HomeMy WebLinkAbout25G - LANDSCAPE SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 4, 2008
TITLE:
AGREEMENT AMENDMENT FOR
LANDSCAPE MAINTENANCE
SERVICES AT VARIOUS CITY
FACILITIES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S' Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached
agreement amendment with Vista Del Verde Landscape, Inc. dba Bevill
Landscape Management for the provision of landscape maintenance services at
various public facilities in the amount of $227,830 for a one-year term,
subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for
landscape maintenance at various public areas throughout the City. These
areas include bike trails, parks, the Santa Ana Police Athletic Activities
League building, the Newhope Library, and the Regional Transportation
Center. On January 4, 2006, the City Council approved a two-year agreement
with Vista Del Verde, with provision for three one-year extensions. A
subsequent agreement amendment adding Saddleback View Park, McFadden
Triangle, and the Flower Street Bike Trail Extension, was entered into on
March 15, 2007. The two-year base agreement expires February 28, 2008.
The Parks, Recreation and Community Services Agency is satisfied with the
quality of services being provided by Vista Del Verde and is requesting
approval of the first one-year extension of this agreement.
The current contract includes a base amount of $148,896. This amendment
includes a six-percent ($8,934) increase requested by the vendor to cover
increased operating costs, and a $70,000 contingency, for a total contract
amount not to exceed $227,830. Of this $70,000 contingency, $30,000 will be
earmarked for Civic Center special projects.
25G-1
Agreement Amendment for Landscape Maintenance
of Various Public Facilities
February 4, 2008
Page 2
FISCAL IMPACT
Funds for the first five months of the agreement are available in the
fiscal year 2007-2008 Park Services, Library, Civic Center Maintenance, and
Community Development Agency contractual accounts (account nos. 11-250-
6291, 11-214-6291, 74-242-6291, and 67-615-6261). Funds for the duration
of the agreement will be included in the proposed budget in subsequent
fiscal years.
APPROVED AS TO FUNDS & ACCOUNTS:
Gerardo Mouet
Executive Dir ctor
Parks, Rec. and Comm. Svcs. Agency
7
;`
Rob Ri hard
Executive Director
Library
i
Francisco Gutierrez
Executive Director
Finance and Mgmt. Services Agency
S eve rding
Deput City Manager
for Development Services
25G-2
SECOND AMENDMENT TO
LANDSCAPE MAINTENANCE AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on February
4, 2008, by and between Vista Del Verde Landscape dba Bevill Landscape Management
("Contractor") and the City of Santa Ana, a charter city and municipal corporation of the
State of California ("City").
RECITALS:
A. The parties entered into Agreement #A-2006-020, dated February 6, 2006,
(hereinafter "said Agreement") by which Contractor has provided landscape
maintenance for certain City parks.
B. In accordance with the terms and conditions of said Agreement, the parties amended
the Scope of Services to include services for additional park sites.
C. The parties now wish to amend said Agreement to extend the term for an additional
one-year period and increase compensation to pay for services during the extended
term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Second Amendment to Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"a. City agrees to pay, and Contractor agrees to accept as total payment for its
services, the rates and charges identified in Exhibit B-l, of said Agreement, as
amended. Said contract rate for each park shall be increased by six percent (6%)
for a total of $157,830 for listed landscape maintenance services during the term
from March 1, 2008 through February 28, 2009. The total sum to be expended
under this Agreement shall not exceed $227,830.00, which includes a $70,000
contingency, during the term of this Agreement."
Section 3, TERM, shall be extended for an additional one-year period, through
February 28, 2009.
4. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
25G-3
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
VISTA DEL VERDE LANDSCAPE
JOSEPH W. FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
(NAME)
(Title)
25G-4