HomeMy WebLinkAbout25D - PLAN CHECK SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 5, 2007
TITLE:
AGREEMENT WITH WILLDAN FOR
PLAN CHECK SERVICES
G~,
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Willdan for plan check
services in an amount not to exceed $55,000.
DISCUSSION
Over the past two years, the City has made substantial improvements in
the plan check process. Results of these improvements have included
better service at the counter, where plans for smaller projects are often
checked while the customer waits. Another result has been a dramatic
reduction in the time it takes to check plans for larger development
projects--from an average "turn-around time" of about nine weeks in 2005
to three or fewer weeks at present. According to staff surveys, this
turn-around time is the fastest of any city in Orange County. These
improvements have resulted in development projects beginning and being
completed sooner.
The strategy behind these improvements relied on setting ambitious goals,
streamlining internal procedures, hiring a part-time contract plan check
engineer devoted to the public counter, hiring one additional full-time
plan check engineer and outsourcing plan checking services whenever the
volume of plan submittals is such that the City cannot otherwise meet its
three-week turn-around goal.
The agreement proposed herein represents the portion of the strategy
focused on maintaining an improved level of service for customers at the
public counter. Willdan is a private consulting firm that provides
contract services exclusively to public agencies. This is the fourth
year the City has contracted with Willdan. The firm was selected after
circulation of a Request for Proposals and review of proposals from eight
firms.
25D-1
Agreement with Willdan
November 5, 2007
Page 2
All funds under the existing contract will be expended within a few
weeks. This recommended action would continue the contract services of
Willdan for a part-time plan checker on an "as needed" basis at a rate of
$75 per hour using funds in the current year budget allocated for this
purpose. Over the past three years, Willdan has been able to meet the
City's requirements for professional staffing in a timely manner.
FISCAL IMPACT
Funds in the amount of $55,000 are available in the Planning and Building
Agency's account for other contractual services (account no. 11-508-6291).
APPROVAL AS TO FUNDS AND ACCOUNTS:
M. Trevino
Executive Director
Planning and Building Agency
Francisco Gutierrez G~
Executive Director
Finance & Management Services Agency
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