HomeMy WebLinkAbout19G - RECORDS DESTRUCTION
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
DECEMBER 3, 2007
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
DESTRUCTION OF
OBSOLETE CITY RECORDS
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CITY J\NAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Approve the requests for the destruction of obsolete records from various
Ci ty departments in accordance with the retention schedule outlined in
City Council Resolution 2006-045.
DISCUSSION
On July 3, 2006, the City Council approved a resolution outlining the
records retention schedule for the agencies, departments, and offices of
the City. City records are governed by the Public Records Act which
provides the time in which records need to be kept. The Citywide Records
Team compiled the Citywide Records Retention Schedule which sets forth
the retention period for a particular record. The Municipal Code
requires that the destruction of a City record be approved by the City
Attorney.
In accordance with Section 5B of the Citywide Records Retention
Resolution, the City Attorney has approved the list of records
for destruction from the departments as outlined in the
documents.
Schedule
proposed
attached
FISCAL IMPACT
There is no fiscal impact associated with this item.
19G-1
Traffic Division
Memo
To:
Joseph W. Fletcher, City Attorney
Va Paja Cci3t I a I
Paul N. Gonsalves
From:
Date:
Subject
November 8, 2007
Request for Consent to Destroy City Records - Traffic Citations
The Police Deparbnent requests your consent to destroy city records relating to the Tlaffic Division of
the Police Department The records will include Tlaffic Citations dated from January 1, 2002 through
Decembe~. This is in accordance with the retention schedule outlined in City Council
Resolution . ~
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Res~11y Submitted
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Paul N. Gonsalves
Commander Traffic Division
Approve~ by:
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~AULM. WALTERS
Chief of Police
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19G-2