HomeMy WebLinkAbout22E - UTILITY VEHICLES
OREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
DECEMBER 3, 2007
TITLE:
CONTRACT AWARDS FOR UTILITY
VEHICLES, HYBRID MIDSIZE VEHICLE
AND STAKE BED TRUCK
(SPEC. NOS. 07-093, 07-094, 07-095
AND 07-096)
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APPROVED
o As Recommended
o As Amended
o Ordinance on 1st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
a-
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CIT MANAGER
FILE NUMBER
RECOMMENDED ACTION
1. Award a contract to Guaranty Chevrolet, a Santa Ana vendor, for the
purchase of one %-ton utility vehicle in an amount not to exceed
$34,122.
2. Award a contract to City Chevrolet for the purchase of three four-
door utility vehicles in an amount not to exceed $63,827.
3. Award a contract to Elmore Toyota for the purchase of one hybrid
midsize passenger vehicle in an amount not to exceed $26,123.
4. Award a contract to Raceway Ford for the purchase of one stake bed
dump truck in an amount not to exceed $45,023.
DISCUSSION
The Finance and Management Services Agency Fleet Division's annual
Equipment Replacement Program is in the City's annual budget and includes
vehicles scheduled for replacement. Funding is monitored through a
depreciation schedule established with each department. For Fiscal Year
2007-2008, 85 vehicles are identified for replacement and the proposed
action is to replace five of those identified and add one new vehicle to
the fleet. Additionally, the Fleet Division reviews the acquisition in
accordance with the City's Hybrid and Alternative Fuel Vehicle Acquisition
Policy. Currently, hybrid vehicles are available in the midsize passenger
vehicle category, but not full-size utility vehicles, nor midsize large
trucks. Agencies utilize different classes of vehicles in accordance to
the needs and requirements of their operations.
The Fire Department has assigned one %-ton Chevrolet Suburban utility
vehicle to the Captain assigned as the Emergency Prepared Coordinator, to
allow for off-site communications during an emergency and to carry medical
and firefighting supplies.
22E-1
Contract Awards for Utility and Hybrid Vehicles
December 3, 2007
Page 2
Additionally, the Fire Department requires
vehicles to carry firefighters and equipment.
Trailblazers are assigned to the Training Section
Chief to direct fire operations in the field.
three, four-door utility
Two of the Chevrolet
and one for the Deputy
The Public Works Agency Sewer Division is replacing a 1991 diesel engine
stake bed truck used to pull trailers carrying asphalt and concrete saws to
job sights for concrete sidewalk replacement. Additionally, Public Works is
adding to the vehicle fleet a hybrid Toyota Camry for a proj ect Manager
position for field supervisory duties.
In accordance with specifications, four separate solicitations were issued.
Bids were received, opened on November 05 and 06, 2007, and evaluated. The
attached exhibit highlights the results of each bid. The bids from City
Chevrolet, Guaranty Chevrolet, Elmore Toyota, and Raceway Ford in were
found to be responsive to the specifications in their respective
categories.
FISCAL IMPACT
Funds are available in the Equipment Replacement account (no. 76-145-6641)
in the amount of $142,972i and Public Works, Administrative Services
account (no. 101-601-6641) in the amount of $26,123.
I
'..'./ . j A
Ii VVJVl
Os G. Ross
Ex~cutive Director
. P1fblic Works Agency
\./
JGRjKMj07-093,07-094,07-095
APPROVED AS TO FUNDS AND ACCOUNTS:
'=\t\.~~~\..~t' J2) \.~ "-'"
(~Francisco Gutierrez
"7 "
Executlve Dlrector
Finance & Mgmt. Services Agency
,f
I
& 07-096.9:uc
22E-2
ABSTRACT OF BIDS (SPEC 07-093, 07-094, 07-095, AND 07-096)
CONTRACT AWARD FOR UTILITY VEHICLES, HYBRID MIDSIZE VEHICLE AND STAKE BED TRUCK
Invitation #1
3/4-TON UTILITY VEHICLE
3 VEHICLES
1% SA VEN.DISC.
GRAND TOTAL
$
$
$
34,467
(345)
34,122
07-094
BOB STALL LAKE
CHEVROLET CHEVROLET
LA MESA LAKE
ELSINORE
$ 34,862 $ 34,867
$ 34,862 $ 34,867
VENDOR
LOCATION
GUARANTY
CHEVROLET
SANTA ANA
SUMMARY OF BID AWARD AND AMOUNT
GUARANTY CHEVROLET
1 2008 CHEVY SUBURBAN
TOTAL AWARD $
34,122
Invitation #2
4-DOOR UTILITY VEHICLES 07-093
VENDOR CITY BOB STALL LAKE GUARANTY
CHEVROLET CHEVROLET CHEVROLET CHEVROLET
LOCATION SAN DIEGO LA MESA LAKE SANTA ANA
ELSINORE
1 UTILITY VEH $ 63,827 $ 67,237 $ 67,686 $ 68,715
1% SA VEN DISC. $ (687)
GRANT TOTAL $ 63,827 $ 67,237 $ 67,686 $ 68,028
SUMMARY OF BID AWARD AND AMOUNT
CITY CHEVROLET
3 2008 CHEVY TRAILBLAZERS
TOTAL AWARD $
63,827
Invitation #3
HYBRID MIDSIZE VEHICLE 07-095
VENDOR ELMORE D.LONGO POWER SOUTH COAST
TOYOTA INC. TOYOTA TOYOTA
LOCATION WESTMJ:NS'l'ER EL MONTE CERRITOS COSTA MESA
1 HYBRID TOYOTA $ 26,123 $ 26,710 $ 28,458 $ 29,304
SUMMARY OF BID AWARD AND AMOUNT
ELMORE TOYOTA
1 2007 TOYOTA CAMRY HYBRID
TOTAL AWARD $
26.123
Invitation #4
STAKE BED DUMP TRUCK 07-096
VENDOR RACEWAY VILLA LAKE
FORD FORD CHEVROLET
LOCATION RIVERSIDE ORANGE LAKE
ELSINORE
STAKE BED TRUCK $ 45,023 $ 47,207 $ 48,260
SUMMARY OF BID AWARD AND AMOUNT RACEWAY FORD TOTAL AWARD $ 45,023
1 2008 FORD F450
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