santa Ana Renaissance Specific Plan Development Plan ADJOURNMENT -1:25 P.M. J .Trevino Executive Director Planning & Building Agency JMT:IH:rb ro:cow~oi c«nn~Devd ccwav~ cc -iMaes o~-~e-o~ Development Council Committee Minutes July 19, 2007 13B-6 CITY OF SANTA ANA COUNCIL COMMITTEE ON PARK, RECREATION, EDUCATION AND YOUTH SPECt4L MEETING July 30, 2007 MINUTES CALLED TO ORDER The meeting convened at 6:10 p.m. in the City Hall -Ross Annex Building, Room 1600, 20 Civic Center Plaza, Santa Ana, California. ATTENDANCE Councilmembers Present: Sal Tinajero (Chairperson), Mayor Pro Tem Claudia Alvarez, Vince Sarmiento. Staff Present: Gerardo Mouet, Executive Director PRCSA; Joe Fletcher, City Attorney; Ron Ono, Administrative Services Manager. Public Present: Glen Stroud; Julie Stroud; Bill Cook; Rick Niedermayer; Doug Irving. Pledge of Allegiance lead by Sal Tinajero SANTA ANA STADIUM RFP- PLAYER DEVELOPMENT PROGRAM • Staff presented that the stadium is a regional facility that serves as a home field to local high schools and college football games. The stadium is also used for a variety of special events open to the general public. The general use of the stadium is divided into two seasons: o Local competitive football/Youth Competitive Soccer (Sept to Dec) o Local Recreational Youth and Adult Soccer (Dec to Aug) • The Stadiums priority use are: o City Sponsored Events o City approved Commercial Events o Local Resident League Events o Non-Resident League Events • There are over 6,000 youth soccer players using City fields. Most of these youth are in recreational soccer and 20% of these youth are in competitive soccer. Competitive soccer provides the youth a better chance of playing soccer at colleges and universities. Santa Ana youths need to improve as players and scholars in order to have an opportunity to succeed. • On April 18, 2005 the City Council approved an agreement with Toros, a non- profit Soccer Club organization to develop a player development program for Santa Ana youth to improve their competitive soccer skills and to provide PREY Special Meeting -Minutes July 30, 2007 13B-7 educational support so they can go on to college. This program lasted two years and was terminated on June 18, 2007, because Toros did not fulfill their agreement with the city. • The new synthetic turf at the stadium will allow the city to increase programming in the stadium. Therefore, a second effort to provide a similar youth soccer player development program was identified. A Request for Proposal (RFP) was prepared to allow any non-profit soccer organization to submit a proposal for this program. The program will allow the competitive soccer organization to identify the stadium as their home field for practices and games. • The RFP was released on May 10, 2007 to nine Santa Ana Youth Soccer Leagues with a due date of June 6, 2007. The RFP criteria stated the organization selected must: o be a 501(c)(3) non-profit organization o Provide Santa Ana Youth an opportunity to develop their soccer skills at no cost. o Invest in the participants' academic development by providing tutoring for high education. o Enhance community outreach opportunities for Santa Ana Youth. o Provide an annual marketing contribution at the Stadium and through other media. • The concept was discussed with the Committee on Field Usage (COFU), of which a member of COFU provided an update to the Board of Recreation and Parks on May 23, 2007 and the RFP was placed on the June 6, 2007 agenda of the PREY Committee for discussion. • Apre-proposal conference was held on May 23, 2007 in which six soccer organizations attended. Three proposals were received, one was disqualified for non compliance and two proposals were evaluated by a committee from various agencies. ConquistAmerica Soccer Club was selected based on 1) experience, 2) Sustainability and 3) Past pertormance. • ConquistAmerica offered the following commitment in their proposal: o Hosting a minimum of four free soccer clinics per year for Santa Ana Youth. o Program fees are free to participants. Currently have 55 players of which 98% are Santa Ana residents. o Provides Princeton Review SAT and ACT Preparation free to their participants. o Provides laptop computers to their participants for homework. o Provides Tutoring and Mentoring to their participants. o Provides academic counseling and college transition support. o Provides financial aide and scholarship guidance for college expense. o Committed $25,000 per year to the city for program marketing on the stadium scoreboard. • On July 2, 2007 City Council continued the approval of the agreement and requested staff to further review this item with the Parks, Recreation, PREY Special Meeting -Minutes July 30, 2007 13B-8 Education and Youth Committee (PREY) and the Board of Recreation and Parks. 2. COMMITTEE 8~ PUBLIC COMMENTS Claudia Alvarez: o Was Toros cancellation discussed with COFU or PREY? ^ Response: Yes, Toros cancellation was discussed with COFU, but not with- PREY. o Why were we releasing the RFP if organizations that do not have 501(c)(3) can not qualify? ^ It was decided that the agreement needed to be with a soccer organization that is anon-profit and not a business. o Was Toros status ever discussed with COFU or other organizations? ^ Response: Yes: o Out of the nine soccer organizations, how many have a 501(c)(3) non- profit status? ^ Response: AYSO, Boys Scouts and ConsquistAmerica have 501(c)(3) non-profit status. Others indicate they will be obtaining or are working on obtaining the 501 (c)(3) status. o Who came up with the selection criteria? It wasn't COFU, the Board of Recreation and Parks or PREY. ^ Response: The selection criteria is typical under most Request for Proposals; which is Experience, Sustainability and Performance. o Who came up with the age group? ^ Response: The RFP did not provide an age group, but only indicated the program is for SA Youth. The organizations proposal identified the age group. Rick Niedermayer (AYSO): o The RFP was not on the May 23~d agenda, but the minutes indicate the item was discussed. o Has concerns about the RFP proposal, there are nine organizations with 6,000 players. Each organization provides a unique program to the community and all provide some type of player development program. The player development program failed because it was opened to a selected few. o ConquistAmerica only has 55 players and only provides soccer opportunity to boys, not girls. • Glen Stroud: o Member of COFU and past member of the Board of Recreation and Parks and the Stadium Blue Ribbon Committee. o ConquistAmerica Program only selects a competitive few that go onto college. They need to serve all the kids. PREY Special Meeting -Minutes 3 July 30, 2007 13B-9 o SA College has an excellent program they need to focus on sending kids to SA College instead of the high universities. o The $25,000 marketing payment to the city, how long is it for? o Who provides the equipment storage at the stadium? o They need to serve S.A. residents. o Can the stadium be used for practices or do they have to go to other fields? o The city's reservation team meets weekly. COFU meets monthly and makes recommendations to the city on facility use. • Julie Stroud: o The Board of Recreation and Parks representative at COFU only indicated the RFP was mentioned at COFU. o She was concerned that ConsquistAmerica's program only represents boys not girls. o The program needs to serve younger children. o ConquistAmerica is strong on the educational component, not the recreational component. o ConquistAmerica only serves 55 kids; they need to serve more kids. o Are the practices on Tuesday and Thursday going to be at Godinez High School and. the Saturday and Sunday games at the Stadium? Vince Sarmiento: o Expressed appreciation for everyone's involvement in this matter. Now there's some structure to identify and serve Santa Ana kids. With the completion of the synthetic turf fields we are at the stage to allocate fields. o Conquest America has a proven program to serve kids in education and athletics. We need to serve both sexes. o This subcommittee needs to provide direction and analyze if this is a fair process. o Do we want to revisit the process since 2/3 of the nine organizations were ineligible or limit the term of the agreement to one year? ^ Response: We should probably revisit the process, but not limit the term. Claudia Alvarez: o Will not support the one year term of the agreement. o Concern of the potential conflict that exist with one of the council members and the company. o Feels the process was not fair and the public was not aware this item was going to be discussed at COFU and Board meetings. o The synthetic turf project was approved with the understanding it will serve more participants and not exclusive to one organization. o If it is such a good program, why shouldn't we make it available for free? ^ Response: It is free to the players. PREY Special Meeting -Minutes 4 July 30, 2007 13B-10 • Sal Tinajero: o Thanked everyone for attending the meeting. o Recommended staff to re-open the process with the following conditions: ^ Serve younger children ^ Serve both sexes ^ Organizations to obtain 501 (c)(3) non-profit status ^ Consider a lottery system to distribute field • Claudia Alvarez: o Consider recommending that COFU come up with the criteria with the Board of Recreation and Parks. • Vince Sarmiento: o Does the organization need to be a legal body? ^ Response: City Attorney responded - "it's better if the organization is a legal entity. The 501 (c)(3) non profit status provides another oversight other than the city." • Rick Niedermayer: o The park policy procedure is used for all the parks, but not used for the stadium. Why is the stadium treated differently? o ConsquistAmerica has a great program that needs to be presented to the other leagues. Claudia Alvarez: o RECOMMENDED ACTION: 1) Take the program back to COFU to discuss if: a. Should the city consider a player development program? b. If so, should the program be at the stadium? c. Do they agree with the criteria? 2) Take COFU's recommendation to the Board of Recreation and Parks to consider and formulate a position/recommendation. 3) Take COFU and the Board of Recreation and Parks recommendations to PREY for review and recommendation to City Council. PREY Special Meeting -Minutes 5 July 30, 2007 13B-11 3. NEXT MEETING: • To be determined. 4. ADJOURNMENT: • Meeting adjourned at 7:23 p.m. ~. Gerardo Mouet Executive Directo Parks, Recreation and Community Services Agency PREY Special Meeting -Minutes 6 July 30, 2007 13B-12 SANTA ANA CITY COUNCIL COMMITTEE PUBLIC SAFETY Minutes of Meeting July 31, 2007 CALL TO ORDER The meeting was convened at 5:40 p.m. at City Hall, 20 Civic Center Plaza, Stn Floor, Santa Ana, California. ATTENDANCE Council members present: Claudia Alvarez and David Benavides. Council member Sal Tinajero absent. Staff present: Assistant City Attorney Paula Coleman, Police Chief Paul Walters, Fire Marshal Lori Smith, Police Deputy Chief Pete Jensen, Police Deputy Director Mike Lewellen, Community Preservation Manager Bruce Dunams, Sr. Community Preservation Inspector Alvaro Nunez, Police Training Commander John Gableman, Sgt. Javier Esparza, Officer Tom Serafin, Asst. to the City Manager Mark Lawrence, and Recording Secretary Janet Chop. Public present: Doug Irvine, OC Register SUMMARY OF DISCUSSIONS APPROVAL OF MINUTES Approved Minutes of the June 26, 2007 meeting with an addition to Item 3 to include the two specific sites of the 800 block of South Townsend and the 1000 block of East Bishop in the expanded areas of the original Weed and Seed sites. 2. SANTA ANA POLICE ATHLETICS AND ACTIVITIES LEAGUE (SAPAAL) Chief Walters introduced Officer Tom Serafin who is responsible for the new SAPAAL Program. Officer Serafin gave a power point presentation on the new program, which is a youth crime prevention program operating at the McFadden Library Learning Center. There are currently 45 children, age 7 to 12, participating in all types of activities such as sports, cooking, crafts, tutoring, etc. The purpose of the program is to encourage youths to stay in school, resist the temptation to join gangs, and to combat violence. It is believed that -youth who are involved in supervised extracurricular activities are significantly less likely to participate in high- risk illegal behavior. Commander Gabelman and Sergeant Esparza reinforced the benefits of the program. 13B-13 2 The Committee members inquired as to using other centers in the City for the program. The cost and hiring of additional part time staff will be provided to the committee at the next meeting. Chief Walters said that private funding will be sought to support the program. 3. USE OF CAMERAS ON WATER TOWERS FOR ENFORCEMENT Deputy Chief Pete Jensen reviewed the infrastructure hardening project that began in 2004 that involved securing critical well and tank sites throughout the City. Due to heightened priorities to protect our critical infrastructure from acts of terrorism, the Water Resources Division identified gaps in the overall security of the City's water supply. Improvements were made at the six critical sites using funding from the federal Urban Areas Security Initiative (UASI) grant. Cameras were installed at some sites. When cameras detect motion or a lock is tampered with, an alarm is immediately sent to the Control Center. The monitoring employee. is able to then view and record whatever action is taking place at the site. In case the City power supply is interrupted, a back-up portable generator was also purchased using UASI grant funds. 4. AFTER-ACTION REPORT ON ILLEGAL FIREWORKS Fire Marshal Lori Smith reviewed any structural fires during the 4th of July holiday. Dep. Director Lewellen gave a report regarding the handling of illegal fireworks complaints and that this year they all came directly to the Police Department rather than the Fire Department. Illegal fireworks enforcement focused more on confiscating them when encountered rather than making arrests as in years past. This was a better use of manpower and was a more effective way to get as many illegal fireworks off the streets as possible. He also reviewed the educational campaigns and media coverage used by the Police and Fire Departments. 5. STOLEN SHOPPING CARTS ENFORCEMENT Deputy Chief Jensen reviewed the shopping cart enforcement procedure and the enforcement that has been occurring in the Downtown and Civic Center areas. Bruce Dunams reviewed what Code Enforcement is doing to assist the contractor for shopping cart retrieval. He said that abandoned shopping carts that need to be picked up can be reported to 714-667-2780. Stores can be cited if they do not meet criteria for prevention of theft of shopping carts, and he felt strides are being made to eliminate the problem. 6. ACQUISITION AND REHABILITATION OF 1002 N. FRENCH This item was continued until the next Public Safety Committee meeting. 13B-14 3 7. CRIME TRENDS Deputy Director Lewellen reviewed the Part One crime comparing the years 2005 and 2006, which showed a 12.55% decrease, and also a comparison of the first six months of 2006 to the first six months of 2007. Part One crime includes homicide, rape, assaults, robbery, burglary, larceny-theft, and auto theft. Since January of this year, this dramatic drop in the crime rate has continued with a 7.65% decrease through June 2007. Committee member Alvarez requested a report for the first six months of 2005 also, in order to show athree-year comparison. Deputy Director Lewellen will provide the report to the Committee members. 8. POLICE AND FIRE DEPARTMENTS ASSESSMENT NEEDS There was nothing new to report on the assessment needs at this time. 9. PUBLIC COMMENTS There were no public comments. 10. COMMITTEE MEMBER COMMENTS: There were no additional Committee Member comments. 11. ITEMS FOR NEXT MEETING A. Top 10 Problem Locations in Each Policing District (includes Continued Item Concerning 1002 N. French) B. Graffiti Enforcement Update C. Update on 800 block of South Townsend and the 1000 block of East Bishop D. Fireworks Enforcement Comparison between Garden Grove and Santa Ana E. Profile of Homicide Victims for 2007 F. Proposed Massage Parlor Ordinance G. Expand SAPAAL to Other Community Centers H. Police and Fire Departments Assessment Needs 12. NEXT MEETING DATE: August 28, 2007, 5:30 p.m. ADJOUR((wwNMENT: 7:20 P.M. li~~~~ PAUL M. WALTERS Chief of Police jc 13B-15 13B-16 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: DESTRUCTION OF OBSOLETE CITY RECORDS f' CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1St Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Approve the requests for the destruction of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006-045. DISCUSSION On July 3, 2006, the City Council approved a resolution outlining the records retention schedule for the agencies, departments, and offices of the City. City records are governed by the Public Records Act which provides the time in which records need to be kept. The Citywide Records Team compiled the Citywide Records Retention Schedule which sets forth the retention period for a particular record. The Municipal Code requires that the destruction of a City record be approved by the City Attorney. In accordance with Section 5B of the Citywide Records Retention Schedule Resolution, the City Attorney has approved the list of records proposed for destruction from the departments as outlined in the attached documents. FISCAL IMPACT There is no fiscal impact associated with this item. 19C-1 MEMORANDUM To: Joseph W. Fletcher City Attorney Executive Director From: Finance & Management Services Agency Subject: Destruction of City Records Date: August 15, 2007 The Finance & Management Services Agency requests your consent to destroy the following city records in accordance with the retention schedule outlined in City Council Resolution 2006-045. RECORD CATEGORY Accounts Payable Accounts Payable Accounts Receivable Accounts Receivable Accounts Receivable Banks Capital Asset & Prop Trnsfr CDBG Central Services General Ledger Housing Assistance Journal Vouchers Labor Labor Labor Labor Overhead Distribution Accounting & Budget RECORD SERIES Vendor Claim Check Reg (AP65) Cash & Accrual Closing Collection Agency Reports Year To Date Notice to Bill Statements & Accounts Recon Reports Comm Develop Block Grant Rpt Balance Lists Expenditure & Revenue Reports Expenditure Detail Journal Vouchers Labor Internal Service Fund 86 Labor Distribution by Dept Posting Errors Labor Time Exception Sheets Indirect Cost Projects Authorization ~o , Francisco Gutierrez df DATES Fiscal year.1996/1997 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2001/2002 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2001/2002 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 1998-1999 & prior Fiscal year 1998/1999 & prior Fiscal year 2003/2004 & prior Fiscal year 2005/2006 & prior Fiscal year 1998/1999 & prior Fiscal year 1998/1999 & prior Fiscal year 1998/1999 & prior APPROVED AS TO FORM: r ~ ~,.:, . oseph W. Fletcher City Attorney File //Accounts Payable/Dave/Records Destruction/070726 Memo Destruction.doc 19C-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT ~.,~" ~~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize submittal of the Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION ACTION At its meeting on September 5, 2007, by a vote of 7:0, the Community Redevelopment and Housing Commission recommended to: 1. Receive public comment on the Consolidated Annual Performance and Evaluation Report for fiscal year 2006-07. 2. Authorize submittal of the Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development. DISCUSSION The Consolidated Five Year Plan is a comprehensive planning document that identifies a jurisdiction's overall need for affordable and supportive housing, community development programs, social services and economic opportunities. The Plan outlines a strategy for using four federal programs and other resources to meet those needs. Those programs are Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA). The Plan also identifies five-year numeric goals for meeting the needs that the jurisdiction will seek to achieve during the period covered by the Plan. 19D-1 Consolidated Annual Performance and Evaluation Report September 17, 2007 Page 2 As part of the Consolidated Plan process, the City is required to submit annually a Consolidated Annual Performance and Evaluation Report (CAPER), Exhibit 1. The CAPER describes the activities and accomplishments for these federal programs during fiscal year 2006-07, and the City's success in achieving the five-year objectives that were established in the Consolidated Five Year Plan. Fiscal year 2006-07 is the second year covered by the Consolidated Five Year Plan for 2005-09. The following table summarizes in broad categories the accomplishments in meeting the identified objectives during the first two fiscal years. The details for each category can be found in Exhibit 4 of the CAPER. Objective Five Year Goal FY 05 - 09 FY 05-06 FY 06-07 Total FY 05 - 07 Percent Achieved Homeless Objectives 15,513 4,072 3,519 7,591 490 Special Needs Objectives 350 386 232 618 176.60 Rental Housing 12,888 3,309 3,514 4,348 33.70 Owner Housing 13,068 3,073 3,618 6,691 51.20 Infrastructure 10 6 1 7 70% Public Facilities 10 6 1 7 700 Public Services 352,101 301,422 300,395 326,341 92.70 U.S. Department of Housing and Urban Development (HUD) regulations require that the CAPER be available for a 15-day public review period prior to being submitted to HUD. On August 20, 2007, a public notice was published in the Orange County Register, La Opinion, and Nguoi Viet News indicating that the draft report would be available for review beginning August 20, 2007. In addition, the draft was made available on the City's web site. The minimum 15-day public comment period closed at noon on September 5, 2007. The Community Redevelopment and Housing Commission held a public hearing on September 5, 2007, and all comments received are included in the final document to be submitted to HUD no later than September 29, 2007. 19D-2 Consolidated Annual Performance and Evaluation Report September 17, 2007 Page 3 FISCAL IMPACT There is no fiscal impact associated with this action. ~J Stephen G. rding Deputy City Manager for Development Services Community Development Agency SGH/SLB/mlr H:\ACTION ITEMS\COUNCIL\2007 CC\ConAnnPerEvalRpt 9-17-07.doc 19D-3 19D-4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: APPROPRIATION ADJUSTMENT ACCEPTING OFFICE OF EMERGENCY SERVICES PROGRAM GRANT AWARD MODIFICATION CLERK OF COUNCIL USE ONLY: .~ M. ~'p~u ~ ~..z...> k t. APPROVED ^ A5 Recommended ^ AS Am P.nd P,d ^ Ordinance nn t` Reading ^ Ordinance nn 2"" Reading ^ Im~lemPntinq Resolution ^ Set Puhlic Hearing For T MANAGE RECOMMENDED ACTION CONTINUED TO FILE NUMBER 1. Approve an appropriation adjustment recognizing additional funds from the State of California, Office of Emergency Services for the 2006 Anti-Gang Initiative Grant in the amount of $66,456 into the revenue account no. 155-01-5370 and appropriate same into the Office of Emergency Services 2006 Anti-Gang Initiative Grant expenditure account no. 155-359-various. 2. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an agreement with the County of Orange, Office of the District Attorney in an amount not to exceed $50,519. DISCUSSION On February 5, 2007, City Council accepted the 2006 Anti-Gang Initiative Program Grant from the State of California, Office of Emergency Services (OES) in the amount of $52,430. OES has awarded the Department with additional funds, for a total grant award of $118,886 to implement this program. The Police Department will utilize the additional funds for overtime related to the enforcement of the Santa Nita Gang Injunction in the Safety Zone. The goals, as specified in the grant, will be to reduce Part I Uniform Crime Reports (UCR) crime, gang nuisance activity, and overall crime by 25% within the Safety Zone. As the lead applicant of this grant program, an agreement with the County of Orange, Office of the District Attorney is necessary to transfer funds in the amount of $50,519 for their costs related to work involved in locating and serving other members of the gang and prosecuting those in violation of the injunction. 20A-1 2006 Anti-Gang Initiative Grant September 17, 2007 Page 2 FISCAL IMPACT The appropriation adjustment will enhance the OES Fund revenue account no. 155-01-5370 by an amount of $66,456 and increase the same into the OES Fund expenditure account no. 155-359-various. APPROVED AS TO FUNDS AND ACCOUNTS: Paul M. Walters Francisco Gutierrez Chief of Police Executive Director Police Department Finance & Mgmt. Services Agency 20A-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: APPROPRIATION ADJUSTMENT ACCEPTING LIBRARY SERVICES AND TECfIIJOLOGY ACT PUBLIC LIBRARY STAFF EDUCATION FUNDS CIT ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Approve an appropriation adjustment accepting Federal Library Services and Technology Act funds for the Public Library Staff Education Program of $10,470 in revenue account (account no. 154-01-5361) and appropriate the funds to expenditure accounts (account nos. 154-215-6221 to provide reimbursement for library staff. DISCUSSION The Library Services and Technology Act of 1996 created the Public Library Staff Education Program to provide tuition reimbursement for library employees who are enrolled in a library science degree or certificate program. Santa Ana Public Library has participated in the Public Library Staff Education Program since its inception and has been awarded funding for this year to reimburse three staff members currently enrolled in Masters in Library Science programs for costs related to that education. FISCAL IMPACT The appropriation adjustment will enhance the library services revenue account (account no. 154-01-5361) and the expenditure appropriation for the Public Library Staff Education Program training and transportation and indirect cost (account no. 154-215-6221). APPROVED AS TO FUNDS AND ACCOUNTS: R chard Francisco Gutierrez C~ Executive Director Executive Director Library Finance & Management Services Agency 20B-1 20B-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: CONTRACT AWARD FOR WATERWORKS FITTINGS AND SUPPLIES (SPEC. NO. 07-071) C MANAG R RECOMMENDED ACTION Award contracts with provision follows: Vendor: CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1 S` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER for waterworks fittings and supplies for a one-year period, for three, one-year renewals in the annual amounts as Ferguson Waterworks Groeniger & Company DISCUSSION Location: Amount: Santa Ana $35,000 Temecula $27,000 Last year, the Public Works Agency (PWA) Water Division delivered 46,000 acre-feet of water to businesses and residents in Santa Ana. To do so, PWA maintains an extensive distribution system that includes 20 active wells, seven pumping stations and reservoirs, and seven import water connections, as well as miles of water pipe. In order to perform maintenance and repairs on this extensive system, PWA requires an assortment of materials such as valves, adapters, couplings, and clamps. The materials are purchased through the Central Stores warehouse for distribution. The contract for waterworks fittings and supplies is designed to provide quality products at a significant savings based on quantity pricing. The notice inviting bids was advertised on July 26, 2007, and bids were solicited. A summary of the bid invitations and bids received is as follows: 17 Invitations For Bid mailed 6 Invitations For Bid mailed to Santa Ana vendors 6 Bids received 4 Bids received from Santa Ana vendors 22A-1 Contract Award for Waterworks Fittings and Supplies September 17, 2007 Page 2 Bids were received, opened on August 21, 2007, and evaluated (Exhibit 1). The bids received from Ferguson Waterworks, a Santa Ana vendor, and Groeniger & Company are responsive to the specifications in their respective categories and meet the City's requirements. The annual amounts are based upon past usage and staff's projection for the next year. FISCAL IMPACT Funds are available in the Water Utility Water Systems Maintenance and Water Quality & Measurement accounts (nos. 64-575-6391 and 64-578-6391). APPROVED AS TO FUNDS AND ACCOUNTS: Ja es G. Ross E cutive Director P blic Works Agency JGR/WO/07-071.9:uc ~~1C13~.t..~ Francisco Gutierrez Executive Director ~ Finance & Mgmt. Services Agency 22A-2 ABSTRACT OF BIDS __ _ CONTRACT AWARD FOR WATERWORKS FITTINGS AND _ SUPPLIES (Spec. 07- _ 071) Vendor Ferguson Groeniger & H.D Supply Waterworks Company Location Santa Ana Temecula Santa Ana Payment Terms Net 30 Net 30 Net 30 CENTRAL STORES STOCK ITEMS CATEGORIES -FITTINGS A Repair Clamps $ 20,661.00 $ 21,284.00 $ 55,292.46 B Repair Saddles $ 2,063.50 $ 1,954.00 $ 2,216.10 C Service Saddles $ 966.00 $ 788.76 $ 894.60 D Clay Pipe Couplings $ 90.00 $ 62.16 $ 111.60 E Clay Pipe $ 516.00 NO BID $ 882.00 CATEGORIES -SUPPLIES A Flanges $ 1,089.30 NO BID $ 1,151.94 B Gaskets $ 336.00 NO BID $ 550.00 C Sleeves $ 3,624.00 $ 3,387.84 $ 4,023.00 D Tees $ 1,416.00 $ 1,307.40 ~- 1,242.00 E Gate Valves $ 21,306.00 $ 18,060.18 $ 24,845.50 F Miscellaneous $ 455.00 $ 534.00 $ 775.50 Total Cost $ 26,226.00 $ 20,865.10 $ 1,242.00 Estimated Annual Usage-Stock Items (Including Sales Tax) $ 35,000.00 $ 27,000.00 Vendor Wells Supply Smith Pipe & Littmann Industries, Company Supply Inc. Location Santa Ana Santa Ana Elmhurst, IL Payment Terms Net 30 Net 30 Net 30 CATEGORIES -FITTINGS A Repair Clamps $ 22,129.90 $ 35,819.21 $ 22,471.00 B Repair Saddles NO BID NO BID NO BID C Service Saddles NO BID NO BID NO BID D Clay Pipe Couplings $ 168.00 NO BID NO BID E Clay Pipe $ 646.80 NO BID NO BID CATEGORIES -SUPPLIES A Flanges NON RESPONSIVE NO BID $ 2,171.40 B Gaskets $ 570.00 NO BID 742.5 C Sleeves $ 4,800.00 NO BID NO BID D Tees $ 1,800.00 NO BID NO BID E Gate Valves $ 23,351.92 NO BID NO BID F Miscellaneous $ 387.50 NO BID NO BID Total Cost $ 387.50 2 ~CFj~bit 22A-4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: CONTRACT AWARD FOR CNG FAST-FILL FUELING STATION AND STORAGE (SPEC. NO. 07-081) CI MANAGE CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15t Reading ^ Ordinance on 2~d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Award a contract to Gas Equipment station installation of a fast-fill the amount not to exceed $110,257; parts and repairs in an amount not to Systems, Inc., for the CNG fueling dispenser and CNG storage bottles in and increase the aggregate limit for exceed $10,000 annually. DISCUSSION In compliance with Air Quality Management District standards, the Fleet Division of Finance and Management Services Agency developed a strategy to add alternatively fueled vehicles to the City's fleet. A key component of this strategy is Compressed Natural Gas (CNG) vehicles. In 2001, the City began purchasing CNG-powered street sweepers, as well as a slow fill station to fuel them. In 2006, the CNG fueling station was expanded to accommodate our fleet of 11 CNG street sweepers, the Library bookmobile and one dual fuel vehicle parts truck. Typically, all vehicles are hooked up for fueling at night, as it takes approximately six hours to fill all 13 vehicles with the slow fill station. In order to expand the fleet of CNG vehicles, it is necessary to purchase a fast-fill station. Fast-fill stations are similar to gas pumps and can fill a CNG tank in approximately the same amount of time it takes to fill a gas tank. The fast-fill station will expand the City's alternative fuels program by providing another option for 4-door sedans scheduled for replacement - either with gas hybrid or CNG powered vehicles. Gas Equipment Systems, Inc., initiated the installation of the CNG system in 2001 and has continued to be the vendor for the City's CNG expansion. Fleet Maintenance Division staff recommends approval of Gas Equipment Systems, Inc., for the fast-fill installation to ensure the integrity of the existing system. 22B-1 Contract Award for Fast Fill CNG Fueling Station and Storage September 17, 2007 Page 2 Gas Equipment Systems, Inc., provides parts and repair for the CNG fueling system. The purchase of the fast-fill process when combined with previous purchases by Fleet Services during the current contract year exceeds the $25,000 aggregate limit. In order to facilitate future purchases, staff recommends an increase to the aggregate amount. FISCAL IMPACT Funds are available in the Fleet Services Air Quality Improvement account (no. 31-111-6631). (~ n ~ t~ a~ Francisco Gutierrez Executive Director Finance and Management Services Agency FG/KM/07-081.2:uc 22B-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: CONTRACT AWARD FOR DIESEL EMISSION CONTROL SYSTEM (SPEC. NO. 07-080) CIT ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15' Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Ironman Parts & Services, using the City of Santa Clarita's contract, for the purchase of nine diesel emission control systems in the amount not to exceed $ 90,000. DISCUSSION The Fleet Division of Finance and Management Services Agency maintains 600 operated vehicles. Additionally, staff monitors Government rules and regulations on emission standards required of large fleets. A recent rule from the California Air Resources Board, in conjunction with the Air Quality Management District (AQMD), is Public Fleet Rule, Section 2022, requiring the installation of particulate diesel traps in trucks from year 2002 and older. (Since 2002, the AQMD has prohibited the purchase of diesel-powered trucks by public entities.) Staff has identified 39 City- owned vehicles impacted by this rule. The mandate requires only 20 percent (eight vehicles) of the City's fleet have the traps installed by December 31, 2007, with additional phases scheduled through 2010. The Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The City of Santa Clarita's contract with Ironman Parts & Service for DPF Muffler 300HP Systems was awarded as a result of open, competitive bidding, and meets the City's requirements. Staff recommends the purchase of emission traps for nine heavy-duty dump trucks. A five percent contingency has been included in the award amount. FISCAL IMPACT Funds are available in the Fleet Services Air Quality Improvement account (no. 31-111-6631). •oi-~ ~ a.~~.. Francisco Gutierrez ~' Executive Director Finance and Management Services Agency FG/KM/07-080.2:uc 2 2 C 22C-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: CONTRACT AWARD FOR WATER AND DEBRIS POWER VACUUMS (SPEC. NO. 07-082) C ANAGE CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15i Reading ^ Ordinance on 2" d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTfON Award a contract to Pacific Tek for three water and debris power vacuums in the amount not to exceed $39,000. DISCUSSION Last year, the Public Works Agency (PWA)'s Water Resources Division (WRD} delivered 46,000 acre-feet of water to businesses and residents in Santa Ana. To do so, PWA maintains an extensive distribution system that includes 20 active wells, seven pumping stations and reservoirs, seven import water connections, over 10,000 water gate valves, as well as miles of water pipe. In order to access portions of this extensive system to perform maintenance and repairs, it is often necessary to clear away dirt, mud, rocks and leaves. The most efficient method for clearing debris is by power vacuum. The WRD reviewed invited two vendors to perform on-site demonstrations, E.H. Wachs and Power-Vac. The E.H. Wachs demonstration failed when the vacuum hose malfunctioned. The Power-Vac from Pacific Tek, a Santa Ana vendor, performed extremely well. The slanted dump base provides fast and complete dump of debris and the separately encased filter facilitates ease of cleaning, proving to be of superior technology and design. The manufacturer, Pacific Tek, offers the lowest cost and fastest delivery time over their authorized distributors. Public Works staff recommends the purchase of three water and debris power vacuums. A five percent contingency has been included in the award amount. FISCAL IMPACT Funds are available in 6641) . ~ ~ C'~,,r~/'1~ I, the Water System Maintenance account (no. 64-575- Jarr~s G. Ross E cutive Director ublic Works Agency JGR/KM/07-082.9:uc APPROVED AS TO FUNDS AND ACCOUNT: ~ c~c~c~ts~T•,l' aZ~ ~~~.o ~ Francisco Gutierrez Executive Director ~~ 2 ~ D _~ Finance & Mgmt. Services Agency 22D- REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: September 17, 2007 TITLE: EMPLOYEE GROUP INSURANCE RENEWALS R w MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S' Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute agreements for employee group life and accidental death & dismemberment, long term disability, medical and dental insurance. DISCUSSION The City's employee group benefit policies, contracts and agreements are renewed annually on January 1. Currently we provide life and accidental death & dismemberment coverage and long term disability insurance through AIG Life Insurance Company for full-time employees. AIG has agreed to renew our life and accidental death & dismemberment insurance agreement with a slight increase in cost for a two year period. AIG has agreed to a rate pass on the current LTD and Supplemental Insurance plan rates through December 31, 2008. Life Insurance Insurance Current Insurance Percent Change Coverage Insurance Rate Renewal Rate Life Insurance $0.13 per $1000 $0.15 per $1000 15.4% Accidental Death $0.03 per $1000 $0.03 per $1000 0.0% & Dismemberment 25A-1 Employee Group Insurance Renewals September 17, 2007 Page 2 Delta Dental has agreed to renew our contract for a period of two years with no rate increase. We are currently in the second year of a three year contract with Safeguard Dental, and there will be no rate increase. However the rates for United Healthcare Dental, who acquired Pacific Union Dental during 2007, will increase 7% and are guaranteed for a period of one year. Dental Plans Type of Coverage Safeguard Dental Safeguard Dental Percent Current Rate Rate 2008 Change Employee $25.28 $25.28 Oo Employee Plus $43.22 $43.22 Oo Family Type of Coverage Pacific Union United Healthcare Percent Change Current Rate Rate 2008 Employee $25.22 $26.99 7.Oo Employee Plus $54.23 $58.03 7.Oo Family Type of Coverage Delta Dental Delta Dental Percent Change Current Rate Rate 2008 Employee $48.39 $48.39 0.0% Employee Plus $111.90 $111.90 O.Oo Family 25A-2 Employee Group Insurance Renewals September 17, 2007 Page 3 Ca1PERS Health Program The CalPERS Health Program medical rates will increase overall premiums by 6.30. This increase is nearly six percentage points lower than the overall 2007 rate increase, and the smallest in a decade. Plan Employee Only Employee & 1 Dependent Employee & 2+ Dependents Blue Shield Access+ HMO $447.97 $ 895.94 $1164.72 Blue Shield NetValue $401.98 $ 803.96 $1045.15 Kaiser $393.63 $ 787.26 $1023.44 PERSCare $712.71 $1425.42 $1853.05 PERSChoice $458.59 $ 917.18 $1192.33 PERSSelect $444.05 $ 888.10 $1154.53 PORAC(safety members) $452.00 $ 847.00 $1076.00 The City is entering into the third year of a three-year rate guarantee with Reach Employee Assistance Plan. Retirees are not included in the annual cost estimates. In addition, the Police Officers Association is not included in the medical and dental projections since they maintain their own insurance programs. FISCAL IMPACT The annual cost of each plan may vary depending on changes in the number of employees enrolled during the year. The projected annual costs are calculated using current enrollment as of July 2007. AIG Life Insurance Company Dental Carriers Ca1PERS Medical REACH (EAP Provider) Total Annual Cost 2007 $ 265,358 $ 660,796 $7,976,933 $ 41,803 $8,994,890 2008 $ 279, 308 $ 763,402 $ 9,362,128 $ 41,803 $10,446,641 Difference $ 13, 950 $ 102,606 $1,385,195 $ 0 $1,451,751 Funds in the amount of $10,446,641 are budgeted and available in the Personnel Services Employee Benefits account (account no. 81-177-6521). APPROVED AS TO FUNDS AND ACCOUNTS: u - Enrique J. Alv ~ k'rancisco Gutierrez ~ Execut~ e Dir ct r executive Director Personnel Services Finance & Management Services Agency 25A-3 ~~ 2 5A-4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: QUITCLAIM OF STORM DRAIN IRRIGATION EASEMENTS AT NORTH FAIRVIEN STREET t~> ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED AND ^ As Recommended 804 ^ As Amended ^ Ordinance on 15i Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Authorize the City Manager and the Clerk of the Council to execute a quitclaim deed relinquishing the City's interest in a storm drain easement at 804 North Fairview Street to the Santa Ana Unified School District. 2. Authorize the City Manager and the Clerk of the Council to execute a quitclaim deed relinquishing the City's interest in an irrigation easement at 804 North Fairview Street to the Santa Ana Unified School District. DISCUSSION The Santa Ana Unified School District (SAUSD) is constructing the 350 student Otsuka Elementary School and a 35,000 square foot storage facility/warehouse on its property at 804 North Fairview Street. The City owns and maintains a 48-inch storm drain pipe within the property, along with a 10 foot wide and 15 foot wide easement. A 20 foot wide storm drain easement is required by the City. SAUSD has agreed to dedicate the required easement. Therefore, the existing 10 foot wide and 15 foot wide easements can be quitclaimed (Exhibit A). The new easement is more correctly aligned with the storm drain pipe. The City also owns an irrigation easement on the SAUSD property (Exhibit B). The City received the easement from the Santa Ana Valley Irrigation Company (SAVI) in 1961, when the utility ceased its operations. The City has no water facilities within or use for the easement area. Staff is recommending the City quitclaim its interest in both easements to the SAUSD. 30A-1 Quitclaim Easements at 804 North Fairview Street September 17, 2007 Page 2 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed request is not considered to be a project. No further action is required. FISCAL IMPACT There is no fiscal impact associated with this action. ~°.- ,_ James G. Ross Executive Director Public Works Agency 30A-2 i N.T.S. ~, U I w ~ ~,\ ~ z ~ U~ w ~F,\ I~ o ~F~ s~~~,\ F~c i~ ~~ i ~ 804 N. FAIRVIEW STREET ~i%~ OTSUKA SCHOOL ~~~~~ i~/~ ~~~~~ j ~~ // / ij ~~ ~~~ ~i /~~j/~~ ~~~~~ ~i%i~~ ~~~~~ ~~~~~ ~,%/;~~r /~~j/~~ ~~~~~ ~~~~~ LEGEND: NEW STORM DRAIN EASEMENT ~~~~~/ _ _ _ = OLD STORM DRAIN EASEMENT ,i BEING QUITCLAIMED ~~~ EXHIBIT "A" JG pt10/y R I~ SANTA ANA Title: ~~ sa. City Council QUITCLAIM OF STORM DRAIN AND ~( ~ 1 P W A Agenda Date: IRRIGATION EASEMENTS AT P~K,~S~~~r September 17, 2007 804 NORTH FAIRHAVEN STREET 1®~ REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2007 TITLE: ADOPT A RESOLUTION TO AUTHORIZE MEMBERSHIP PAYMENT TO ILJAOC CI MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15f Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Adopt a resolution to approve the expenditure of funds for services provided as part of the City of Santa Ana's membership in the Integrated Law and Justice Agency for Orange County for FY 2007-08 in the amount of $61,298. DISCUSSION In 2002, City Council authorized membership of the City of Santa Ana in the Integrated Law and Justice Agency for Orange County (ILJAOC) and the execution of a Joint Powers Agreement (JPA) The purpose of ILJAOC is to improve information sharing and efficiency. Participating agencies have agreed to fund the costs of ILJAOC operations, on a shared basis, through annual budget appropriations. The annual budget includes member agencies' per capita shares of system operations, administrative overhead, and contributions to a capital fund for the eventual replacement of equipment. For FY 2007-08, the ILJAOC governing board adopted a budget of $583,000. The proportionate share of costs allocated to the City of Santa Ana, Police Department is $61,298. FISCAL IMPACT Funds are available in the Police Department's Information Systems fund (account no. 11-338-6291). APPROVED AS TO FUNDS AND ACCOUNTS: Paul M. Walters Chief of Police Police Department .~ AC~S~ ~~S 1 ;,. ,~ Francisco Gutierrez ~j Executive Director "-d Finance & Mgmt. Services Agency 55A-1 Pjc:8/29/07 RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY OF SANTA ANA POLICE DEPARTMENT TO AUTHORIZE THE EXPENDITURE OF FUNDS FOR SERVICES PROVIDED AS PART OF THE CITY OF SANTA ANA'S MEMBERSHIP IN THE INTEGRATED LAW AND JUSTICE AGENCY FOR ORANGE COUNTY FOR THE 2007-2008 FISCAL YEAR. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. In 2002, the City Council authorized membership of the City of Santa Ana in the Integrated Law and Justice Agency for Orange County and approved the Joint Powers Agreement. B. Expenditures for each fiscal year for participation in the Integrated Law and Justice Agency for Orange County requires City Council approval. C. The Santa Ana Police Department has received an invoice from the Integrated Law and Justice Agency for Orange County for fiscal year 2007-2008 in the amount of $61,298.00. Section 2. The City Council of the City of Santa Ana hereby: Authorizes the Santa Ana Police Department to expend funds in the amount of $61,298.00 for the member agency fees for the membership of the City of Santa Ana in the Integrated Law and Justice Agency for Orange County for fiscal year 2007-2008. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of .2007. Miguel A. Pulido Mayor Resolution No. 2002-XXX 55A-2 Page 1 of 2 APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney By: Paula Coleman Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2007-X;XX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2007-XXX Page 2 of 2 55A-3 55A-4